Summary
Overview
Work History
Education
Skills
Languages
Timeline
Hi, I’m

KAGISO KASIENYANE

Records Management Practitioner
Taung,North West Province
KAGISO KASIENYANE

Summary

Dynamic Records Management Officer at Greater Taung Local Municipality, recognized for enhancing efficiency through innovative digitization strategies and robust disaster recovery planning. Expert in archiving and communication, I successfully streamlined document flows and fostered a culture of accountability, ensuring compliance and safeguarding sensitive information while significantly reducing storage costs.

Diligent Records Management Officer with solid background in managing and organizing records efficiently. Successfully implemented new filing systems which improved retrieval times and accuracy. Demonstrated expertise in maintaining confidentiality and ensuring compliance with regulatory standards.

Document Management Specialist, providing general administrative back-up and other duties. More than 15 years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.

Overview

16
years of professional experience

Work History

Greater Taung Local Municipality

Records Management Officer
11.2010 - Current

Job overview

  • Reduced costs associated with record storage by implementing space-saving strategies such as consolidation or digitization initiatives.
  • Championed a culture of continuous improvement by regularly evaluating existing processes for potential enhancements in efficiency or effectiveness.
  • Provided training and guidance to staff on proper records handling procedures, fostering a culture of responsibility and accountability.
  • Promoted adherence to records management best practices by creating user-friendly guides, templates, and checklists for staff utilization.
  • Supported litigation efforts through efficient retrieval of relevant documents from the archive when required in legal proceedings.
  • Maintained accurate inventories of record holdings through meticulous tracking systems and periodic audits.
  • Coordinated with cross-functional teams to ensure seamless integration of new systems or process changes affecting the organization''s recordkeeping practices.
  • Collaborated with IT department to integrate records management software solutions, optimizing workflow and reducing manual processes.
  • Developed comprehensive records retention schedules, ensuring timely disposal of outdated materials and compliance with legal requirements.
  • Served as liaison between departments, facilitating communication regarding records-related issues and coordinating resolution efforts.
  • Proactively identified potential risks or vulnerabilities in the organization''s recordkeeping systems, implementing preventative measures to safeguard sensitive information.
  • Assisted in the development of records management policies and procedures, providing expertise on best practices.
  • Improved records management efficiency by streamlining filing systems and implementing digital organization tools.
  • Ensured regulatory compliance by staying current on industry standards and legislation related to records management.
  • Facilitated knowledge sharing by serving as a subject matter expert and providing resources to colleagues when needed.
  • Established disaster recovery plans for crucial records, mitigating potential risks associated with natural disasters or system failures.
  • Managed file archival and information retrievals.
  • Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
  • Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
  • Identified areas of weakness and recommended or implemented process improvements.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.
  • Collaborated across departments and levels of management to gain consensus on procedural documentation.
  • Promoted efficient document processing by maintaining orderly and clean control room.
  • Established, improved and reinforced document management systems to handle current and expected requirements.
  • Worked with internal staff to process documents and sent for closing.
  • Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
  • Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Managed training courses, setup and maintenance for document control systems.

Greater Taung Municipality

Registry Clerk
08.2009 - 11.2011

Job overview

  • Ensured compliance with legal requirements, adhering to strict confidentiality and privacy policies.
  • Streamlined the registration process for smoother operations and enhanced user experience.
  • Contributed to the development of best practices guidelines for optimal functioning of the registry department.
  • Provided exceptional customer service, addressing concerns promptly while maintaining a professional demeanor at all times.
  • Assisted in developing an electronic registry system to increase efficiency and reduce errors.
  • Maintained a high level of organization with efficient filing and record-keeping systems.
  • Developed strong relationships with external stakeholders such as government agencies or other institutions involved in the registration process.
  • Improved data accuracy by meticulously verifying and updating registry records.
  • Resolved customer inquiries by providing accurate information and timely solutions.
  • Transferred inactive records to storage to free up space and preserve history.
  • Assisted with typing, data entry, and answering incoming calls as required.
  • Followed confidentially regulations to maintain privacy.
  • Provided excellent customer care by responding to inquiries and requests for information.
  • Updated records with new information.
  • Followed established policies and procedures to maintain compliance with regulations.
  • Sorted all paperwork and documents alphabetically and according to dates and significance.
  • Destroyed records in line with retention schedules to protect confidential information and comply with regulations.
  • Managed sensitive documents securely, ensuring proper storage and disposal procedures were followed.
  • Participated in cross-functional projects aimed at improving overall operational efficiency within the organization.

Education

STADIO (Formerly Southern Business School)
Krugersdorp, South Africa

Advanced Diploma in Management from Business Management
10-2023

University Overview

Southern Business School
Krugersdorp, South Africa

National Diploma in Management from Records Management
04-2019

University Overview

Skills

  • Archiving skills
  • Communication skills
  • Document storage
  • Disaster recovery planning
  • Records management
  • Recordkeeping skills

Languages

English
Advanced (C1)
Setswana
Advanced (C1)
Xhosa
Intermediate (B1)
Zulu
Intermediate (B1)

Timeline

Records Management Officer
Greater Taung Local Municipality
11.2010 - Current
Registry Clerk
Greater Taung Municipality
08.2009 - 11.2011
STADIO (Formerly Southern Business School)
Advanced Diploma in Management from Business Management
Southern Business School
National Diploma in Management from Records Management
KAGISO KASIENYANERecords Management Practitioner