Jabulile Mabaso

• As a Chief Committee Clerk: Secretariat, I plays a vital role in the secretariat of a municipality. This position is responsible for providing administrative support to committees, ensuring the smooth operation of meetings, and maintaining accurate records.
• Preparing agendas and minutes: The Chief Committee Clerk prepares agendas, minutes and other documentation for committee meetings, ensuring that all necessary information is included and distributed to members in a timely manner.
• Maintaining records: Accurate and comprehensive records are essential for transparency and accountability. The Chief Committee Clerk is responsible for maintaining theses records, including meeting minutes, resolutions, and decisions.
• Providing administrative support: This role involves providing administrative support to committees, including coordinating meetings, arranging logistics, and communicating with members and stakeholders.
• Ensuring compliance: The Chief Committee Clerk must ensure that all meetings and decisions comply with relevant laws, regulations, and municipal policies.

• Accurately and efficiently type information into a computer system or document.
• Preparing and format documents, reports, and other materials as required.
• Maintain accurate and up-to-date records, and perform data validation and verification tasks.
• Providing general administrative support as needed, such as answering phones, filling documents, and performing other clerical tasks.

• HELP WITH THE COMPUTERIZED LENDING SERVICE:
• Issue and receive library material.
• Impose fines, check and balance library income and issue receipts.
• Process telephonic and counter book renewals.
• Verify and process membership applications renewals and cancellations and prepare borrower’s cards.
• Sort of returned books in categories.
• To ensure a service by which the community can use library material at home for recreational and educational purposes.
• MAINTAIN SHELF AND LIBRARY ORDERLINESS AND TIDINESS:
• Check that books are arranged alphabetically/numerically correctly
• Shift books to ensure the even distribution of books among shelves
• To ensure that the library offers a neat and well- organized environment to users
• MAINTAIN THE PHYSICAL CONDITION OF BOOKS:
• Clean dirty covers
• Replace damaged covers
• Repair damaged spines and pages
• To ensure a well-preserved collection
• MOBILE LIBRARY
• To deliver lending services to Senior Citizens at their homes or Old Age Care centers

• Handle routine correspondence, in terms of set service standards. Attend meetings with my commander, taking minutes and type them. Type returns, letters and documents. File all finalised correspondence in the correct files and ensure that files are dealt with according to the filing Control System.
• Check stationery provisions, request need and obtain from SCM, once a week, in terms of set service standards. Monitor utilization of stationery.
• Assist with the processing of applications for the call-up of reservists. Receive and register each application for call-up of reservists, daily. Process each application correctly, daily, in terms of set service standards. Send applications to the Provincial Head: Financial Services, for financial authority, daily.
• Submit applications for approval, daily. Fax approved application to the relevant station, daily, in terms of services standards. Handle incoming and outgoing correspondences.
• PERSAL No. : 7118592-5

Duties / Responsibilities

Handle routine correspondence, in terms of set service standards. Attend meetings with my commander, taking minutes and type them. Type returns, letters and documents. File all finalised correspondence in the correct files and ensure that files are dealt with according to the filling Control System.

Check stationery provisions, request need and obtain from SCM, once a week, in terms of set service standards. Monitor utilization of stationery.

Assist with the processing of applications for the call-up of reservists. Receive and register each application for call-up of reservists, daily. Process each application correctly, daily, in terms of set service standards. Send applications to the Provincial Head: Financial Services, for financial authority, daily.

Submit applications for approval, daily. Fax approved application to the relevant station, daily, in terms of services standards. Handle incoming and outgoing correspondences.