Karen Candis Goodwin-Noble
Property Management
Johannesburg
Summary
Well-qualified Leasing/Property Administrator with proven success in improving operations and solving problems. Highly proficient in building lasting relationships with key decision makers, customers and team members to further company goals. Ready to leverage training and experience to take on new professional challenges. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
16
16
years of professional experience
3
3
Certifications
Work History
Leasing Administrator
Mowana Properties
Johannesburg
08.2020 - Current
- Responded to requests and scheduled appointments for Commercial property showings.
- Distributed and followed up on tenant renewal notices.
- Respond to messages and inquiries from various parties and used well-developed active listening and open-ended questioning skills to promote quick issue resolution.
- Kept records accurate, detailed and fully compliant with reporting requirements to meet SAPOA and Estate Agency Affairs Board requirements.
- Assisted prospective tenants in paperwork completion and other logistics to facilitate smooth move-in processes.
- Create and maintain tenant files and ensure that all information on tenant files are kept up to date.
- Assist Leasing Manager in tenant liaising, including dealing with tenant queries and disputes, and ensure the resolution thereof.
- Take responsibility for the issuing and obtaining of the completed tenant application forms and relevant FICA, timeously, and filed accordingly.
- Request credit checks, and identify and communicate any items of risk.
- Assist Leasing Manager in the drawing up of Offers, Lease Cancellation, Lease Agreements etc. Maintain a register of building inspections relating to vacating tenants.
- Ensure integrity of the system generated vacancy schedule for the building.
- Maintain a record of renewals in progress, leasing activities and risk associated with the renewal pipeline.
- Maintain a record of renewals and new deals in progress, and any other leasing activities.
- Capture all information relating to all lease agreements promptly and accurately on the property system:-
o Lease renewals
o Increases in rentals
o Operating costs
o Termination dates - Capture monthly recoveries timeously,
- Ensure all write-off, reversals, admin fee and tenant deposits are captured accurately and in accordance with the company policies.
- Reconcile between lease data and tenants, building and financial information as and when required
- Income & Operating costs:
o Are correctly charged and accounted for
o Adjustments are effected where appropriate - Ensure that where the tenant is required to pay for expenditure incurred by the landlord, that the proper documentation is completed and that the amounts are recovered in accordance with the lease agreement (this includes vacated tenants)
- Assist in support of the turn over rental audit project with auditors as and when required.
- Ensure that financial month, year-end procedures and timetable, as it relates to the building are implemented accurately and promptly.
- Assist Leasing / General Manager with preparations of Annual Budgets and workings.
Executive Assistant
Mowana Properties
Johannesburg
08.2016 - 07.2020
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled confidential and sensitive information with discretion and tact.
- Transcribed meeting minutes to support business and senior management teams.
- Developed and maintained automated alert systems for important deadlines.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated spreadsheets and created presentations for Executive Committee Meetings (EXCO) and Operational Committee (OPCO).
- Screened calls and emails and responded accordingly to support executive correspondence.
- Ensure that all relevant submission deadlines are adhered to within the department in order to ensure that the CEO has time to review packs beforehand.
- Timely submission of documentation / reports for the Board, EXCO meetings and other meetings as required.
Buyer
SARS
Durban
06.2013 - 08.2015
- Maintained key item stock levels and wrote or expedited purchase orders.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Tracked inventory shipments and prepared spreadsheets detailing item information.
- Maintained complete documentation and records of all purchasing activities.
- Analyzed current vendors and products to stay abreast of market trends and evaluate new suppliers.
- Collaborated with internal departments to better understand needs and determine purchasing requirements.
- Built long-term supplier relationships with vendors to establish quality and competitive pricing.
- Researched and identified new suppliers and vendors.
- Negotiated contracts with vendors for cost-effective purchasing terms.
- Draw up SLA's for various contracts.
- Ensure that the procurement process is handled within the threshold of their authority i.e. between R30 000 and R1,500 000.
- Raise requisitions and Purchase orders.
- Handle and resolve all business and supplier procurement Queries.
- Mange the RFQ process and strategies, and ensure that due governance is compiled with these are in line with NT and companies policy Requirements. (3 Quote, and RFQ’s)
Executive Secretary
SRK Consulting Engineers
Johannesburg
01.2011 - 04.2012
- Provide a bridge for smooth communication between the Chairman and Partner’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Capture staff timesheets and expenses, monthly invoices for project managers and engineers.
- Look after the company vehicles.
- Manage all room bookings on behalf of the Company, ensuring the rooms are set up, booked and times are communicated, Maintain filing and information systems (electronic and hard copy) ensuring archive material is safe and can be speedily retrieved, Managing and maintaining the Chairman’s and Partners extremely busy and constantly changing diaries.
- Ensuring colleagues are aware of changes that affect them in a timely manner.
- Managed multiple diaries and commitments.
- Conference calls, Engineers timesheet, Managing conflicting deadlines and negotiate when deadlines conflict, typing of reports and proposals.
- Composing and preparing correspondence that is confidential; arranging complex and detailed international travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Communicated directly, and on behalf of the Chairman, with Board members,Partners, Senior staff and on matters related to Chairmans programmatic initiatives.
Supply Chain Officer
NHBRC
Johannesburg
03.2005 - 12.2010
- Built supplier relationships to mitigate risk and establish effective purchasing arrangements with indirect and logistics customers.
- Integrated financial and operation plans with strategic objectives to deliver improved operational and financial results to boost customer satisfaction, profitability, and working capital.
- Oversaw demand planning, purchasing, and logistics.
- Established inventory targets, stock level, and risk mitigation targets and managed flexibility strategy to optimize inventory.
- Liaising between suppliers, contractors and internal customers to ensure all necessary information and specifications are clear, Ensure proper approvals before placing orders, Monthly analysis of the procurement KPI's and take appropriate action where needed.
- Assist internal departments with related inquiries (RFQ / RFI)
- Assists in sourcing reliable alternate suppliers if necessary.
- Tender adjudications and administration.
- Correct and accurate completion of government and Private Sectors Tender Document.
Education
Property Management
WITS University
Johannnesburg 04.2001 -
Information Technology
ORACLE
JohannesburgSupply Chain
UNISA
Pretoria 04.2001 -
Real Estate
Estate Agency Affairs Board
Johannesburg 04.2001 -
Skills
Lease oversight
undefinedCertification
Certified Property Manager
Timeline
Real Estate Intern (FFC)
05-2022
Leasing Administrator
Mowana Properties
08.2020 - Current
Certified Property Manager
05-2020
Executive Assistant
Mowana Properties
08.2016 - 07.2020
Buyer
SARS
06.2013 - 08.2015
Executive Secretary
SRK Consulting Engineers
01.2011 - 04.2012
Supply Chain Officer
NHBRC
03.2005 - 12.2010
Business Administration and Communication
06-2003
Property Management
WITS University
04.2001 -
Supply Chain
UNISA
04.2001 -
Real Estate
Estate Agency Affairs Board
04.2001 -
Information Technology
ORACLE
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