MS Package
Julia Nkagisang Seleka
Projects Coordination
Cosmo City Ext 10
Summary
A highly experienced, professional, focused, self-motivated and driven individual with exceptional administrative, communication and organisational skills would like to join a company where my specific attributes and experience can be leveraged. Knowledgeable with solid background in administrative functions, including office management and staff coordination. Successfully streamlined office operations, enhancing productivity and efficiency. Demonstrated proficiency in problem-solving and maintaining effective communication within teams.
Overview
3
3
Languages
7
7
Certifications
28
28
years of professional experience
Work History
HSSE Administrator
Tlapsafety Solutions
01.2024 - Current
- Recruiting & conducting safety officer interviews for Total Energies and Engen sites
- Verification of professional registration validity.
- Liaising with client’s representative regarding sites allocation and allocating safety practitioners accordingly.
- Checking accuracy on Safety officers’ permits, timesheets, logs and tollgates receipts for retail sites & projects.
- Capturing weekly billing information for each safety officer
- Compiling monthly stats for each safety officer for payroll purposes.
- Keeping track of safety officers medical validity
- Assistance relating to SACPCMP queries
- Achievements: Continuously growing within HSE industry utilizing my personal and professional skills.
- Current Remuneration: 25k Gross Salary
Safety Officer
RSC Group
Postmansburg
08.2023 - 12.2023
- Site Inspection
- Toolbox talks
- Ensure that workplace areas are kept hazard-free for maximum efficiency.
- Conducting safety checks on work-stations equipment.
- Site clarification meetings
- Safety audits
- Identification of hazards and risks on site.
- Ensure that current occupational legislation and requirements are met for compliance.
- Safety file compilation& audit.
- Checking records of compliance on the erected scaffolding.
- Inspection on Environmental Health & Hygiene on site
- Observing safety during working at heights.
- Ensure that the personal protective equipment is worn regularly, procedure clearly specifying the use and is communicated with employees.
- Ensuring that stacking & storage and housekeeping throughout the workplace are kept up to standard as per the requirements to ensure it does not pose a risk to the health and safety of employees.
- Ensuring SHEQ compliance by dealing directly with the site management team and where the team fail to ensure compliance that such cases are escalated to the Group SHEQ Manager.
- Project: Redstone Power Plant: Postmansburg Northern Cape
- Achievements: Being on site fulltime exposed to medium to high risk works made me realize the importance of maintaining good health & safety in a workplace.
Registrations Administrator
South African Council for Project & Construction Management Professions (SACPCMP)
Gauteng
05.2016 - 07.2023
- Providing advice and guidance to Applicants and providing support throughout the registration process under the following categories: (Can CHSO,CHSO, Can CHSM, CHSM, Can CHSA & Pr CHSA)
- Construction Health & Safety general guidance on technical report writing.
- Switchboard operation- resolving queries and directing calls to relevant departments. Sending to finance department proof of payments and tracking the payment allocation for application smooth processes.
- Preliminary assessments/admin review of applications.
- Sending out communications to clients regarding outstanding documentations.
- Requesting application processes confirmations letters on behalf of the Applicants/Members
- Tracking the assessment progress of the applications
- Ensure that the new members are added to the awaiting registration certificate lists.
- Upload all relevant communication onto the system to ensure an audit trail.
- Maintain statistics of performance and provide monthly feedback
- Ensure correctness and completeness of information on applications.
- Ensure that statuses are updated on the database
- Consulting with new Applicants and existing Members
- Conducting/presenting on CHS registration webinars and workshops.
- Assist with observation on professional interviews (Pr PCM/Pr CM& Pr CHSA)
- Providing to Applicants the advice, guidance, support on rejected applications queries.
- Skills Summary: I possess excellent communication, co-ordination, organisational, inter-personal and administrative skills. I am able to work both independently and within a team. I am exceptionally task-oriented and enjoy a challenge that requires initiative. My eagerness to use my knowledge is only surpassed by my will and drive to succeed.
- Health & Safety -Site Exposure: Duration: Part time - Saturdays (Feb 2019 - Nov 2021)
- References: Mr Daniel Jansen Van Vuuren-Cairnmead Industrial Consultants- 0837779418; Mr Billy Bam - Cairnmead Industrial Consultants-0824137444
- Project: Refurbishment of OHTE and Substation – Pretoria West
- Reference: Mr M Netshilonwe, Ngwalani Construction& SHE Consultants, Contact No :0677784839
- Duties: Meetings before the shift commences to discuss the site safety operation. Observing working at heights operation. Monitoring, Coaching the Management and Employees. Ensure that current occupational legislation and requirements are met for compliance. Safety file inspection. Checking records of compliance on the erected scaffolding. Ensure that appropriate PPE/safety harness are worn when working on elevated positions.
Projects Administrator
Human Rights Institute of S.A
05.2014 - 07.2015
- Switchboard operation
- Controlling and managing filing documentation
- PA to Executive Director
- Contact and liaise with the relevant delegations, internationally and nationally, experts and civil society organizations in preparation of the workshop. Inclusive of request, and incorporation of inputs and suggestions into the documentation and work program of the event.
- Maintain verbal and written contact and communications with all the relevant stakeholders mentioned above with the view to ensuring the smooth organization of the workshops.
- Order office supplies & equipment and maintain stock levels and order consumables for the office.
- Assisting the finance department with basic bookkeeping duties-requesting payment for conferencing, delegates logistical arrangements (visa, flight payments etc.)
- Achievements: I have gained the knowledge on how to plan my own work and manage priorities and the ability to organize and coordinate.
Construction/Civil Projects-Tender Administrator
TN Molefe Construction Pty Ltd
08.2013 - 11.2013
- Controlling and managing filing documentation
- Monitoring newspapers on a daily basis for the tender adverts
- Referring tenders to the CEO for approval.
- Arranging the purchasing of tender documents.
- Completing tender required information.
- Completing and Submitting Supplier Database Registration Documents.
- Liaising with the bank requesting bank rating documentation.
- Keeping records of submitted tenders
- Reasons for leaving: Contract ended.
Construction Projects- Tender Administrator
Siyavuna Trading cc
02.2009 - 07.2013
- Controlling and managing filing documentation
- Filing technical drawings.
- Monitoring newspapers on a daily basis for the tender adverts & referring them to project managers for approval.
- Purchasing of tender documents.
- Completing tender required information.
- Completing and Submitting Supplier Database Registration Documents.
- Requesting Tender quotations from the Suppliers.
- Assisting with calculations on Bill of Quantities.
- Attending site inspection meetings and compiling meeting reports and ensuring that project managers receive completed reports from site clarification for tendering purposes.
- Responding immediately to tender feedback and extension of validity.
- Processing incoming and outgoing email.
- Screening incoming calls.
- Rendering administration tasks for various projects
- Achievements: I have gained the ability to effectively multi-task and perform consistently under pressure.
- Reasons for leaving: I believe that I have achieved all that I can within this organization and would like to apply my skills in a new environment.
PA to General Manager
Highline Power Electronics (Uninterruptible Power Suppliers)
10.2007 - 01.2009
- Liaising with clients (FNB branches national wide) regarding technicians access to the branches to install/repair the UPS’s and industrial generators
- Communicating with assistant technicians on site on update of the project progress
- Compiling reports and submitting to the Director
- Preparing quotations
- Debt collecting from the clients, issuing of invoices and statements management.
- General office assistance and administration
- Achievements: My professionalism, efficiency and accuracy ensured a smooth and effective workflow.
- Reason for Leaving: I was offered a more lucrative and career advancing position at Siyavuna Trading.
Data Capturer
Gauteng Shared Services Centre (Temporary assignment)
Gauteng
05.2007 - 05.2007
- General administration, recording tenders, filing.
Conference Assistant & Receptionist
Ridgeway Hotel & Conference Centre
01.1999 - 12.2001
- Assisting delegates, reception, switchboard, updating accounts, reservations and receiving guests.
Education
Some College (No Degree) - Grade 12
Kgomotso High School
Pampierstad, South Africa01-1995
Skills
Excellent communication
Co-ordination
Organisational
Inter-personal
Administrative skills
Safety compliance
Incident reporting
Risk assessment
Permit verification
Safety file management
Customer service
Attention to detail
Recordkeeping and file management
Office administration
Administrative support
Accomplishments
- Continuously growing within HSE industry utilizing my personal and professional skills.
- Being on site fulltime exposed to medium to high risk works made me realize the importance of maintaining good health & safety in a workplace.
Software
Certification
Office Administration Certificate | Strawberry Training | 2011
Interests
I enjoy reading, listening to the news, jogging and spending time with my family
Timeline
HSSE Administrator
Tlapsafety Solutions
01.2024 - Current
Safety Officer
RSC Group
08.2023 - 12.2023
Registrations Administrator
South African Council for Project & Construction Management Professions (SACPCMP)
05.2016 - 07.2023
Projects Administrator
Human Rights Institute of S.A
05.2014 - 07.2015
Construction/Civil Projects-Tender Administrator
TN Molefe Construction Pty Ltd
08.2013 - 11.2013
Construction Projects- Tender Administrator
Siyavuna Trading cc
02.2009 - 07.2013
PA to General Manager
Highline Power Electronics (Uninterruptible Power Suppliers)
10.2007 - 01.2009
Data Capturer
Gauteng Shared Services Centre (Temporary assignment)
05.2007 - 05.2007
Conference Assistant & Receptionist
Ridgeway Hotel & Conference Centre
01.1999 - 12.2001
Some College (No Degree) - Grade 12
Kgomotso High School
Tertiary Education / Courses
- Office Administration Certificate
- PR/Personal Assistant Certificate
- MS Office Certificate
- Shemtrac
- Additional : ISO 14001:2015 Kepus Consulting : Safety File workshop
- SHE Incident Investigation
- Imithetho Labour Law : First Aid Level 1