Summary
Overview
Work History
Education
Skills
Accomplishments
Dependants
References
Personal Information
movies, hosting,music
Timeline
Generic

JACOB MOLOI MODISE

ROSSLYN

Summary

Qualified Admin Officer with solid background in protocol management and event coordination. Successfully orchestrated high-profile diplomatic events, ensuring meticulous adherence to protocol standards. Demonstrated exceptional communication and organizational skills to foster seamless operations and effective stakeholder collaboration. Protocol professional with strong foundation in managing diplomatic events and ensuring compliance with protocol standards. Proven ability to coordinate complex functions while maintaining high standards of decorum. Known for fostering team collaboration, adapting to dynamic environments, and delivering results through strategic planning and execution. Professional with solid background in managing high-level interactions and ensuring seamless coordination of events. Skilled in diplomacy, communication, and protocol adherence. Strong focus on team collaboration and delivering results. Reliable and adaptable, with expertise in cross-cultural communication, event planning, and stakeholder engagement. Experienced with protocol procedures and event coordination. Utilizes strategic planning to ensure compliance with diplomatic standards and smooth event execution. Track record of effective communication and organizational skills critical for successful stakeholder management and seamless operations. Forward-thinking Operations Specialist bringing 15 years of expertise in Admin/Operation for International Organization sector businesses. Cultivates rapport with individuals to optimize project goals and output, resolve complex problems and deliver innovative improvement strategies. Proficient in Ms Office and Quantum. Qualified Administrator with solid background in protocol management and event coordination. Successfully orchestrated high-profile diplomatic events, ensuring meticulous adherence to protocol standards. Demonstrated exceptional communication and organizational skills to foster seamless operations and effective stakeholder collaboration.

Overview

20
20
years of professional experience

Work History

ADMIN ASSITANT – PROTOCOL AND LOGISTICS/OPERATIONS

UNITED NATIONS DEVELOPMENT
04.2009 - Current
  • SECRETARIAL: RECEIVE AND ATTEND TO CLIENTS
  • SAFEKEEPING OF DOCUMENTS
  • ORGANIZING MEETINGS/WORKSHOPS
  • PROVIDE ADMIN SUPPORT
  • ADVICE AGENCIES
  • MAINTANANCE OF OFFICE EQUIPMENT
  • REGISTGRY OFFICER
  • FLEET MANAGEMENT: REGISTRATION OF VEHICLES
  • FLEET MAINTENANCE AND INSPECTION
  • AUTHORISE VEHICLE TRIPS
  • INSURANCE OF VEHICLES
  • COMPILE MONTHLY REPORTS
  • VEHICLE IMPORTATION/EXPORTATION PROCESS LETTERS OF AUTHORITY
  • CONDUCT POLICE CLEARANCE
  • E-TOLL TOP UPS AND REGISTRATIONS
  • CONDUCT VEHICLE INSPECTIONS
  • PROTOCOL: PROCESS NOTE VERBALS
  • SERVE AS THE ACTION OFFICE FOR DISPUTES ARISING OUT OF DIPLOMATIC AND CONSULAR IMMUNITY
  • MAKE ARRANGEMENTS FOR AND ACCOMPANY DELEGATIONS
  • PLAN AND EXECUTE DETAILED PROGRAM FOR FOREIGN LEADERS VISITING
  • ACCREDIT DIPLOMATIC OFFICIALS
  • REPATRIAN OF DECEASED
  • EXECUTE CUSTOM CLEARANCE
  • LIASE WITH HOME AFFAIRS
  • LODGE VISA EMBASSY APPLICATIONS
  • BIRTH REGISTRATION
  • Ensure that mast flags and desk flags of Member States are properly procured and correctly used in appropriate places
  • PROCESS VAT REFUNDS, PRORATA CALCULATIONS
  • ASSIST TRANSPORT UNIT AS A DRIVER
  • SECURITY FOCAL POINT
  • FLOOR WARD AND FIRE MARSHAL
  • CONDUCT ANNUAL SECURITY SURVEYS
  • CONDUCT FIRE/EVACUATION DRILLS
  • COMPLY WITH HEALTH AND SAFETY ACTS
  • CONTROL RADIO NETWORK COMMUNICATION
  • MAINTENANCE OF FIRE EQUIPMENT
  • PROCUREMENT: MAINTAIN ASSET REGISTER
  • APPROVE REQUISITIONS
  • UPDATE SUPPLIER DATABASE
  • FACILITATE TRAVEL
  • ADVICE PROCUREMENT COMMITTEE
  • Coordinated travel itineraries for visiting delegations, balancing competing priorities while adhering to strict deadlines.
  • Provided guidance to event staff on proper etiquette during formal occasions, ensuring seamless interactions among attendees.
  • Negotiated contracts with vendors for event-related services, resulting in cost savings without compromising quality standards.
  • Established strong relationships with foreign mission counterparts, fostering trust and facilitating open lines of communication.

ADMIN OFFICER

DEPARTMENT OF JUSTICE
01.2009 - 03.2009
  • TYPING AND FILING DOCUMENTS
  • PROCESS HR MATTERS
  • MANAGE BUDGET
  • ACT AS SECTRETARY IN MEETINGS
  • PROCUREMENT FOR THE UNIT
  • ARRANGE CONFERENCES/WORKSHOPS
  • ASSIST IN INFORMATION TECHNOLOGY
  • ACT AS TRANSPORT OFFICER FOR UNIT
  • MAINTAIN ASSSET REGISTERS IN UNIT
  • HANDLE INCOMING & OUTGOING MAIL
  • MAINTAIN STATIONARY FOR THE UNIT
  • CAPTURE TRANSACTIONS ON JYP
  • PHOTOCOPYING, FAXING DOCUMENTS
  • PROCESS SNT, RELOCATION
  • LEAVE MONITORING

PRINCIPAL ADMIN OFFICER

NATIONAL PROSECUTING AUTHORITY
07.2007 - 12.2008
  • TYPING AND FILING DOCUMENTS
  • REPORT WRITING
  • RISK MANAGEMENT
  • SUPPLY CHAIN MANAGEMENT
  • FACILITATE TRAVEL
  • MAINTAIN ASSET REGISTER
  • EFFECTIVE DOCUMENT FLOW SYSTEM
  • PHOTOCOPYING, FAXING DOCUMENTS
  • MAINTAIN OFFICE EQUIPMENT
  • LEAVE MANAGEMENT
  • COORDINATE MEETINGS
  • PERFORM GENERAL ADMIN WORK
  • MONITOR EXPENDITURE FOR UNITS
  • FLEET MANAGEMENT

SECRETARY TO PRINCIPAL

SETTLERS AGRI HIGH SCHOOL
03.2007 - 06.2007
  • MANAGE PRINCIPAL’S DIARY
  • HANDLE VISITORS
  • TYPING AND FILING DOCUMENTS
  • TAKING OF MINUTES
  • CO-ORDINATE COMMITTEE MEETINGS
  • ORDERING OF STATIONERY
  • MANAGE SWITCHBOARD
  • ARRANGE MEETINGS/HEARINGS
  • REASON FOR LEAVING: RESIGNED

LEARNERSHIP IN INFORMATION & RECORDS

WARMBATHS HOSPITAL
03.2006 - 02.2007
  • DESKTOP SUPPORT TO END USERS
  • OBTAIN DATA AND VERIFY ACCURACY
  • PROCESS DATA INTO INFORMATION
  • COLLECTION OF DATA
  • INFORMATION MANAGEMENT
  • CREATE DATA COLLECTION TOOLS
  • TYPING AND FILING OF DOCUMENTS
  • COMPILATION OF REPORTS
  • USE DHIS TO CAPTURE INFORMATION
  • LOGGING OF CALLS TO SITA
  • REASON FOR LEAVING: CAREER GROWTH AND PROMOTION

LAB ASSISTANT

TSHWANE UNIVERSITY OF TECHNOLOGY
03.2005 - 11.2005
  • DESKTOP SUPPORT, TYPING, FILING, AND ACTING AS A LINK BETWEEN STUDENTS AND LECTURER
  • REASON FOR LEAVING: END OF CONTRACT

Education

NATIONAL DIPLOMA - OFFICE MANAGEMENT AND TECHNOLOGY

TSHWANE UNIVERSITY OF TECHNOLOGY
01.2005

GRADE 12 -

SETTLERS AGRI HIGH SCHOOL
01.2001

Skills

  • MS OFFICE
  • WORD
  • EXCEL
  • POWERPOINT
  • INTERNET
  • OUTLOOK
  • DHIS
  • EPI INFO
  • LOGIS LITERACY COURSE
  • JYP
  • ATLAS
  • Event Management
  • Cross-cultural communication
  • Policy analysis
  • Research and analysis

Accomplishments

  • BEST SECOND YEAR STUDENTS 2004
  • BEST THIRD YEAR STUDENTS 2005
  • BEST STUDENT FOR THE DEPT OF OFFICE MANAGEMENT AND TECHNOLOGY
  • ENGLISH LITERACY COURSE
  • LOGIS LITERACY COURSE
  • ETHICS COURSE
  • COP 17 IN DURBAN
  • AFRICAN UNION CONFERENCE IN SOUTH AFRICA
  • FORMER PRESIDENT NELSON MANDELA FUNERAL
  • 2010 SOCCER WORLD CUP IN SOUTH AFRICA
  • PRESIDENTIAL INAUGURATIONS
  • UN SECRETARY GENERAL VISITS

Dependants

3

References

  • MR. GABRIEL DAVA, DEPUTY RESIDENT REPRESENTATIVE, 012-354-8074, UNITED NATIONS DEV PROGRAMME, gabriel.dava@undp.org
  • MS LINDA MAFA, OPERATIONS MANAGER, 012-354-8002, UNITED NATIONS DEV PROGRAMME, linda.mafa@undp.org
  • MRS M.MOTAUNG, SENIOR AUDIT MANAGER, +2712-315-1576, DEPARTMENT OF JUSTICE
  • MRS M ALEXANDER, ACTING CORPORATE MANAGER, +2712-845-6460, NATIONAL PROSECUTING AUTHORITY
  • MR G. VILJOEN, PRINCIPAL / SUPERVISOR, +2714-730-0211, SETTLERS AGRI HIGH SCHOOL
  • MR ISAAC MAREDI, CORPORATE MANAGER, +2714-736-2121, BELA BELA HOSPITAL

Personal Information

  • ID Number: 8308285870084
  • Health Status: EXCELLENT
  • Criminal Record: NONE
  • Date of Birth: 08/28/83
  • Gender: MALE
  • Driving License: CODE 10 (C1)
  • Marital Status: MARRIED

movies, hosting,music

I am a movie fanatic and love all types of movies.

I love hosting people in my home from different cultures and backgrounds and just a lover of good music.

Timeline

ADMIN ASSITANT – PROTOCOL AND LOGISTICS/OPERATIONS

UNITED NATIONS DEVELOPMENT
04.2009 - Current

ADMIN OFFICER

DEPARTMENT OF JUSTICE
01.2009 - 03.2009

PRINCIPAL ADMIN OFFICER

NATIONAL PROSECUTING AUTHORITY
07.2007 - 12.2008

SECRETARY TO PRINCIPAL

SETTLERS AGRI HIGH SCHOOL
03.2007 - 06.2007

LEARNERSHIP IN INFORMATION & RECORDS

WARMBATHS HOSPITAL
03.2006 - 02.2007

LAB ASSISTANT

TSHWANE UNIVERSITY OF TECHNOLOGY
03.2005 - 11.2005

GRADE 12 -

SETTLERS AGRI HIGH SCHOOL

NATIONAL DIPLOMA - OFFICE MANAGEMENT AND TECHNOLOGY

TSHWANE UNIVERSITY OF TECHNOLOGY
JACOB MOLOI MODISE