JOHNY HAFRI MALULEKE

Manage and process weekly payments.

• Weekly payments to be documented on Excel spreadsheet.
• Approval of payments given to Operations Manager
• POP with Invoice filed by Mondays and POP sent to relevant clients.
• Ensuring Statements are up to date and all relevant payments have been made.

Processing and managing all staff payments (merchandisers, S&T)

• Slips must be collected and recorded on an weekly basis.
• Weekly payments to be documented on Excel spreadsheet.
• Saved on the server, and filed in weekly payments file.

Process and control courier activities of staff

• Annual/Quarter marketing material send to staff via courier.
• Keep record of allocation to reps/HQ staff of any allocated marketing material

Commissions

• Calculate commission earned based on sales obtained ( between 10th and 18thof every month)

Minutes taking where requested

Filing

• Ensuring all filing systems (electronic and hard copies) are up to date and filled correctly.

Sponsorship/Field Incentive

• Receive request from reps for sponsorship – field incentive.
• Indicate amount of field incentive remaining.
• Ensure approval from RSM AND GM.
• Organizing arranging, monitoring, control, and allocation.

Managing office supplies, ordering and allocation

• Weekly/Monthly check for any office supply stock up.
• Allocate, store, organize.

Marketing Material

• Responsible for ordering, managing and allocating all marketing material with OPS.

Asset Management/IT

• Responsible for company asset register, upkeep, update.
• To correlate all items with insurance company.
• Assist with all it related matters.

Exhibitions

• Responsible for managing all preparations and organizing equipment and running this.

General Maintenance1

• As and when needed, and if employees is able.

• Entering data into data management system and audit for accuracy, completeness, and conformity to established procedures.
• Updating all payment schedules.
• Resolve student administrative queries.
• Follow up on students during their learning journey to monitor progress.
• Coaching students to complete all modules and milestones in time as per the semester work scheme.
• Retain 80% of students each semester.
• Performing other responsibilities and duties as needed.
• Assigning each student to their registered course and class.
• Enrolling students on the learner management system and creating their login details.
• Maintaining and keeping student records.
• Checking and auditing that each learner assigned to me can log in on the learner.
• management system and is assigned to the correct courses and lecturer.
• Assisting students to resolve all non-academic queries.
• Offering technical support to students.
• Escalating all technical issues to IT department and providing feedback to students.
• Providing assistance with all distance learning academic activities such as assignments, Test and internal examination.

• Execute a detail check on all payment documentation
• Execute all queries and enquiries emanating from suppliers promptly
• Ensure a prompt response to all audit queries related to accounts payable
• Reporting and rectifying any deviations found in contracts/instructions and delegation prior to approval payment
• Dispatch all payment documents checked timorously to data section for further processing
• Keeping track of all payments and expenditure, including payroll, purchase orders, invoice and statements.
• Execute a detail check on all payment documentation.
• Follow-up all payment documentation received late for payment and make sure that appropriate preventative action is taken in respect thereof.
• The keeping of relevant statistics for management purpose.
• Execute all administrative functions emanating from your accounting function.
• Verify financial, other data and capturing of staff work (minutes). Enter data and maintain updated records.
• Review invoices and payment requests for accuracy, completeness, and proper authorizations.
• Maintaining safe processing of all finance related records for example photocopying, mailing, and filing.
• Perform routine administrative work and answer incoming calls.
• Prepare correspondence, reports, records, and other office documents.
  

• Keep track of inventory and work with vendors to ensure a well-stocked office.
• Manage petty cash and keep ledger of cash received.
• Auditing cash flow and producing management accounts.
• Prepare journals to correct wrongly booked transaction and do payments.
• Verify quotations received according to the price list and the quotation to the relevant excel spreadsheet.
• Debtors and Creditors function. Cashbook and Bank Reconciliation.

• Resolved discrepancy when receiving vendor’s invoices, applied credit to the invoices, ran check to pay vendors, created invoices, created statements, received payment and created memo.
• Reconciling processed work by verifying entries and comparing system report to balances.
• Completing and submitting VAT returns.
• Conducting daily banking activities and allocating monies.
• Data entry. Recording financial transactions and balancing the books.
• Preparing documents accurately for filing and posting purposes.
• Bank Reconciliation. Cross-referencing the books against bank statements and other source documents to confirm accuracy.
• Report profit and loss, balance sheet and accounts receivable at the end of the month.