Irene Nanikie Malungani
Temba
Summary
Experienced with managing office operations, scheduling, and administrative tasks. Utilizes organizational skills and effective communication to ensure smooth workflow and office efficiency. Track record of supporting team collaboration and adapting to dynamic work environments, ensuring reliable performance.
Overview
23
23
years of professional experience
1
1
Language
Work History
Site Office Administrator
Tshiamiso Trading 25
Pretoria
01.2023 - Current
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Facilitated smooth operations by maintaining updated inventory records, anticipating supply needs, and placing timely orders for essential materials.
- Improved workplace efficiency with the regular maintenance of office equipment and proactive troubleshooting of technical issues.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Enhanced team collaboration with the establishment of clear communication channels and guidelines.
- Coordinated office maintenance and repairs, ensuring safe and pleasant working environment.
- Maintained confidentiality of sensitive information, adhering to strict data protection policies.
- Improved office efficiency by streamlining filing systems, ensuring documents were easily accessible.
- Managed payroll processing for staff, ensuring accuracy and timely disbursement of salaries.
- General admin work.
- Assisting with Health & Safety matters in the company, e.g. Toolbox talk meeting, safety reports, First aid & Fire extinguisher maintenance.
- Completed bi-weekly payroll for 30 employees.
Site Office Administrator
Mzanzi Moya Projects
Pretoria
01.2022 - 01.2023
- Duties: Filling all documents of the company e.g. contractors files, taking minutes and typing them, typing all documents needed for the organizations e.g. correspondence, quotations and etc. liaising with the consultants, supervising the drivers and the cleaners, answering the phones and returning the calls, researching information for the organizations using the internet, ordering stationary, Monitoring office machines and reporting their faulty to the IT department, preparing the monthly time sheet for the staff members, compiling financial reports of the project (cost report), issuing leave forms to employees, assisting the HR Manager with employees documents like contract of agreement etc. and all general admin work.
- Completed bi-weekly payroll for 40 employees.
Administrator
Thusanang Day Care Centre
Pretoria
09.2012 - 01.2013
- Duties: Filling all documents of the company e.g. Claim forms files, taking minutes and typing them, typing all documents needed for the organizations e.g. correspondence, quotations and etc.
- liaising with the social development in connection with the report of the organization, supervising the practitioners, compiling and submitting the reports needed by the social development, booking venues & transport when needed for events ,
- Compiling financial reports e.g. monthly expenditures, financial year reports, quarterly reports.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Maintained accurate documentation of company policies and procedures for easy reference by all employees.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
- Generated reports detailing findings and recommendations.
- Created and managed project plans, timelines and budgets.
Administrator
Fastmove Electrical
Pretoria
01.2008 - 01.2011
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Improved employee productivity with effective time management strategies for daily tasks.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
- Developed comprehensive filing system that significantly improved document retrieval times.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Streamlined office operations by implementing new filing system, significantly reducing retrieval times.
- Coordinated with IT department to upgrade software, ensuring all systems were up-to-date and running efficiently.
Administrator
Fastmove Electrical
Pretoria
01.2008 - 01.2011
- Filling all documents of the company e.g., contractor's files, taking minutes and typing them, typing all documents needed for the organizations e.g., correspondence, quotations and etc.
- Liaising with the consultants, supervising the drivers and the cleaners, answering the phones and returning the calls, researching information for the organizations using the internet and ordering stationary.
- Improved employee productivity with effective time management strategies for daily tasks.
- Collected, arranged, and input information into database system.
- Gathered, organized and input information into digital database.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
General Office Worker
Light Weight Building Solution
Pretoria
01.2006 - 01.2008
- Duties: Filling documents like PODs, credit notes, banking reports & all documents that will be used as a reference in the near future.
- Cleaning Offices & Rest rooms, cleaning windows, washing of dishes in the kitchen.
- Supported management in meeting deadlines by prioritizing tasks and efficiently managing time.
- Maintained a clean and organized workspace, fostering a positive work environment for all employees.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Purchased and maintained office supplies.
Facilitator
Kanana Development Centre
Pretoria
01.2003 - 01.2006
- Duties: Facilitating & assessing Learners for the End User Computing (Office 2003 & IT), Creating and designing training manuals for the organizations.
- PA to Director of the company.
- General Admin work & Receptionist work, creating & designing the company's logo.
- Working as an event organizer e.g., booking venues when needed for events, searching information from the internet for the Director, emailing information to the relevant departments and sectors of SETA's.
- Identified areas in need of improvement and implemented solutions.
Education
Certificate - Project Management
Skills Academy College
Pretoria, South Africa01.2014
Diploma in Information Technology - Information Technology
Stanford Business College
Pretoria, South Africa01.2002
Diploma in Tourism and Hospitality - Tourism and Hospitality Management
Stanford Business College
Pretoria, South Africa01.2001
Certificates - Care Givers Course
Philirobertson Home
Pretoria/ South Africa01.1998
Grade 12 (Matric) - Tswana, English, Afrikaans, Geography, Biology & History
Hans Kekana High
Pretoria, South Africa01.1997
Skills
HR document assistance
Human resources
Organizational skills
Attention to detail
Time management abilities
Multitasking Abilities
Team leadership
Task prioritization
Problem-solving
Reliability
Written communication
Customer service
Adaptability
Self motivation
Problem-solving abilities
Decision-making
Multitasking
Scanning and copying
Office management
Time management
Telephone reception
Project support
Administrative support
First aid compliance
Office equipment monitoring
Database filing
Staff supervision
Safety compliance
File maintenance
Staff management
Document scanning
Verbal communication
Adaptability and flexibility
References
- Olga, Chokoe, Supervisor, 081 060 806 8675, Tshiamiso Trading 25
- J., Ikaba, Director, 012 717 8527, Kanana Development Centre
- Philani, Chale, Project Supervisor, 062 292 8723, Fastmove Electrical cc
- L., Kekana, Principal, 073 172 4444, Thusanang Day Care Centre
Section name
Motivation: most of my working skills I have acquired them through recognition of prior learning.
STRENGTHS
- Ability to work in a group and independently
- Ability to work under pressure
- Assertive and Positive
- Good communication skills- written and spoken
- Innovative and ability to take initiative
- Open minded
- Have a drive to succeed
- Energetic
- Willing to learn new things
- Good problem-solving capabilities
Timeline
Site Office Administrator
Tshiamiso Trading 25
01.2023 - Current
Site Office Administrator
Mzanzi Moya Projects
01.2022 - 01.2023
Administrator
Thusanang Day Care Centre
09.2012 - 01.2013
Administrator
Fastmove Electrical
01.2008 - 01.2011
Administrator
Fastmove Electrical
01.2008 - 01.2011
General Office Worker
Light Weight Building Solution
01.2006 - 01.2008
Facilitator
Kanana Development Centre
01.2003 - 01.2006
Certificate - Project Management
Skills Academy College
Diploma in Information Technology - Information Technology
Stanford Business College
Diploma in Tourism and Hospitality - Tourism and Hospitality Management
Stanford Business College
Certificates - Care Givers Course
Philirobertson Home
Grade 12 (Matric) - Tswana, English, Afrikaans, Geography, Biology & History
Hans Kekana High