Karen Ann De Klerk

Work History

Creditors Administrator

Vortex Sanitaryware (Pty) Ltd

01.2021 - Current

Prepared vendor invoices and processed incoming payments.
Reviewed vendor invoices for appropriate documentation and validity prior to payment.
Reduced late payment penalties by closely monitoring due dates and managing timely payments.
Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
Maintained good working relationships with vendors and resolved disputes.
Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
Maintained high level of data integrity by consistently updating vendor information in the system accurately.
Maintained accurate financial records by regularly reconciling accounts payable transactions.
Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
Evaluated financial records to detect errors and discrepancies.
Streamlined invoice processing by implementing efficient filing and tracking systems.
Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
Contributed to cost savings by negotiating better payment terms with several key suppliers.
Maintained accurate financial records, contributing to successful audits by organizing and filing all accounts payable documents.
Facilitated smoother end-of-month closings by collaborating with accounting team to reconcile accounts payable ledgers.
Reduced environmental impact by transitioning to paperless accounts payable process.
Accelerated invoice approval times, implemented electronic invoice submission and approval processes.
Reduced processing errors, implemented double-check system for all outgoing payments.
Streamlined vendor payments, ensuring timely financial operations by accurately scheduling and executing payments.
Optimized cash flow management with strategic scheduling of payments to vendors.
Input financial data and produced reports using Sage Evolution.
Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Matched purchase orders with invoices and recorded necessary information.

Accounts Receivable Supervisor

Crest Chemicals (Pty) Ltd

05.2019 - 10.2020

Oversaw credit approval process for new customers, minimizing risk of bad debt writeoffs.
Developed comprehensive reporting systems to track key performance metrics in real-time effectively.
Conducted census, financial, and insurance reports of payors to determine necessary actions for overdue or credited accounts.
Collaborated with internal departments to resolve billing discrepancies, improving interdepartmental communication.
Optimized collections efforts by prioritizing high-value accounts and strategizing targeted approaches.
Evaluated customer creditworthiness using financial analysis techniques, safeguarding company assets from potential losses.
Improved cash flow by implementing efficient accounts receivable processes and reducing outstanding balances.
Resolved accounts with late or skipped payments by contacting account holders or delegating to accounts receivable clerks.
Reduced invoice disputes by establishing clear invoicing guidelines and protocols for the team.
Conducted monthly account reviews to identify potential issues and maintain healthy aging reports.
Implemented stringent follow-up procedures for overdue payments, resulting in faster collection rates.
Streamlined account reconciliation procedures, ensuring timely and accurate financial reporting.
Updated aging reports based on daily audits.
Managed 115 accounts worth R180 million while supervising team of 6 clerks and 2 lower-level accounts.
Negotiated payment plans with delinquent customers, preserving long-term business relationships while recovering outstanding funds.
Managed a team of accounts receivable clerks, fostering a positive work environment that encouraged professional growth.

Senior Credit Controller

Grohedawn Watertech (Lixil Africa)

04.2014 - 05.2019

Maintained strong customer relationships while ensuring prompt payment, addressing disputes, and resolving discrepancies in a professional manner.
Developed customized reporting tools for better visibility of aged receivables, enabling proactive management of potential bad debts and writeoffs.
Improved credit control processes by implementing effective collection strategies and collaborating with sales teams.
Regularly reviewed customer credit limits, adjusting them based on payment trends and financial health to strike the right balance between risk management and sales growth.
Implemented industry best practices for credit control operations, keeping abreast of regulatory changes and ensuring compliance with relevant laws.
Provided ongoing training and mentorship to junior credit controllers, fostering a culture of continuous learning within the team.
Successfully reduced debtor days through implementation of strict payment deadlines, clear communication with customers, and persistent follow-up on past due accounts.
Streamlined account reconciliation processes by implementing automated systems and cross-departmental collaboration, leading to faster resolution of discrepancies.
Collaborated closely with other departments – such as Sales or Customer Service – to resolve billing issues promptly and prevent future occurrences.
Evaluated credit risk by conducting thorough reviews of new customer applications, including financial analysis and reference checks.
Established departmental targets for collections activities, driving accountability among team members and improving overall performance metrics.
Strengthened internal controls by identifying inefficiencies in existing procedures and recommending improvements to support sustainable growth.
Obtained and reviewed credit reports, credit references, credit insurance and financial statements to establish credit limits for new accounts.
Devised collection recovery strategies to resolve customer issues and delinquent cases.
Reduced past due balances and bad debt by coordinating collection efforts with customer service, sales and billing departments.
Performed semi-annual account credit limit reviews and credit increase review requests from financial service and sales teams.

Summary

Overview

Work History

Creditors Administrator

Accounts Receivable Supervisor

Senior Credit Controller

Education

High School Diploma -

Skills

Accomplishments

Certification

Timeline

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