Jana Swanepoel

• Coordinated the daily transport of onion shipments to fresh produce markets all around South-Africa in collaboration with logistics providers.
• Worked closely with the warehouse manager to assess daily onion inventory and allocate stock per shipment according to size and market needs.
• Prepared detailed waybills for all outgoing shipments, including product size, quantity, destination, and market contact information.
• Captured shipment data accurately in the DUET system to support real-time tracking and logistical efficiency.
• Placed and managed CHEP pallet and bin orders, arranged pickups, and updated all pallet usage in the company’s tracking system.
• Monitored packing volumes using data from the warehouse, completed production forms, and categorized onion packets by size.
• Conducted regular inventory checks of compost, pest control chemicals, wrap-net materials, labels, and loom bags.
• Replenished low stock by placing timely orders with relevant suppliers such as Harvest Bags.
• Maintained organized and up-to-date inventory records to support production planning and material availability.
• Reconciled vehicle and tractor logbooks with Africlock system records to ensure alignment of usage logs and financial transactions.
• Managed and updated complete service histories for all vehicles and tractors in Africlock, including service dates, maintenance details, and related documentation.
• Organized and filed all invoices, quotes, proof of payments, and daily market sales reports under corresponding shipment or statement numbers.
• Reconciled order transactions against supplier statements and proactively followed up on missing invoices for complete financial accuracy.
• Maintained organized order books for managers and ensured accurate filing of all procurement records.
• Filed identification documents of new employees in compliance with company recordkeeping protocols.
• Used the Payroll Africa (Donderhoek) system to download attendance data, process baton records, and generate daily attendance reports.
• Assisted the Financial Manager in verifying payroll data, applying deductions, and preparing salary documentation for accurate and timely payments.
• Placed orders with suppliers (e.g., PNA, Inteligro) for various operational and office supplies and coordinated timely pickups or deliveries.
• Collaborated with management to arrange collection of essential supplies from local vendors.

Financial manager: Maru Correia, 082 878 2829

Training staff of ±10 in kitchen operations and housekeeping.

Ensured that the highest level of hygiene standards and housekeeping standards were always maintained.

Developed new and attractive menus and created unique dishes.

Managed monthly stocktake and controlled purchasing.

Checking the freshness and availability of food and ingredients and ensuring uniform serving sizes and meal quality.

Oversaw the execution of costings and the creation of standard operating procedures for dishes.

Entertained overseas clients.

• Negotiated property sales, ensuring client satisfaction and closing deals efficiently.
• Conducted market analysis to identify emerging trends and optimize pricing strategies.
• Developed comprehensive marketing plans utilizing digital platforms to enhance property visibility.
• Cultivated strong client relationships, leading to repeat business and referrals.

Preparing and cooking all dishes for breakfast, lunch and dinner.

Planned the menus and controlled the stocktake.

Ensured that standards of hygiene were maintained and improved.

Prepared the rooms for the guests to 5-star standards.

• Processed customer transactions accurately using point-of-sale systems.
• Managed cash register, ensuring balanced drawers and minimizing discrepancies.
• Provided exceptional customer service by addressing inquiries and resolving issues promptly.
• Trained new cashiers on operational procedures and customer interaction protocols.