JOEL MALAHLELA
HUMAN RESOURCES
Johannesburg
Summary
Human Resources Management Intern supporting full-cycle HR work across recruitment, onboarding, employee records, and payroll administration. Coordinates SmartScreen checks, Vision payroll access, IRP5 processing, and employment equity documentation while keeping hiring and offboarding tasks moving. Strengthens HR operations through accurate filing, compliance support, and disciplined follow-through on employee lifecycle tasks.
Overview
1
1
Certification
5
5
years of professional experience
Work History
Human resources management intern
Thorburn Security Solution
01.2025 - Current
- I successfully led a mass recruitment initiative within my first few months, demonstrating strong organizational and strategic planning skills. I have hands-on experience with SmartScreen (MIE criminal checks) and Vision, which I use to support the payroll team, handle employee offboarding, process IRP5s, and manage onboarding activities. Additionally, I have a solid understanding of Industrial Relations (IR) and Employment Equity Act (EEA) compliance.
- Recruitment & Staffing
- Hiring security personnel (guards, patrol officers, CCTV operators).
- Conducting background checks and vetting for security clearance.
- Managing onboarding and orientation for new hires (e.g., SOPs, uniforms, emergency procedures).
- Coordinating with operations managers to deploy staff according to client needs.
- Compliance & Documentation
- Ensuring all employees have valid licenses or certifications (e.g., SIA license in the UK).
- Maintaining accurate employee records (e.g., training logs, shift rosters, attendance).
- Ensuring compliance with labour laws and security industry regulations.
- Training & Development
- Organizing mandatory training sessions (e.g., conflict resolution, emergency response, report writing).
- Keeping track of CPD (Continuing Professional Development) for officers.
- Ensuring all staff are briefed on client-specific protocols.
- Employee Relations
- Handling grievances, misconduct, or disciplinary actions.
- Supporting field supervisors in resolving interpersonal conflicts among guards.
- Facilitating performance reviews or feedback sessions.
- Administrative Duties
- Preparing staffing reports, turnover statistics, and training records.
- Managing leave and attendance systems (especially for 24/7 shifts).
- Coordinating with payroll for shift-based pay calculations.
- Client Coordination (Optional but Common)
- Liaising with clients about staffing requirements or concerns.
- Responding to incidents involving HR issues (e.g., guard conduct, injury at post).
project Manager Intern (Grid Automation)
HITACHI ENERGY South Africa (PTY) LTD
03.2023 - 03.2024
- Making orders (SAP)
- Follow up with the customers.
- Supporting production team with filing and wire numbers
- Ensuring continuous improvement of data gathering and processing control methods.
- Creating Purchase Requisitions and JSR (SAP).
Human resources management intern
International Flavors & Fragrances South Africa
Johannesburg, Midrand
03.2022 - 04.2023
- Recruitment & Selection: Advertise vacancies, screen and shortlist CVs, assist with interviews, prepare employment offers, negotiate appointments, and communicate unsuccessful applications.
Onboarding & Induction: Coordinate new employee onboarding, IT and system setup, induction, completion of employment documentation, office introductions, and handover of employee files to Payroll.
HR Administration & Record Keeping: Maintain accurate physical and digital employee files, documentation, and archives while ensuring confidentiality.
Disciplinary & Performance Management: Administer warnings and disciplinary documentation, assist managers with hearings, and prepare outcomes, recommendations, and termination documentation where required.
Employee Relations & Wellness: Assist with employee queries, grievances, disputes, and conflict resolution while promoting a positive workplace and supporting employee wellness initiatives.
Training & Development: Maintain and update employee training and development records.
Management Support: Assist managers with job descriptions, KPAs, KPIs, recruitment, poor performance, and disciplinary matters.
Payroll Administration: Support Senior HR and Payroll Administrators with payroll documentation and develop proficiency in capturing payroll information on SAP
Education
Diploma - Human Resources Management
Tshwane University of Technology
01-2020
CCMA Certificate - undefined
01-2020
Advance Diploma in HRM - HRM
Tshwane University Of Technology
Polokwane, South Africa 04.2001 -
Skills
Background screening
Interview coordination
Onboarding coordination
Payroll administration
HR records management
Recruitment & Staffing
Employee Relations
Compliance & Reporting
Project Management
Data Analysis
HRIS administration
Payroll reconciliation
UIF administration
Employment Equity reporting
CCMA case preparation
Employment contract drafting
Timesheet processing
Benefits administration
Reference checking
Interview scheduling
Certification
CCMA Certificate, SABPP, Basic Payroll Administration, Driver License-C1
Personal Information
Driving License: Driver License-C1
Timeline
Human resources management intern
Thorburn Security Solution
01.2025 - Current
project Manager Intern (Grid Automation)
HITACHI ENERGY South Africa (PTY) LTD
03.2023 - 03.2024
Human resources management intern
International Flavors & Fragrances South Africa
03.2022 - 04.2023
Advance Diploma in HRM - HRM
Tshwane University Of Technology
04.2001 -
CCMA Certificate - undefined
Diploma - Human Resources Management
Tshwane University of Technology