Sage 300 People
Kanyisile Thereza Mabena
HR Professional
Pretoria
Summary
Administrative professional with proven ability to streamline office functions and support executive teams. Proficient in managing schedules, coordinating meetings, and handling correspondence. Dependable team player with focus on achieving results and adapting to changing needs.
Overview
2
2
Languages
6
6
Certifications
4
4
years of professional experience
Work History
Project Support Coordinator
Asceng (PTY) Ltd
04.2025 - Current
- Project Coordination & Support
- Assist with updating project schedules and tracking task progress
- Follow up with team members on outstanding tasks and deadlines
- Maintain and organize project documents and records
- Assist in compiling basic project reports and status updates
- Communicate routine updates to team members and stakeholders
- Log project issues and escalate them when necessary
- Support compliance by ensuring documents are complete and up to date
- Document Control & Compliance
- Manage and maintain all project and organizational documents in line with document control procedures
- Ensure documents are properly created, reviewed, approved, and distributed
- Maintain accurate document registers, logs, and tracking systems
- Control document versions and ensure the latest revisions are accessible to relevant stakeholders
- File and archive documents systematically for easy retrieval and audit purposes
- Ensure compliance with company policies, standards, and regulatory requirements
- Coordinate the flow of documents between internal teams and external stakeholders
- Review documents for completeness, accuracy, and formatting standards
- Handle confidential information with discretion and maintain data security
- Support audits by providing required documentation and ensuring records are up to date
- Monitor document submission deadlines and follow up on outstanding documents
- Assist in implementing and improving document control processes and systems
HR Operations Administrator
SBV SERVICES (PTY) Ltd
05.2023 - 04.2024
- Recruitment & Selection Support
- Advertise vacancies on Dire-Hire and track all applications.
- Screen CVs according to job requirements and prepare candidate shortlists.
- Coordinate interview scheduling and all candidate communication.
- Conduct reference checks and assist with preparation of offer packs
- Maintain and update the recruitment database/talent pipeline.
- Onboarding & Exits
- Prepare employment contracts, compliance packs and onboarding documents.
- Manage exit processes including resignation documentation, clearance forms and exit interviews.
- Track onboarding checklist completion and update employee files.
- Coordinate induction schedules with internal documents.
- Performance Management Administration
- Maintain probation and performance reviews schedules.
- Track completion of performance reviews and development plans.
- Ensure accuracy storage of all performance related documentation.
- General Administration
- Maintain the HR database and both digital and physical personal files.
- Process leave applications and ensure accurate record-keeping.
Data Capture
Entsika Consulting Services (PTY) Ltd
02.2022 - 09.2022
- Captured scripts and questionnaires in management/data entry software to maintain accurate records.
- Compiling, verifying accuracy, and sorting information to prepare source data for computer entry.
- Reviewed data for deficiencies or errors, corrected incompatibilities, and ensured accurate output.
- Entered data in accordance with data management plan to ensure compliance and integrity.
- Verifying and obtaining further information for incomplete documents.
- Ensuring the safe custody of all materials issued from storage and storing materials in an organized manner while in use.
- Left position due to contract expiration.
Education
Advanced Diploma - Human Resources Management
Tshwane University of Technology
Pretoria, South Africa02-2022
National Diploma - Human Resources Management
Tshwane University of Technology
Pretoria, South Africa06-2021
Highest Grade Passed: 12 - IsiNdebele Home Language, English First Additional Language, Mathematical Literacy, Life Orientation, Business Studies, Geography and Tourism
Lethabong Secondary School
Kwamhlanga, South Africa12-2016
Skills
Calendar management and scheduling
Maintaining confidentiality
Document control and management
Report and presentation preparation
Email communication management
Deadline management support
Effective organizational skills
Proficient in Microsoft Office suite
Time management
Attention to detail
Team collaboration
Verbal and written communication
Software
Sage ESS
Microsoft Sharepoint
Microsoft 365
Google Workspace
Key360
Certification
Introduction to the NEC3 & Engineering and Construction Contract (ECC3)
Timeline
Project Support Coordinator
Asceng (PTY) Ltd
04.2025 - Current
HR Operations Administrator
SBV SERVICES (PTY) Ltd
05.2023 - 04.2024
Data Capture
Entsika Consulting Services (PTY) Ltd
02.2022 - 09.2022
Advanced Diploma - Human Resources Management
Tshwane University of Technology
National Diploma - Human Resources Management
Tshwane University of Technology
Highest Grade Passed: 12 - IsiNdebele Home Language, English First Additional Language, Mathematical Literacy, Life Orientation, Business Studies, Geography and Tourism
Lethabong Secondary School