Judy Kempen
Financial Administration
Bela Bela
Summary
Professional assistant with experience in administrative support and operational efficiency. Strong focus on team collaboration and achieving results. Reliable in adapting to changing needs, skilled in communication, organization, and multitasking. Recognized for problem-solving abilities and proactive approach to tasks.
Overview
14
14
years of professional experience
4
4
years of post-secondary education
2
2
Languages
Work History
Assistant and Admin to Financial Director
Nandrea Health Products
Remotely In Bela Bela
07.2023 - Current
- Duties and responsibilities at current position:
- Financial department - Creditors
- Procurement (Sourcing, purchasing, receiving, and inspecting goods and services)
- Communications regarding quotations
- Creating Purchase orders
- Receiving invoices
- Processing invoices on Pastel linking to orders.
- Age analysis for monthly remittances
- Debtors - Processing and sending invoices as per customer orders
- Sending monthly statements
- Requesting monthly remittances.
- Generating credit notes and debit notes
- Generating discounts
- Handling all calls relating creditors and debtors
- Loading and authorizing beneficiaries on the banking app
- Loading and authorizing payments daily (Nedbank) also do have experience in FNB, ABSA and Standard bank payments.
- Bank reconciliation daily and monthly
- HR Department - Recruiting and appointing new employee process - Applications and Contracts
- Also writing warnings and retrenchment letters
- Keeping daily registers for employees including leave applications
- Monthly Timesheets processing along with payslips
- Excellent knowledge on Pastel Payroll processing and installations
- PAYE, UIF, ROE knowledge
- General Office Admin - Preparing monthly reports for a wide variety of company departments, such as accounting and human resources, using the entire Microsoft Software and Pastel
- Manage office operations and delegate task to administration assistants
- Initiate a new filing system to gain optimal accessibility of information
- Updating company policies
- Write social media post for example advertise and posting open vacancies
- Making travel arrangements - flights, bus tickets
- Registering on online auctions and bidding with a budget
- Answering all calls - Reception and Directors cellphones
- Responding to emails via outlook, gmail and thunderbird
- Keeping company insurance and Directors private policies up to date
- Arranging abnormal permits for lowbed loads
- Making and arranging meetings
- Managing Fleet tracking with monthly reports and as needed new installations.
- Keeping and updating Vehicle files up to date with latest insurance schedules and license renewals.
- Accident claims to insurance
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Assisted manager in all aspects of business operations.
- Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.
- Strengthened client relationships through consistent follow-up communication and efficient problem resolution.
- Assisted managers in decision-making processes based on thorough research and analysis of available data.
- Increased efficiency by implementing new processes and providing administrative support to management.
- Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
Assistant and Admin to Financial Director
Theunissen Group of Companies
07.2013 - 06.2023
- Moved to Oudtshoorn from Limpopo
Procurement Buyer of Foods
Independent Site Services
01.2012 - 01.2013
- Moved to Mokopane
Draughtsman
Nestle Ice-Cream Factory
01.2011 - 01.2012
- Temporary position
Education
Matric - Afrikaans, English, Math literacy, Tourism, Visual Arts, Life orientation, Business Economy
High School Menlo Park
Pretoria 01.2004 - 01.2008
Skills
Financial Analysis and Reporting
Following procedure
Time management
Communicating clearly
Education
Matric, 2004, 2008, High School Menlo Park, Pretoria, Afrikaans, English, Math literacy, Tourism, Visual Arts, Life orientation, Business Economy, AutoCad drawing system, Sage Pastel Accounting Xpress, 10 Years' experience, MS Office / Excel / Power Point / Outlook / Word, Not advanced but enough knowledge to go about, Internet, Google Advance, Sage Pastel Payroll, Main server system and Sage Online Payroll
Summary Of Duties - Current Position
Procurement (Sourcing, purchasing, receiving, and inspecting goods and services), Communications regarding quotations, Creating Purchase orders, Receiving invoices, Capturing invoices on Pastel linking to orders, Age analysis for monthly remittances, Invoicing from orders, Sending Invoices, Sending monthly statements, Requesting monthly remittances, Generating credit notes and debit notes, Generating discounts, Handling all calls relating creditors and debtors, Loading and authorizing beneficiaries on the banking app, Loading and authorizing payments daily (Nedbank), Experience in FNB, ABSA and Standard bank payments, Bank reconciliation daily and monthly, Recruiting and appointing new employee process - Applications and Contracts, Writing warnings and retrenchment letters, Keeping daily registers for employees including leave applications, Monthly Timesheets processing along with payslips, Excellent knowledge on Pastel Payroll processing and installations, PAYE, UIF, ROE knowledge, Preparing monthly reports for a wide variety of company departments, Manage office operations and delegate tasks to administration assistants, Initiate a new filing system to gain optimal accessibility of information, Updating company policies, Write social media posts for example advertise and posting open vacancies, Making travel arrangements - flights, bus tickets, Registering on online auctions and bidding with a budget, Answering all calls - Reception and Directors cellphones, Responding to emails via outlook, gmail and thunderbird, Keeping company insurance and Directors private policies up to date, Arranging abnormal permits for lowbed loads, Making and arranging meetings, Managing Fleet tracking with monthly reports and as needed new installations, Keeping and updating Vehicle files up to date with latest insurance schedules and license renewals, Accident claims to insurance
Personal Information
- ID Number: 900919 0026 080
- Dependents: 2
- Nationality: RSA
- Driving License: Code 08
- Marital Status: Married
Timeline
Assistant and Admin to Financial Director
Nandrea Health Products
07.2023 - Current
Assistant and Admin to Financial Director
Theunissen Group of Companies
07.2013 - 06.2023
Procurement Buyer of Foods
Independent Site Services
01.2012 - 01.2013
Draughtsman
Nestle Ice-Cream Factory
01.2011 - 01.2012
Matric - Afrikaans, English, Math literacy, Tourism, Visual Arts, Life orientation, Business Economy
High School Menlo Park
01.2004 - 01.2008
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