Summary
Overview
Work History
Education
Skills
Interests
Timeline
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Josiah Matome Phahla

Josiah Matome Phahla

Functional Head (Senior Committee Officer)

Summary

Reliable professional with experience secretariat services, process improvement and provision of administrative support to the principals.

Committed public servant displays sound judgement under pressure especially under urgent situations. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings and providing customer assistance. Dedicated administrative professional adept at providing administrative and logistical support for various projects, programs and initiatives. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through [Number] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

15
15
years of professional experience
4
4
Languages

Work History

Functional Head (Senior Committee Officer)

City Of Tshwane Metropolitan Municipality
01.2009 - Current
  • Coordination of the municipal cabinet meetings, writing of minutes and recording of minutes;
  • Coordination of the subordinates on convening of Municipal cabinet sub-committee meetings
  • Quality control on writing of professional minutes of the cabinet sub-committees and Cabinet also;
  • Securing of venues for the meetings and organize logistics for the meetings, that includes parking; catering etc;
  • Manage subordinates in the provision of administration support to the Municipal Cabinet and its sub-committees;
  • Manage the day to day administration to the Municipal Cabinet Secretariat Support Division.

Committee Secretary

City Of Tshwane Municipality
01.2009 - Current
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Developed strong working relationships with stakeholders, fostering a collaborative environment for the committee''s work.
  • Ensured accurate record-keeping by diligently taking minutes during meetings and distributing them to relevant parties.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Maintained confidentiality of sensitive information, upholding professionalism in handling delicate matters within the committee.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.
  • Played an integral role in the success of committee initiatives by consistently delivering high-quality administrative support.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Contributed to policy development by providing administrative support during drafting and review processes.
  • Managed correspondence effectively, maintaining organized records of all communications related to committee activities.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Facilitated timely completion of tasks by creating detailed action plans and monitoring progress towards goals.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Actively participated in professional development opportunities to continuously enhance skills relevant to fulfilling duties as a Committee Secretary.
  • Collaborated with other secretaries in coordinating joint efforts between committees when necessary, promoting synergy across organizational divisions.
  • Established administrative work procedures to track staff's daily tasks.
  • Coordinated logistics for events and conferences, ensuring smooth execution of important committee functions.

Education

Bachelor of Arts - Public Administration And Communication Facilitation

University of South Africa
Pretoria
04.2001 -

No Degree -

Temba Technical College (Tshwane North TVET Colleg
Pretoria, South Africa
04.2001 -

No Degree -

PHL Moraka High School
Pretoria
04.2001 -

Skills

Self Motivation

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Interests

Sports

Watching TV

Reading books

Church

Timeline

Functional Head (Senior Committee Officer)

City Of Tshwane Metropolitan Municipality
01.2009 - Current

Committee Secretary

City Of Tshwane Municipality
01.2009 - Current

Bachelor of Arts - Public Administration And Communication Facilitation

University of South Africa
04.2001 -

No Degree -

Temba Technical College (Tshwane North TVET Colleg
04.2001 -

No Degree -

PHL Moraka High School
04.2001 -
Josiah Matome PhahlaFunctional Head (Senior Committee Officer)