Janine Arendse
Cape Town
Summary
Experienced in office, administration, procurement, project and financial management. Manages office, financial, procurement and HR functions, providing reliable support to senior leadership. Ensures audit preparation, donor compliance and asset control maintain accurate records and organised operations. Delivers effective administration and finance support that enhances business continuity.
Overview
1
1
Language
26
26
years of professional experience
Work History
Financial officer - 2 days per week
Yetu InfoTech Collective NPC
Salt River
07.2022 - 09.2026
- Financial & HR management
- Led finance audit process through to trial balance completion
- Monitored and compiled donor files and financial reports for compliance
- Accounting on GnuCash accounting software
- Procured and maintained company assets to ensure operational efficiency.
- Managed office administrative operations, enhancing overall operational efficiency
- Coordinated communication with landlord and service providers to maintain operational continuity
- Assisted director in managing administrative functions
- Oversaw activities of cleaner and interns
Finance & Ops Administrator - 4 days per week
Workers' World Media Production (WWMP)
Khayelitsha
07.2024 - 07.2025
- Financial management (Including budgeting, cash flow and income and expense monitoring)
- Finance lead with audit process until trial balance
- Submitted financial records to outsourced accounting firm, ensuring accurate reporting and compliance with standards.
- Ensured compliance with donor requirements through detailed reporting and monitoring processes.
- Executed accounting functions with Pastel, Sage online, and Google Docs for effective financial management.
- Managed office operations and human resources functions
- Managed procurement processes for essential supplies and maintained asset register to ensure resource availability and operational continuity.
- Investigated operational issues affecting service delivery, prepared detailed reports, and recommended corrective actions to improve efficiency.
- Assisted with project coordination and administrative tasks for smooth operations for National office and 3 Provincial offices
- Served as stand-in receptionist during staff absences, managing front desk operations and client interactions.
- Coordinated communication with the landlady and service providers to address property maintenance issues.
- Oversaw cleaning staff and library interns in National and JHB offices, ensuring adherence to standards.
- Handled confidential documents with discretion, ensuring compliance with data protection regulations.
Administrator
Open Secrets
Salt River
04.2022 - 01.2023
- Supported Operations Manager with administrative and financial tasks to ensure smooth organisational operations.
- Verified and organised supporting documentation for payments by checking emails, service providers, and websites, compiling manual files for audits to support compliance.
- Prepare, code and capture all financial transactions
- Coordinated communication with service providers, ensuring timely delivery of services and maintaining strong working relationships.
- Oversaw stock inventory management to ensure accurate record-keeping. and controlled assets to maintain accurate records, including maintaining of the asset register
- Tracked office supplies and coordinated courier and postage services to maintain adequate stock levels and prevent shortages.
National Administrator - Finance and Admin Coordinator
Right2Know Campaign
09.2013 - 01.2022
- Oversaw financial management processes, ensuring accuracy and compliance.
- Monitored budget spending and exercised budgetary control over operational and programme budgets to ensure financial integrity.
- Managing income and expense control processes, capturing journal entries to general ledger and reconciliation until trial balance
- Monthly reconciliation of bank accounts per bank statements received
- Compiled funder-based financial reports, tracking income against budgeted expenses to support financial accountability.
- Maintained source document files for requisitions and invoices to support financial processes.
- Providing in-depth assistance to the external auditor
- Capturing on Pastel accounting software and moving on to Sage online Dec2021
- Monitored and checked staff advance trackers via Google Docs for accuracy and compliance.
- Managed office operations and human resources activities, ensuring efficient workflow and compliance with organisational policies.
- Project and Admin support for national and 3 Provinces
- Supervising National Admin team and Provincial cleaners
- Training of staff, interns and Provincial Coordinators
- Liaising with landlords in Provinces and keeping track of rental obligations
- Ensuring new staff have contracts signed off by relevant parties
- Enlisted new staff on payroll and submitted monthly Excel sheets to facilitate payroll processing.
- Maintaining and keeping track of staff leave on a staff leave register
- Maintaining an HR file with employees' information, contracts and leave taken
- Directed procurement management activities to secure necessary supplies.
- Executed procurement of stationery, stock, and assets
- Capturing new assets onto assets register and notifying insurance company
- Liaising with Insurance company on assets register and claims
Admin Unit Manager
Selfhelp Manenberg
Manenberg
12.2003 - 06.2012
- Oversaw daily office operations and workflow
- Managed financial and human resource functions to ensure compliance and operational efficiency
- Supported budgeting processes alongside Director to track finances, monitored income versus expenses, and ensured over-expenditure received funder approval when necessary
- Assisted director with administrative tasks to streamline office operations
- Managed procurement processes to acquire necessary supplies
- Monitored inventory levels, conducting regular audits to minimise loss and prevent stockouts.
- Ensured compliance with donor reporting and monitoring requirements
- Managed payroll updates in Excel to maintain employee compensation records and processed payroll updates for outsourced financial firm
- Prepared contracts for new staff members and Maintained accurate records of staff leave to facilitate scheduling and resource allocation. requests and balances
- Coordinated enrolment of new staff in retirement annuity fund, monitored premium payments, and reconciled individual accounts
- Communicated staff contract changes to retirement annuity fund when a staff member contract ends or leaves the organisation and arranging the forms for payouts from the RA fund
- Recorded financial transactions using Pastel accounting software on Pastel accounting package
- Monitoring & Evaluation of the organization's objectives and mission via Outputs system
Receptionist
Selfhelp Manenberg
08.2001 - 11.2003
- Delivered front-line reception services, greeting visitors and addressing inquiries to ensure a welcoming environment.
- Managed switchboard activities, facilitating effective communication across departments to support operational flow.
- Assisted administrator with scheduling and document preparation to improve office workflow and support overall efficiency.
- Conducted intake assessments for new clients to identify needs and recommend appropriate services.
- Handled petty cash transactions, monitored spending, and reconciled accounts to maintain accurate financial records.
- Guided youth activities and provided mentorship to support personal development
Data-capturer (Intern)
National Botanical Institute
04.2000 - 07.2000
- Captured scientific data and verified report accuracy to ensure reliable information for scientific team
- Organised and updated filo-fax system to streamline access to important contacts and scientific data
- Managed front desk operations by greeting visitors, assisting with inquiries, directing telephone calls, and noting messages for scientific team
Education
Grade 12 - English 1st language, Afrikaans 2nd language, Accountancy, typing, Business Economics, Geography
Phoenix S. S. School
Manenberg, WC01-1988
Skills
- Financial management
- Budget control
- Cash flow management
- Financial reporting
- Audit preparation
- Tax compliance
- Bank reconciliation
- Financial forecasting
- Management reporting
- Procurement management
- Inventory management
- Payroll administration
- Pastel accounting
- Sage online
- GnuCash accounting
- Excel proficiency
- Audit compliance
- Fixed asset management
- Risk Assessment
- Strategic planning
- Budget and cashflow
- Time management
- Relationship-building
PERSONAL INFORMATION
Linguistic Abilities: Bilingual, English and Afrikaans
REFERENCES
- Michael, Graaf, Interim General Secretary, graaf.michael@gmail.com, 079 548 7242, Yetu InfoTech Collective NPC
- Martin, Jansen, Director, martin@wwmp.org.za, 082 870 2025, Workers' World Media Production (WWMP)
- Jill, Kronenberg, Operations Manager, jkronenberg@opensecrets.org.za, 082 856 2284, 021 447 2701, Open Secrets
- Mark, Weinberg, National Coordinator, majimaji11@gmail.com, markthaboweinberg@gmail.com, 072 724 9601, Right2Know Campaign
- William, Williams, Director, director@empilweni.org, 084 606 0580, Selfhelp Manenberg
- Kristin, Bailey, Consultant, kristin@ziyo.co.za, (021) 797 6226, Cathy Masters Development Services (CMDS) now ZIYO
- Luthfia, Cader, Secretary, cader@nbict.nbi.ac.za, (021) 761 1425, Protea Atlas Project, National Botanical Institute
EDUCATION & TRAINING
- Microsoft Access level 3
- Dynamics C.T.C.
- 2006-08
- Microsoft Excel level 3
- 2006-07
- Pastel Payroll
- Sage Pastel
- 2019-01
- Budgeting & planning, Financial report writing, Pastel accounting
- Cathy Masters Development Services
- 2011-01
- Starfish intern
- Protea Atlas project
- 2000-01
- 3 months
- 01/1988
- Grade 12 English 1st language, Afrikaans 2nd language, Accountancy, typing, Business Economics, Geography
- Phoenix S. S. School
Timeline
Finance & Ops Administrator - 4 days per week
Workers' World Media Production (WWMP)
07.2024 - 07.2025
Financial officer - 2 days per week
Yetu InfoTech Collective NPC
07.2022 - 09.2026
Administrator
Open Secrets
04.2022 - 01.2023
National Administrator - Finance and Admin Coordinator
Right2Know Campaign
09.2013 - 01.2022
Admin Unit Manager
Selfhelp Manenberg
12.2003 - 06.2012
Receptionist
Selfhelp Manenberg
08.2001 - 11.2003
Data-capturer (Intern)
National Botanical Institute
04.2000 - 07.2000
Grade 12 - English 1st language, Afrikaans 2nd language, Accountancy, typing, Business Economics, Geography
Phoenix S. S. School