JULIE-ANN Kruger
Durban
Summary
Executive Assistant with strengths in complex diary management, board meeting coordination and confidential support for senior leaders. Handles travel, minutes and correspondence with discretion and accuracy.
Overview
2
2
Languages
1
1
Certification
37
37
years of professional experience
Work History
Executive Assistant
MAHLE Thermal & Fluid Systems SA (Pty) LTD
03.2013 - Current
- Scheduled and confirmed appointments for clients, customers, and executives to enhance time management and ensure priority engagements.
- Handled sensitive information with discretion, adhering to data protection laws and company policies.
- Managed diaries and organised meetings and appointments for senior executives to optimise their schedules.
- Arranged international travel, visas, accommodation, and itineraries for executives to facilitate seamless business operations.
- Prepared reports, presentations, and briefs to support decision-making processes for leadership teams.
- Maintained an organised calendar covering team meetings, trips and appointments.
- Participated in meetings to document key outcomes and action items, hearings and conferences to document activities.
- Organised corporate events, including conferences and dinners, to strengthen company culture and foster stakeholder engagement.
- Controlled access to executives by screening, redirecting, and responding to incoming correspondence to maintain confidentiality.
- Coordinated procurement of supplies and secured meeting spaces for staff meetings and trips to support operational efficiency.
Personal Assistant
DHL Logistics
01.2003 - 03.2013
- Handled emails and written business correspondence on behalf of senior office staff.
- Handled sensitive information with discretion, ensuring compliance with data protection regulations and company policies.
- Monitored emails and correspondence, prioritising and responding on behalf of the executive to streamline workflow.
- Worked with Microsoft Word and Google Docs to complete word processing tasks.
- Organised travel arrangements on behalf of colleagues, including booking hotels, transport and restaurants.
- Took accurate and detailed notes at meetings covering agenda items, action points and proposals.
- Updated shared calendars with accurate meeting and event information.
- Oversaw communication systems to ensure seamless connectivity across the workplace. to enable smooth workplace connectivity.
- Kept stationery and office supplies well stocked to meet operational need.
- Coordinated and booked meetings, conferences and client appointments for managers.
- Organised and facilitated board meetings, including preparing agendas, taking minutes, and following up on action points to support decision-making processes.
- Managed complex diaries, scheduled meetings, and coordinated travel arrangements for senior executives to optimise their time efficiently.
- Coordinated events and conferences, from venue selection to attendee management, ensuring successful execution and positive feedback.
- Maintained digital and physical filing systems following practices for organisation and information protection.
- Liaised with clients, stakeholders and suppliers to take messages or personally handle issues.
- Processed expense claims and managed budgets for the executive office, providing regular financial reports for transparency.
Assistant to Insurance Broker
Gerry Pienaar and Associates
Johannesburg, South Africa
01.1990 - 12.2000
- Handled confidential documents with discretion, adhering to data protection policies.
- Maintained filing systems, both electronic and paper-based, ensuring quick retrieval of documents.
- Maintained organised and updated file systems for easy staff use.
- Entered and verified computer data to create reliable records.
- Completed work to agreed standards and specifications.
- Observed set rules and regulations in completing duties, resulting in high-quality and standardised work.
Education
Matric -
Vaal High
Vanderbijlpark, South Africa01-1982
Skills
- Executive support
- Travel arrangements
- Travel administration
- Executive scheduling
- Diary management
- Calendar management
- Email management
- Appointment scheduling
- Meeting planning
- Meeting minutes
- Minute recording
- Document preparation
- Office administration
- Event coordination
- Microsoft Office
- Excel proficiency
- Excel spreadsheets
- SAP Accounts Payable
- Confidential communication
- SAP Accounts Payable
Languages
English
Proficient
C2
Afrikaans
Intermediate
B1
Certification
- [Type] Licence
Interests
- Horse Riding
- Running
Timeline
Executive Assistant
MAHLE Thermal & Fluid Systems SA (Pty) LTD
03.2013 - Current
Personal Assistant
DHL Logistics
01.2003 - 03.2013
Assistant to Insurance Broker
Gerry Pienaar and Associates
01.1990 - 12.2000
Matric -
Vaal High