Summary
Overview
Work History
Education
Skills
Certification
References
ATTACHED DOCUMENTATION
Timeline
Generic
Irmgard Uithaler

Irmgard Uithaler

Control & Report Clerk - Record To Report
Vredenburg

Summary

Results-oriented clerk with exceptional typing and data entry skills, adept at logging daily information, researching variances, and maintaining meticulous records. Strong commitment to accuracy and service excellence ensures efficient and independent task completion. Proven ability to thrive in fast-paced environments while delivering high-quality results with minimal supervision. Dedicated to continuous improvement and positively contributing to team objectives. Reliable with excellent organizational skills and proactive approach to problem-solving.

Overview

24
24
years of professional experience
3
3
Certifications
1
1
Language

Work History

Control & Report Clerk - Record to Report

Pioneer Foods / Pepsico
11.2023 - Current
  • Travel Cost Administration for the entire company’s spending on Visa Spend Enterprise and Concur.
  • Verify supplier invoices for correct VAT, GL, cost center, business area, and company coding.
  • Verify whether the values on supplier invoices are aligned with the travel policy.
  • Prepare and upload the Park journal template on SAP, with a test run to check for errors.
  • Park journal, and update journal register.
  • Clearing of general ledger accounts on SAP on a monthly basis.
  • VISA Corporate Credit Card Checking.
  • Visa Corporate Credit Card recording.
  • Obtain and attach details of the trip in the journal to assist with tax schedules, such as the reason for the trip, the country of destination, and the departure and return dates of travelers.
  • Maintain and update Hertz 30-day accounts.
  • Obtain the car damage reports from the supplier.
  • Create purchase orders and GRV to pay suppliers.
  • Submit purchase orders and invoices to creditors for payment.
  • At month-end, check on supplier statements to ensure that all invoices have been attended to.
  • Credit card administration at Standard Bank and ABSA Bank.
  • Balance sheet reconciliations per entity within the company.
  • Stakeholder engagements and liaison points between suppliers and the company.
  • Training and query management with credit card holders, travelers, and line managers.
  • Query management with suppliers and stakeholders.
  • Close off month-end journals for Record to Report.
  • Processing AP and AR journals, purchase orders, and purchase requisitions for month-end closing.
  • Filing and record-keeping of confidential documents online and in archiving.
  • Monthly verification and update of travelers' information on the company’s travel booking tool.
  • Responsibilities (Travel & Entertainment Administrator) (November 1, 2023 – Current)
  • Enhanced office organization with regular maintenance of files, records, and supplies inventory.
  • Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
  • Improved customer satisfaction by promptly answering inquiries and providing accurate information.
  • Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
  • Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.

Administration Clerk (Temporary Position)

Pioneer Foods / Pepsico
04.2022 - 10.2023
  • Make travel-, accommodation-, car rental, parking and transfer arrangements on TravelIT system for staff traveling for the company;
  • Make travel, accommodation venue- & catering arrangements for company’s wage negotiations and meetings with external stakeholders;
  • Create purchase orders for divisions within Essential Foods to capture all invoices relating to the companies travel expenses;
  • Goods receipt invoices received from Accountants in preparation for payments to be made;
  • Assemble documents needed to capture monthly reconciliations;
  • Do weekly reporting, data capturing, filing and archiving;
  • Liaise with other departments and travellers to ensure monthly close-out for payments;
  • Process Travel Supplier reports to gather monthly travel expenses;
  • Travel Cost Administration;
  • Verify supplier invoices for correct VAT, GL, Cost centre, Business Area, and company coding;
  • Verify if the values on supplier invoices are aligned to the travel policy;
  • Prepare and upload Park journal template on SAP with Test run to check for errors;
  • Park journal and update journal register;
  • VISA Corporate Credit Card Checking;
  • Visa Corporate Credit Card recording;
  • Obtain and attach detail of trip on journal to assist with Tax schedules such as reason for trip, country of destination, departure and return dates of traveler;
  • Hertz 30-day accounts management;
  • Obtain the car damages reports from Supplier;
  • Create PO and Invoice to creditors for payment;
  • At month end check on supplier statement that all invoices have been attended to;
  • Credit card administration;
  • Balance sheet reconciliation;
  • Stake holder engagement;
  • Training and query management with credit card holder / travelers and line managers;
  • Responsibilities (Administration Clerk - Temp ) (25 April 2022 – 31 October 2023)

Technical Administrator

Rhodes Food Group
10.2016 - 03.2018
  • Compiling weekly & monthly technical reports & weekly customer complaints
  • Facilitate Induction training & co-ordinating in-house training by external companies.
  • Co-ordinate functions;
  • Purchasing- & administration of consumables & small asset for various departments;
  • Monitoring Performance levels: Supervision and Control;
  • Record keeping and document management;
  • Finance Administration;
  • Managing and overseeing Telecommunication projects;
  • Administration- and Secretarial functions for Technical Department (Ready Meals);
  • Travel & Accommodation arrangements for various departments;
  • Responsibilities (Technical Administrator) (October 2016 – March 2018)

Contracts Assistants

Pioneer Foods Pty Ltd
04.2014 - 09.2016
  • Collate information for reporting to board and business;
  • Maintain contractual records and documentation on-line;
  • Ensure contract close-out, extension or renewal;
  • Inform parties to contract amendments;
  • Maintain an audit file for each contract;
  • Preparing progress reports on contracting activities;
  • Maintain & Organize documents relating to contracts & trademarks;
  • Petty cash management & budget control;
  • Responsibilities (Contract Assistant ) (April 2014 – 30 September 2016)

Secretary I

Pioneer Foods Group Pty Ltd
03.2010 - 09.2016
  • Contact with interview candidates and make necessary interview arrangements;
  • Load candidates CV’s onto company’s recruitment portal;
  • Onboarding documents for new joiners;
  • Compile and update information (from SAP) pertaining to resignations & dismissals - for HR records
  • Arrange the necessary exit interviews;
  • Create purchase orders for IT, HR, Finance, Procurement & CSI departments;
  • Assemble documents needed to capture TEM (training) reports for HR;
  • Create vendors for suppliers & staff (SAP);
  • Load banking details for suppliers & staff (SAP);
  • Goods receipt invoices for Finance Department;
  • Make travel-, accommodation-, venue- & catering arrangements for staff as well as for external clients;
  • Assist with meeting arrangements and venue bookings;
  • Secretarial Support to HR, Finance & IT departments which includes diary planning, meeting arrangements, processing of payments, printing/copying/formatting/binding of documents, handling telephone messages & visitors etc;
  • Collate information for reporting to Board members and Business;
  • Responsibilities (Secretary I ) (March 2010 – 30 September 2016)

Administration & Wage Clerk

Westland Civils
04.2008 - 02.2010
  • Compile and update information of suppliers;
  • Draft tender documents;
  • Create purchase orders and do goods receipt on invoices;
  • Do bi-weekly wages and payslip printing;
  • Load banking details for suppliers & staff (EmWin);
  • Make travel-, accommodation-, venue- & catering arrangements for staff as well as for external clients;
  • Assist with meeting arrangements and venue bookings;
  • Secretarial Support which includes diary planning, meeting arrangements, processing of payments, printing/copying/formatting/binding of documents, handling telephone messages & visitors etc;
  • Collate information for reporting to business;
  • Responsibilities (Administration & Wage Clerk ) (April 2008 – 28 February 2010)

Personal Assistant to Land Surveyors

CK Rumboll & Partners
01.2006 - 12.2008
  • Compile and update information of suppliers, debtors & creditors;
  • Draft surveying documents;
  • Assist with printing (plotting) of plans;
  • Make travel-, accommodation-, venue- & catering arrangements for staff as well as for external clients;
  • Assist with meeting arrangements and venue bookings;
  • Responsibilities (Personal Assistant to Land Surveyors) (January 2006 – December 2008)

Administration Assistant & Paralegal

Lawyers for Human Rights (Stellenbosch)
01.2004 - 12.2006
  • Act as contact between clients and lawyers;
  • Draft legal documents;
  • Act as liaison between the courts, lawyers and clients;
  • Provide training to farm workers on their rights;
  • Make travel-, accommodation-, venue- & catering arrangements for workshops;
  • Assist with meeting arrangements and venue bookings;
  • Draft funding tenders and documents;
  • Compile monthly case reports
  • Responsibilities (Administration Assistant & Paralegal) (January 2004 – December 2006)

Administration & Financial Assistant

Lawyers for Human Rights (Malmesbury)
10.2001 - 12.2003
  • Act as contact between clients and lawyers;
  • Draft legal documents;
  • Act as liaison between the courts, lawyers and clients;
  • Provide training to farm workers on their rights;
  • Make travel-, accommodation-, venue- & catering arrangements for workshops;
  • Assist with meeting arrangements and venue bookings;
  • Responsibilities (Administration & Financial Assistant) (October 2001 – December 2003)

Education

Diploma - Executive Secretarial Studies

Durbanville College
Durbanville
09-2001

Grade 12 - Matric

Vredenburg High School
Vredenburg
11-1999

Skills

    Communication skills: Able to communicate verbally and in writing (both Afrikaans and English), Able to communicate via Email and Telephonically

    Computer Skills: Experience in utilizing Ms Office: Word, Excel, Power Point and Outlook

    Administrative tasks

    Correspondence writing

    Basic accounting

    Operations support

    Customer satisfaction

    Administrative support

    Record preparation

    Billing and coding

    Prioritization

    Travel arrangements

    Meeting coordination

Certification

Certificate in First Aid Level 1

References

Elize, Kemp, HR Manager, elize.kemp@pepsico.com, +27 83 557 6980, Pioneer Foods Group


Irene, Fredericks, Line Manager, irene.fredericks@pepsico.com, +27 21 807 5130, Pepsico


Venique, van Wyk, Dept Accountant, venique.vanwyk@pepsico.com, +27 84 060 2558

ATTACHED DOCUMENTATION

  • Identity Document
  • Driving License
  • Matriculated Certificate
  • Certificate: Executive Secretarial Studies
  • Diploma: Executive Secretarial Studies

Timeline

Control & Report Clerk - Record to Report

Pioneer Foods / Pepsico
11.2023 - Current

Administration Clerk (Temporary Position)

Pioneer Foods / Pepsico
04.2022 - 10.2023

Technical Administrator

Rhodes Food Group
10.2016 - 03.2018

Contracts Assistants

Pioneer Foods Pty Ltd
04.2014 - 09.2016

Secretary I

Pioneer Foods Group Pty Ltd
03.2010 - 09.2016

Administration & Wage Clerk

Westland Civils
04.2008 - 02.2010

Personal Assistant to Land Surveyors

CK Rumboll & Partners
01.2006 - 12.2008

Administration Assistant & Paralegal

Lawyers for Human Rights (Stellenbosch)
01.2004 - 12.2006

Administration & Financial Assistant

Lawyers for Human Rights (Malmesbury)
10.2001 - 12.2003

Diploma - Executive Secretarial Studies

Durbanville College

Grade 12 - Matric

Vredenburg High School

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Irmgard UithalerControl & Report Clerk - Record To Report