Kabelo Seretlo
Senior Secretary
Moregloed, Pretoria
Summary
Dedicated administrative professional with over 15 years of experience assisting and supporting senior-level staff maintaining professional appearance. Expertly completes assigned tasks with focus on quality and integrity using exceptional communication and organizational skills. Dependable, hardworking, quick-learning team player with effective communication, organization skills and meeting company goals utilizing consistent practices. Skilled in working under pressure and adapting to new situations, challenges and successfully manages high-volume workloads in rapidly changing environments.
Overview
18
18
years of professional experience
3
3
years of post-secondary education
3
3
Certifications
5
5
Languages
Work History
Senior Secretary
Legal Practice Council
2019.01 - 2022.08
- Office Administration:
- Executing personal and administrative support to the office of the Senior Legal Officer and as may be required
- Managing communications for the Senior Legal Officer, including e-mails, phone calls, letters, and other communication including responding to emails and other correspondence to facilitate communication and enhance business processes.
- Managing the diary of the Senior Legal Officer
- Typing of letters, memoranda, and other correspondence including monthly statistical reports, minutes of the meetings to support the Senior Legal Officer
- Answering, screening calls and taking detailed messages
- Opening new files
- Filing
- Performing ad hoc administrative duties as and when delegated to by the Senior Legal Officer/ Head of Department
- Procurement (arrange for the repairs of office equipment to ensure equipment is in sound working order)
- Coordinating of courier
- Coordinating departmental events
- Meeting and Boardroom Facilitation:
- Setting and preparing for meetings (agenda, travelling claims, meeting packs, minute taking)
- Arranging travel and accommodation
- Check and ensure that boardroom facilities and equipment are operational
- House-keeping
- Provision refreshments
- Customer Services:
- Interact with complainants and practitioners when they attend the office on behalf of the Senior Legal Officer
Committee Secretary
Legal Practice Council
Pretoria
2016.12 - 2019.01
- Administering and organizing ad hoc and Committee meetings
- Assist the Legal Officer with enquiries from committee members, the public and legal practitioners
- Attended panel and committee meetings to support the Legal Officer and record proceedings
- Prepared agenda, meeting packs and administer distribution thereof
- Updating and maintaining committee records
- Boardroom bookings and provision refreshments
- Typing and managed paper and electronic filing systems by routing various documents
- Taking messages and managing incoming and outgoing mail.
- Assist walk-in practitioners and the public with general and telephonic enquiries in an efficient and professional manner
- Ensuring the availability of stationery, binding of minutes and distribution of correspondence
- Give written instruction to Finance Department to pay honorariums and travelling costs of Committee members
- Timeous preparation of extension and exemption applications by practitioners
- Administration to the issuing of certificates of deemed compliance
- Assist and perform all instructions given by the Legal Officer and HOD as may be assigned from time to time
- Assisting Admissions Department in Capturing of members data in issuing letters of Good Standing to Practitioners
- Administration relating to conversion applications in terms of the Legal Practice Act
- Administration relating to the admission of Advocates
- Liaising with the Regulatory Department, the SAPS and the HAWKS regarding holding out of members of the public
- Compiling Section 212 Statements of the Criminal Procedure
Medico Legal Typist/ Secretary
Drs Mkhabele & Indunah Diagnostic, Radiologists Inc.
Pretoria
2016.03 - 2016.11
- Executing secretarial services to managing directors including locum doctors
- Typing of patient medico legal reports via Dictaphone
- General administration
- Handling and resolving patients and doctors’ queries
- Photocopying, scanning, faxing documentation
- Compiling patient’s medical certificates and typing of other correspondence
- Receiving and directing patients at the reception area
- Capturing of patient data on system
- Online medical aid funds confirmations and authorizations
- Assisting patients with completion of application forms
- Scheduling of front desk timetable and allocating overtime payments
- Offered technical support and troubleshot issues to enhance office productivity.
Foreign Trademarks Prosecution Secretary
Kisch IP (Formerly DM Kisch)
Sandton
2015.07 - 2016.02
- Executive secretarial administrative and secretarial services to the Senior Partner
- Opening and closing of files on IP System and updating of the system
- Preparing and filing of International/Foreign applications
- Preparing and attending to international searches
- Billing clients and following up outstanding accounts
- Drafting and editing of documents
- General correspondence
- Directly liaising with correspondent clients
- Amending of records on IP System and on files
- Receiving, interpreting and carrying out client’s instructions
- Carry out ad hoc duties that is commensurate with the job
Assisting Senior Property Portfolio Manager, Facilities Manager
Encha Property Services (Pty) Ltd
Pretoria
2015.03 - 2015.06
- Centre Management (Hillcrest Boulevard Shopping Centre) and Hillcrest Office Park
- Drafting, formatting, track changes and negotiating lease agreements (for Shopping Centre & Office Park)
- Co-ordinate lease contracts and administrate arrears
- Issuing tenant instructions
- Liaise with Attorneys regarding legal cases
- Direct and manage projects
- Budgets preparation, controlled expenses to meet budget requirements.
- Compiling maintenance reports, maintenance job sheets, incident reports and preventative maintenance sheets
- Liaise, monitor and evaluate contractors i.e., Garden services; generators; electrical; plumbing; general building contractors
- Handling repairs and maintenance queries and complaints
- Ensure that SLA’s and OHS acts are properly adhered to, by maintenance staff and contractors
- Leading maintenance team comprising of 5 maintenance staff
- Compiling of job cards, quotes, orders and monitoring jobs and loading supplier invoices for payment
- Performing weekly building inspections
Trademark Prosecution Secretary
Adams and Adams Attorneys
Pretoria
2012.06 - 2015.02
- Dictaphone Typing
- Answering telephone of telephone & taking detailed messages
- Drafting and editing of documents i.e
- General correspondence
- Liaising with correspondent clients
- Preparing and filing of South African and International applications
- Preparing and attending to South African and International searches
- Billing clients and following up outstanding accounts
- Opening and closing of files on IP System and updating of the system
- Track change of records on IP System (electronically) and on files (hard copies)
- Receiving, interpreting, and carrying out client’s instructions
Education
Bachelor of Arts - Communication Science
University of South Africa
Gauteng, South Africa 2022.01 - Current
National Diploma - Public Relations Management
University of South Africa
Gauteng, South Africa 2015.11 - 2015.11
Introduction Course To Basic Bookkeeping - Accounting
University of Pretoria
Gauteng, South Africa 2011.01 - 2011.06
Secretarial Studies And Computer Applications
Zodiac Commercial School
Gauteng, South Africa 2003.02 - 2004.03
Grade 12 -
Mervyn Harvey Educational Centre
Gauteng, South Africa 2001.01 - 2001.11
Skills
People management skills
undefinedCertification
Certificate in Introduction to Basic Bookkeeping, University of Pretoria, 2011 – Complete
Languages
Intending to learn Portuguese and/ or French languages.
Timeline
Bachelor of Arts - Communication Science
University of South Africa
2022.01 - Current
Senior Secretary
Legal Practice Council
2019.01 - 2022.08
Committee Secretary
Legal Practice Council
2016.12 - 2019.01
Medico Legal Typist/ Secretary
Drs Mkhabele & Indunah Diagnostic, Radiologists Inc.
2016.03 - 2016.11
National Diploma - Public Relations Management
University of South Africa
2015.11 - 2015.11
Foreign Trademarks Prosecution Secretary
Kisch IP (Formerly DM Kisch)
2015.07 - 2016.02
Assisting Senior Property Portfolio Manager, Facilities Manager
Encha Property Services (Pty) Ltd
2015.03 - 2015.06
Trademark Prosecution Secretary
Adams and Adams Attorneys
2012.06 - 2015.02
Introduction Course To Basic Bookkeeping - Accounting
University of Pretoria
2011.01 - 2011.06
Secretarial Studies And Computer Applications
Zodiac Commercial School
2003.02 - 2004.03
Grade 12 -
Mervyn Harvey Educational Centre
2001.01 - 2001.11
Certificate in Introduction to Basic Bookkeeping, University of Pretoria, 2011 – Complete
Diploma in Secretarial Studies and Computer Applications, Zodiac Commercial School, 2003 to
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