Joeline Moodley

Executive Assistant – Group Chief Financial Officer/International Finance

Aspen Pharmacare Holdings Ltd.

Durban

07.2009 - Current

Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Handled confidential and sensitive information with discretion and tact.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Processed travel expenses and reimbursements for executive team and senior management group.
Organized and coordinated conferences and monthly meetings.
Served as a liaison between departments to facilitate effective communication throughout the company.
Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Used advanced software to prepare documents, reports, and presentations.
Answered high volume of phone calls and email inquiries.
Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Screened calls and emails and responded accordingly to support executive correspondence.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
Improved office efficiency by implementing new filing systems and document management processes.
Facilitated training and onboarding for incoming office staff.
Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Assisted in the development of company policies and procedures, contributing to a more organized work environment.
Collaborated on special projects to improve overall business operations within the organization efficiently.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
Improved document management and accessibility with creation of centralized digital repository.
Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
Enhanced executive decision-making with comprehensive research and detailed reporting.
Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
Enabled timely project completion by coordinating resources and timelines across multiple departments.
Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
Contributed to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
Increased office efficiency by developing and implementing inventory management system for office supplies.
Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
Fostered positive work environment, organizing team-building activities and events.
Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
Streamlined communication between departments, resulting in more effective project coordination and execution.
Streamlined office operations, leading to more organized environment by implementing digital filing systems.
Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Filed paperwork and organized computer-based information.
Took notes and dictation at meetings.
Worked with senior management to initiate new projects and assist in various processes.
Created and managed office systems to efficiently deal with documentation.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Coordinated events and worked on ad hoc projects.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Wrote reports, executive summaries and newsletters.
Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Conducted detailed analysis of company financial information and oversaw preparation of related reports.
Collaborated with executive leadership to establish budgetary guidelines and allocate resources efficiently across the organization.
Managed risk effectively through comprehensive insurance coverage review and implementation of robust internal controls.

Summary

Overview

Work History

Executive Assistant – Group Chief Financial Officer/International Finance

Education

Bachelor of Commerce - Accountancy

Matric -

Skills

Courses Obtained

References

Timeline

Executive Assistant – Group Chief Financial Officer/International Finance

Bachelor of Commerce - Accountancy

Matric -

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