Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
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Kabelo Seretlo

Kabelo Seretlo

Senior Secretary
Moregloed, Pretoria

Summary

Dedicated administrative professional with over 15 years of experience assisting and supporting senior-level staff maintaining professional appearance. Expertly completes assigned tasks with focus on quality and integrity using exceptional communication and organizational skills. Dependable, hardworking, quick-learning team player with effective communication, organization skills and meeting company goals utilizing consistent practices. Skilled in working under pressure and adapting to new situations, challenges and successfully manages high-volume workloads in rapidly changing environments.

Overview

18
18
years of professional experience
3
3
years of post-secondary education
3
3
Certifications
5
5
Languages

Work History

Senior Secretary

Legal Practice Council
01.2019 - 08.2022
  • Office Administration:
  • Executing personal and administrative support to the office of the Senior Legal Officer and as may be required
  • Managing communications for the Senior Legal Officer, including e-mails, phone calls, letters, and other communication including responding to emails and other correspondence to facilitate communication and enhance business processes.
  • Managing the diary of the Senior Legal Officer
  • Typing of letters, memoranda, and other correspondence including monthly statistical reports, minutes of the meetings to support the Senior Legal Officer
  • Answering, screening calls and taking detailed messages
  • Opening new files
  • Filing
  • Performing ad hoc administrative duties as and when delegated to by the Senior Legal Officer/ Head of Department
  • Procurement (arrange for the repairs of office equipment to ensure equipment is in sound working order)
  • Coordinating of courier
  • Coordinating departmental events
  • Meeting and Boardroom Facilitation:
  • Setting and preparing for meetings (agenda, travelling claims, meeting packs, minute taking)
  • Arranging travel and accommodation
  • Check and ensure that boardroom facilities and equipment are operational
  • House-keeping
  • Provision refreshments
  • Customer Services:
  • Interact with complainants and practitioners when they attend the office on behalf of the Senior Legal Officer

Committee Secretary

Legal Practice Council
Pretoria
12.2016 - 01.2019
  • Administering and organizing ad hoc and Committee meetings
  • Assist the Legal Officer with enquiries from committee members, the public and legal practitioners
  • Attended panel and committee meetings to support the Legal Officer and record proceedings
  • Prepared agenda, meeting packs and administer distribution thereof
  • Updating and maintaining committee records
  • Boardroom bookings and provision refreshments
  • Typing and managed paper and electronic filing systems by routing various documents
  • Taking messages and managing incoming and outgoing mail.
  • Assist walk-in practitioners and the public with general and telephonic enquiries in an efficient and professional manner
  • Ensuring the availability of stationery, binding of minutes and distribution of correspondence
  • Give written instruction to Finance Department to pay honorariums and travelling costs of Committee members
  • Timeous preparation of extension and exemption applications by practitioners
  • Administration to the issuing of certificates of deemed compliance
  • Assist and perform all instructions given by the Legal Officer and HOD as may be assigned from time to time
  • Assisting Admissions Department in Capturing of members data in issuing letters of Good Standing to Practitioners
  • Administration relating to conversion applications in terms of the Legal Practice Act
  • Administration relating to the admission of Advocates
  • Liaising with the Regulatory Department, the SAPS and the HAWKS regarding holding out of members of the public
  • Compiling Section 212 Statements of the Criminal Procedure


Medico Legal Typist/ Secretary

Drs Mkhabele & Indunah Diagnostic, Radiologists Inc.
Pretoria
03.2016 - 11.2016
  • Executing secretarial services to managing directors including locum doctors
  • Typing of patient medico legal reports via Dictaphone
  • General administration
  • Handling and resolving patients and doctors’ queries
  • Photocopying, scanning, faxing documentation
  • Compiling patient’s medical certificates and typing of other correspondence
  • Receiving and directing patients at the reception area
  • Capturing of patient data on system
  • Online medical aid funds confirmations and authorizations
  • Assisting patients with completion of application forms
  • Scheduling of front desk timetable and allocating overtime payments
  • Offered technical support and troubleshot issues to enhance office productivity.

Foreign Trademarks Prosecution Secretary

Kisch IP (Formerly DM Kisch)
Sandton
07.2015 - 02.2016
  • Executive secretarial administrative and secretarial services to the Senior Partner
  • Opening and closing of files on IP System and updating of the system
  • Preparing and filing of International/Foreign applications
  • Preparing and attending to international searches
  • Billing clients and following up outstanding accounts
  • Drafting and editing of documents
  • General correspondence
  • Directly liaising with correspondent clients
  • Amending of records on IP System and on files
  • Receiving, interpreting and carrying out client’s instructions
  • Carry out ad hoc duties that is commensurate with the job

Assisting Senior Property Portfolio Manager, Facilities Manager

Encha Property Services (Pty) Ltd
Pretoria
03.2015 - 06.2015
  • Centre Management (Hillcrest Boulevard Shopping Centre) and Hillcrest Office Park
  • Drafting, formatting, track changes and negotiating lease agreements (for Shopping Centre & Office Park)
  • Co-ordinate lease contracts and administrate arrears
  • Issuing tenant instructions
  • Liaise with Attorneys regarding legal cases
  • Direct and manage projects
  • Budgets preparation, controlled expenses to meet budget requirements.
  • Compiling maintenance reports, maintenance job sheets, incident reports and preventative maintenance sheets
  • Liaise, monitor and evaluate contractors i.e., Garden services; generators; electrical; plumbing; general building contractors
  • Handling repairs and maintenance queries and complaints
  • Ensure that SLA’s and OHS acts are properly adhered to, by maintenance staff and contractors
  • Leading maintenance team comprising of 5 maintenance staff
  • Compiling of job cards, quotes, orders and monitoring jobs and loading supplier invoices for payment
  • Performing weekly building inspections

Trademark Prosecution Secretary

Adams and Adams Attorneys
Pretoria
06.2012 - 02.2015
  • Dictaphone Typing
  • Answering telephone of telephone & taking detailed messages
  • Drafting and editing of documents i.e
  • General correspondence
  • Liaising with correspondent clients
  • Preparing and filing of South African and International applications
  • Preparing and attending to South African and International searches
  • Billing clients and following up outstanding accounts
  • Opening and closing of files on IP System and updating of the system
  • Track change of records on IP System (electronically) and on files (hard copies)
  • Receiving, interpreting, and carrying out client’s instructions

Education

Bachelor of Arts - Communication Science

University of South Africa
Gauteng, South Africa
01.2022 - Current

National Diploma - Public Relations Management

University of South Africa
Gauteng, South Africa
11.2015 - 11.2015

Introduction Course To Basic Bookkeeping - Accounting

University of Pretoria
Gauteng, South Africa
01.2011 - 06.2011

Secretarial Studies And Computer Applications

Zodiac Commercial School
Gauteng, South Africa
02.2003 - 03.2004

Grade 12 -

Mervyn Harvey Educational Centre
Gauteng, South Africa
01.2001 - 11.2001

Skills

People management skills

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Certification

Certificate in Introduction to Basic Bookkeeping, University of Pretoria, 2011 – Complete

Languages

Intending to learn Portuguese and/ or French languages.

Timeline

Bachelor of Arts - Communication Science

University of South Africa
01.2022 - Current

Senior Secretary

Legal Practice Council
01.2019 - 08.2022

Committee Secretary

Legal Practice Council
12.2016 - 01.2019

Medico Legal Typist/ Secretary

Drs Mkhabele & Indunah Diagnostic, Radiologists Inc.
03.2016 - 11.2016

National Diploma - Public Relations Management

University of South Africa
11.2015 - 11.2015

Foreign Trademarks Prosecution Secretary

Kisch IP (Formerly DM Kisch)
07.2015 - 02.2016

Assisting Senior Property Portfolio Manager, Facilities Manager

Encha Property Services (Pty) Ltd
03.2015 - 06.2015

Trademark Prosecution Secretary

Adams and Adams Attorneys
06.2012 - 02.2015

Introduction Course To Basic Bookkeeping - Accounting

University of Pretoria
01.2011 - 06.2011

Secretarial Studies And Computer Applications

Zodiac Commercial School
02.2003 - 03.2004

Grade 12 -

Mervyn Harvey Educational Centre
01.2001 - 11.2001
Certificate in Introduction to Basic Bookkeeping, University of Pretoria, 2011 – Complete
Diploma in Secretarial Studies and Computer Applications, Zodiac Commercial School, 2003 to
Kabelo SeretloSenior Secretary