Xero Accounting
BOITUMELO JAYTEE MTHEMBI
Business Accountant In Practice(SA)
Midrand,Gauteng
Summary
Highly skilled and experienced business professional with over 5 years working experience in Record to Report(R2R), Order to Cash(OTC), Procure to Pay(P2P), Business planning/strategy and client services.
Overview
5
5
years of professional experience
3
3
years of post-secondary education
2
2
Certifications
6
6
Languages
Work History
Management Accountant
Publicis Groupe Africa
Sandton, Gauteng
01.2020 - Current
- Report on the results of operations particularly relating to Revenue and cost of sales.
- Prepare all budgets for the month/quarter/year and update rolling/adjusted forecasts accordingly as actuals are recorded.
- In line with company reporting structures, prepare and analyze monthly, quarterly, half-yearly and annual financial statements.
- Present and analyze all financial statements to the Finance Director and the CFO.
- Identify and make practical recommendations to relevant stakeholders on all items present on the financial statements which pose significant financial and business risk.
- Monitor all work in progress and identify any issues relating to open jobs.
- Design financial and business processes that are effective for the business.
- Ensure that all billing request are submitted on time by the client services team.
- Manage the cash flow of the business to ensure a healthy bank balance at all times.
- Flag and report on any significant cash flow risks which were not identified at cash flow planning stage.
- Review monthly revenue figures and verify against that all the data is accurate and a true reflection of the result of operations.
- Approve all cost estimates/quotes before they go to client and after client approval.
- Lead the finance team in the automation of key business processes relating to a variety of functions.
- Review and add commentary on Management Reporting packs.
- Train all new staff on the Project Management software as well as the Accounting software.
- Monitor all client accounts and ensure that any issues are resolved timeously.
Financial Manager
The Brand Cartel Brand Management
Sandton
09.2018 - 12.2019
- Preparation, quality control and approval on all outgoing Service Level Agreements (SLAs).
- Analyze and report profitability on all jobs/projects for both Retainers and once-off work.
- Assess the effectiveness of Business Operations and make recommendations to the Operations Manager.
- Ensure that all completed work is invoiced for and the Revenue recognized for reporting.
- Make adjustments to Revenue figures on the accounting system where necessary in order to report accurately.
- Continuous risks assessment and necessary responses for finance and business operations.
- Ensure that all payments loaded on to the bank are accurate and audit trail is present for review purposes.
- Issue Management Accounts to the Directors of the company with explanatory notes and concerns/commentary.
- Prepare and analyze all financial statements for reporting to directors and for statutory submissions with the relevant authorities.
- Present the financial statements to the Directors and to potential investors when the need arises.
- Formulate short- and long-term business strategies for the business.
- Monitor work in progress to ensure that all work being done is billed for.
- Prepare the VAT return submission and ensure accuracy and compliance with SARS.
- Calculate the final VAT payable and ensure payment is made on time.
- Build tax efficiency structures for the business.
- Conduct training for staff on all finance and business operations related functions.
- Ensure all invoices are sent to clients timeously and are accurate based on signed SLAs.
- Manage the debtor control function and resolve any delinquent accounts.
- Monitor the life-cycle of all projects to ensure that the business does not over-service clients and bill for any additional time or costs incurred.
- Give final approval on all legal agreements the company enters into with clients.
- Responsible for developing and maintaining efficiency of the full Accounts Receivable function.
- Reconcile bank transactions on a daily basis.
- Reconcile debtor accounts daily and ensure updated statements are sent on a weekly basis.
- Ensure that all new employees are added correctly onto the payroll system.
- Prepare the monthly payroll in full and upload payment file to the bank for timeous release.
- Ensure that PAYE and UIF is calculated, submitted and paid on time each month.
- Manage and ensure efficiency of the Accounts Payable function.
- Approve any expenditure for both job related and house/non-job related expenses.
Assistant Financial Controller
The Creative Counsel Group
Rosebank, Gauteng
01.2018 - 08.2018
- Prepare, analyze and present monthly Revenue to Group Finance in accordance with IFRS 15.
- Assist Account Managers with budgeting and job management.
- Analyze actual vs budgeted costs on all jobs and report variances and causes thereof to Account Managers and the General Manager of the division.
- Develop and continuously review internal controls for all finance operations of the division.
- Close job bags in order to recognize Revenue arising from the jobs.
- Preparation of journals for Revenue recognition and Revenue accruals.
- Manage, guide, and review the work of the Financial Administrators.
- Prepare monthly job-sheets/client finance reports for all running jobs/projects.
- Identify and respond effectively to specific risks associated with any and all finance functions.
- Check and approve all supplier invoices generated on Chase Production by the Accounts Payable team.
- Review and approve payment batches loaded for payment by the Accounts Payable team.
- Prepare all financial statements for all required periods and present to group finance and relevant stakeholder’s material items on each statement.
- Prepare and analyze the Income Statement (Statement of Profit/Loss) on Microsoft Dynamics Navision and promote to Group Finance after making necessary adjustments.
- Prepare and analyze the Balance Sheet (Statement of Financial Position) on Microsoft Dynamics Navision and Promote to Group Finance after making necessary adjustments.
Financial Administrator
The Creative Counsel Group
Rosebank, Gauteng
04.2017 - 12.2017
- Prepare monthly job bags per project and create cost estimates on the jobs based on approved budgets.
- Ensure that purchase orders from clients are in place for all jobs/projects in order to commence work.
- Issue Billing Instructions on Chase Production in order to generate invoices for clients.
- Issue Credit Instructions where required on Chase Production in order to credit invoices either partially or in full.
- Issue purchase orders on the system and process payments on receipt of invoices on a timely basis.
- Allocate all costs to the correct cost center (project) and budget month within the division.
- Ensure timeous and accurate month end financial processing for the division.
- Assist in preparing weekly and monthly reports for internal and external reporting.
- Follow up on outstanding client purchase orders for month end billing purposes.
- Liaise with Accounts Payable to ensure smooth processing of payments for the division.
- Follow up on outstanding invoices for open supplier purchase orders.
- Submit wages to payroll function after checking with HR that contracts are in place and wage sheets have been approved by relevant ‘Line Managers’ and get approval from divisional HR Manager.
- Assist the Financial Controller in preparing figures for monthly Revenue, and Revenue Accruals where necessary.
- Assist the Financial Controller in the preparation of monthly management packs.
- Render assistance in the closing of jobs (project) on Chase Production monthly.
- Resolve any queries arising from the process of closing jobs.
- Compare Revenue figures on Chase Production with those posted on Microsoft Navision to ensure the correct Revenue is recognized on every job.
- Prepare quarterly, half yearly and annual financial statements alongside the Financial Controller.
- Present prepared financial statements to relevant stakeholders alongside the Financial Controller.
- Analyze financial statements in order to identify material variances which need to be accounted for.
- Prepare and present an extended Cash Flow Forecast to be used for cash resource management, motivate/explain all major expenditure items.
Finance Intern
The Creative Counsel Group
Rosebank, Gauteng
05.2016 - 03.2017
- Issue purchase orders on the online system and process payments on receipt of invoices on a timely basis.
- Allocate all costs to the correct cost center and budget month within the division.
- Facilitate month end financial processing for the division.
- Assist in preparing weekly and monthly reports for internal management reporting.
- Follow up on outstanding client purchase orders for month end billing purposes.
- Load cost estimates against the relevant monthly job bags after matching them to client purchase orders.
- Liaise with payments department to ensure smooth processing of payments for the division.
- Follow up on outstanding invoices for open supplier purchase orders.
- Submit wages to payroll function after checking with HR that contracts are in place and wage sheets have been approved by relevant ‘Line Managers’.
- Prepare quarterly, half yearly and annual financial statements under the supervision of the group CFO.
- Present prepared financial statements to relevant stakeholders in the group together with the Group CFO.
- Analyze financial statements and identify key variances which need to be explained to stakeholders.
Education
Diploma in Accountancy - Accountancy
University of Johannesburg
Johannesburg 02.2013 - 11.2015
Grade 12 -
Norkem Park High School
Johannesburg 01.2008 - 12.2012
Skills
Budget Analysis and Forecasting
Certification
Business Accountant(SA)
Software
Sage Business Cloud
Chase Management Sytems
Microsoft Dynamics Navision
QuickBooks
SAP
SimplePay
WorkflowMax
Timeline
Business Accountant in Practice(SA)
06-2021
Management Accountant
Publicis Groupe Africa
01.2020 - Current
Business Accountant(SA)
05-2019
Financial Manager
The Brand Cartel Brand Management
09.2018 - 12.2019
Assistant Financial Controller
The Creative Counsel Group
01.2018 - 08.2018
Financial Administrator
The Creative Counsel Group
04.2017 - 12.2017
Finance Intern
The Creative Counsel Group
05.2016 - 03.2017
Diploma in Accountancy - Accountancy
University of Johannesburg
02.2013 - 11.2015
Grade 12 -
Norkem Park High School
01.2008 - 12.2012
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