Summary
Overview
Work History
Education
Skills
Websites
Languages
Timeline
Personal Information
Generic

Joleen Fataar Bowes

Johannesburg

Summary

Dynamic Executive Assistant and Office Manager with over 20 years of experience providing high-level support to executives in diverse industries.

Detail-oriented professional with superb people-skills and and superior communication, problem solving and organisational capabilities.

Business-savvy with excellent decision-making skills.

High level of discretion and confidentiality

Adept at managing calendars, preparing reports and coordinating meetings and events at all levels.

Overview

27
27
years of professional experience

Work History

Executive Assistant to CEO and CCO

Energenic GL (Pty) Ltd
10.2020 - Current
  • Managed three (or more) complex electronic diaries to optimise efficiency.
  • Coordinated all meetings with internal and external stakeholders, including Board and Sub-Committees.
  • Arranged travel itineraries for local and international trips, ensuring cost-effectiveness as well as convenience.
  • Processed travel expense claims promptly and accurately.
  • Organised successful events, overseeing logistics and attendees.
  • Managed Occupational Health and Safety (OHS) administration to ensure compliance.
  • Oversaw HR administration duties including record-keeping and documentation.
  • Conducted meticulous data management to maintain accuracy and accessibility of information.
  • Facilitated email correspondence for Directors, streamlining communication channels.
  • Executed comprehensive market research to inform strategic decisions.
  • Administered marketing activities to strengthen brand presence.
  • Oversaw procurement and logistics administration to maintain operational efficiency.
  • Prepared minutes for Board and Executive Committee meetings, capturing essential discussions.
  • Developed Board and Executive Committee packs and agendas with precision.
  • Typed various documents including schedules, tables, figures, correspondence, memos, and reports.
  • Transcribed meetings to ensure accurate records were available for review.
  • Created impactful PowerPoint presentations to support various initiatives.
  • Updated and maintained contract databases and filing systems for easy retrieval.
  • Assisted with tenders by compiling necessary documents and specifications.
  • Coordinated internal projects, ensuring timely completion and alignment with organisational goals.
  • Managed company statutory administration processes efficiently.
  • Liaised with various internal and external stakeholders to foster productive relationships.
  • Executed general office duties to support daily operations.
  • Coordinated staff management for support staff, including the tea-lady and driver.
  • Executed ad hoc personal tasks for Directors as needed.
  • Organized and coordinated conferences and monthly meetings.
  • Facilitated training and onboarding for incoming office staff.
  • Handled confidential and sensitive information with discretion and tact.
  • Worked with senior management to initiate new projects and assist in various processes.

Founder and Virtual Personal Assistant to Various High Profile Clients (local and International)

Outside the Cubicle
02.2018 - 10.2020
  • Provided comprehensive personal assistant support to enhance my clients productivity.
  • Managed complex diaries to optimise scheduling for multiple clients.
  • Arranged travel plans meticulously, ensuring efficiency and client satisfaction.
  • Coordinated various events, from planning to execution, to meet client requirements.
  • Oversaw project administration tasks to ensure seamless delivery.
  • Maintained accurate data management practices for client information.
  • Facilitated email correspondence effectively to keep clients informed.
  • Managed social media platforms to enhance online presence.
  • Crafted engaging copy to support marketing initiatives.
  • Updated and maintained databases for efficient information retrieval.
  • Executed general administration duties to assist with varied client requests.
  • Prepared minutes for Board, Audit Committee, and Remuneration Committee meetings, ensuring accurate records.
  • Performed typing and transcription duties to produce clear documentation.
  • Created impactful PowerPoint presentations to support client presentations.
  • Conducted market research to identify opportunities.
  • Managed risk administration duties to protect client interests.
  • Engaged with potential prospects to expand client base.
  • Handled personal appointments and tasks for clients with discretion.
  • Arranged travel logistics efficiently for client convenience.
  • Conducted editing and ghost-writing tasks to support clients academic goals.
  • Served as a PhD editor to assist clients in achieving academic goals.
  • Created and monitored promotional approaches to increase sales and profit levels.

Executive Assistant to Executive Chairperson, CEO and FD

enX Group Limited
08.2013 - 01.2018
  • Performed a range of personal assistant duties to support Executive Chairperson and Directors efficiently.
  • Prepared detailed minutes for Executive, Board, Social and Ethics, and Audit & Risk Committee meetings, ensuring accuracy and clarity.
  • Also prepared minutes for Directors’ personal Trusts.
  • Compiled comprehensive Board packs, Audit Committee, and Remuneration Committee materials with attention to detail.
  • Executed typing tasks including schedules, tables, spreadsheets, correspondence, memos, and reports.
  • Supported the Company Secretary with corporate governance administration for a listed entity.
  • Transcribed recordings to ensure precise documentation of meetings.
  • Created compelling PowerPoint presentations to support management initiatives and reports.
  • Updated and maintained contract databases and files for easy access.
  • Prepared well-researched proposals, bid documents, and reports.
  • Managed listed company statutory document processes efficiently.
  • Oversaw diary management for three executives using electronic systems to streamline scheduling.
  • Arranged extensive travel plans for both local and international trips.
  • Processed travel expense claims promptly and accurately for reimbursement.
  • Coordinated events with meticulous attention to detail.
  • Administered internal projects, ensuring alignment with strategic objectives.
  • Conducted data management practices to maintain operational integrity.
  • Liaised effectively with various internal and external stakeholders to advance organisational goals.
  • Facilitated email correspondence for Directors, ensuring timely communication.
  • Performed internet research to provide relevant insights and data.
  • Oversaw website management to ensure up-to-date content.
  • Executed general office management tasks to support overall operations.
  • Coordinated staff management roles, overseeing Receptionist, tea-lady, and driver.
  • Executed ad hoc personal tasks for Directors with professionalism.
  • Provided coaching to staff to enhance their skills and effectiveness.

Executive Personal Assistant to Maintenance Director

ExecuJet Aviation
03.2012 - 08.2013
  • Prepared monthly management packs for the Director, consolidating critical information.
  • Executed all typing tasks efficiently for documentation and correspondence.
  • Facilitated all email correspondence to ensure effective communication.
  • Updated and maintained contract databases to enhance accessibility.
  • Compiled proposals and reports to support operational needs.
  • Distributed internal memorandums to all departments and maintenance staff promptly.
  • Produced a fortnightly departmental newsletter to keep staff informed.
  • Processed travel expense claims diligently for accuracy.
  • Managed electronic diary for the Director, optimising scheduling.
  • Arranged travel logistics for local and international trips effectively.
  • Handled visa applications to assist international travel plans for all technical staff.
  • Organised functions, including client and supplier parties, with precision.
  • Coordinated conferences, and team building to foster collaboration and development.
  • Executed general filing tasks for contract management and other documentation.
  • Liaised with various stakeholders to maintain operational efficiency.
  • Collaborated with the Quality Assurance Department to enhance service delivery.
  • Generated all training bonds for the company to facilitate staff development.
  • Coordinated staff management for team members, including the team secretary, tea-lady, and driver.
  • Maintained leave schedules to monitor staff attendance.
  • Managed overtime schedules for Maintenance division and to assist Finance and HR.
  • Administered petty cash effectively for departmental needs.
  • Oversaw uniform orders and distribution for the department.
  • Executed ad hoc personal duties for the Director and two General Managers.

1. Assistant Commercial Manager, (2010 to 2011) 2. Executive PA to Financial Director (2002 to 2009)

Gold Reef Resort Limited/Tsogo Sun
03.2002 - 07.2011
  • Prepared detailed minutes for Exco, Board, and Audit & Risk Committee meetings, ensuring clarity and accuracy.
  • Compiled quarterly Board, Audit Committee, and Remuneration Committee packs to facilitate informed decision-making.
  • Executed all typing tasks including schedules, tables, figures, correspondence, memos, and reports with precision.
  • Created engaging PowerPoint presentations to support various initiatives and communications.
  • Developed, updated, and maintained a range of databases for project tracking and reporting.
  • Compiled well-researched proposals, bid documents, and reports to support business objectives.
  • Facilitated internal communication across all departments and seven casinos within the group effectively.
  • Executed spreadsheet tasks for data management and analysis.
  • Oversaw diary management for both manual and electronic formats to streamline scheduling processes.
  • Arranged travel logistics for local and international trips to ease planning for executives.
  • Screened all calls to manage communication effectively.
  • Organised significant functions, such as annual analyst presentations in Johannesburg and Cape Town, with meticulous planning.
  • Coordinated conferences and seminars to promote professional development.
  • Managed filing systems both numerically and alphabetically for easy reference.
  • Liaised effectively with various stakeholders to enhance collaboration and communication.
  • Conducted internet research and managed website content to support corporate branding.
  • Executed ad hoc personal tasks, including taxes, banking, and personal appointments, ensuring thoroughness.
  • Assisted the Accounts Department with purchase orders, cheques, requisitions, and expense claims for accurate financial reporting.
  • Coordinated staff management roles for Receptionist, tea-lady, and driver effectively.
  • Oversaw general office management tasks to maintain operational standards.
  • Liaised with internal and external auditors to ensure compliance and transparency.
  • Compiled monthly internal audit reports for all casinos within the group, ensuring accurate financial oversight.
  • Assisted the Company Secretary in maintaining governance standards.
  • Provided support to the Human Resources Officer in various administrative functions.
  • Collaborated with designers on the Annual Report to enhance corporate communications.
  • Served as Group CSI Coordinator to manage corporate social initiatives.
  • Handled administration for the Provident Fund and Executive Provident Fund to support employee welfare.
  • Managed Medical Aid administration to ensure staff health benefits were maintained.
  • Oversaw BBBEE administration to ensure compliance with regulations.
  • Managed statutory administration duties to uphold corporate governance standards.
  • Liaised with tenants, marketing, and retail for operational needs.
  • Collaborated with upper management to implement continuous improvements and exceed team goals.
  • Built relationships with customers and community to establish long-term business growth.

Divisional Secretary for Anglo Division

Marsh SA
03.1999 - 03.2002
  • Controlled diary management to optimise scheduling effectively.
  • Ordered and controlled office supplies to ensure operational readiness.
  • Managed Excel spreadsheets for data analysis and reporting.
  • Crafted professional presentations on PowerPoint for internal meetings.
  • Created and updated insurance policy documents, including summaries for client reference.
  • Executed typing tasks for general correspondence and meeting minutes accurately.
  • Organised internal meetings to foster collaboration and communication among teams.
  • Coordinated conferences to promote professional development.
  • Arranged all travel logistics for executives and staff.
  • Managed incoming and outgoing mail and emails diligently to streamline communication.
  • Consolidated weekly timesheets for accurate reporting.
  • Updated business plans on Microsoft Projects to track progress.
  • Liaised with international and local clients to build strong business relationships.
  • Executed general personal assistant duties including restaurant bookings and private function arrangements, ensuring client satisfaction.

Education

High School Diploma -

Roedean School SA
Johannesburg, South Africa

Diploma - National Certificate: Generic Management SSeta NQF 5

UXI Education (ONGOING)

The Governance of Minutes – Level 1 - undefined

Fluidrock
09.2025

Practical Company Secretarial – Level 1 - undefined

Fluidrock
09.2025

Diploma - Travel, Typing, WordPerfect, SAA Fares, Saafari 1

Birnam Business College
Johannesburg, South Africa
12.1993

Skills

  • Diary management
  • Event co-ordination
  • HR administration
  • Email correspondence
  • Travel arrangements
  • OHS administration
  • Data Management
  • Project Co-ordination
  • Company statutory and governance administration
  • Risk Management administration
  • Ghost writing, Editing,Copywriting
  • Interpersonal communication
  • MS Word
  • MS Excel
  • MS PowerPoint
  • MS Projects
  • MS Outlook
  • Google Suite
  • Mondaycom

Websites

Languages

English
Bilingual or Proficient (C2)
Afrikaans
Intermediate (B1)

Timeline

Executive Assistant to CEO and CCO

Energenic GL (Pty) Ltd
10.2020 - Current

Founder and Virtual Personal Assistant to Various High Profile Clients (local and International)

Outside the Cubicle
02.2018 - 10.2020

Executive Assistant to Executive Chairperson, CEO and FD

enX Group Limited
08.2013 - 01.2018

Executive Personal Assistant to Maintenance Director

ExecuJet Aviation
03.2012 - 08.2013

1. Assistant Commercial Manager, (2010 to 2011) 2. Executive PA to Financial Director (2002 to 2009)

Gold Reef Resort Limited/Tsogo Sun
03.2002 - 07.2011

Divisional Secretary for Anglo Division

Marsh SA
03.1999 - 03.2002

The Governance of Minutes – Level 1 - undefined

Fluidrock

Practical Company Secretarial – Level 1 - undefined

Fluidrock

Diploma - Travel, Typing, WordPerfect, SAA Fares, Saafari 1

Birnam Business College

High School Diploma -

Roedean School SA

Diploma - National Certificate: Generic Management SSeta NQF 5

UXI Education (ONGOING)

Personal Information

Title: Executive Assistant, Office Manager, Company Secretarial Administrator

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Joleen Fataar Bowes