Ilse Mitchell

• Cultivated strong relationships with clients, vendors, and partners to ensure long-term success and loyalty.
• Monitored financial performance, set budgets and controlled expenses to provide financial stability and long-term organizational growth.
• Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
• Formulated policies and procedures to streamline operations.
• Developed and implemented strategies to increase sales and profitability.
• Implemented effective cost-saving measures to reduce overhead expenses without compromising quality or service.
• Managed a diverse team of professionals, fostering a positive work environment and high employee satisfaction.
• Established comprehensive employee training programs to develop skills, improve productivity, and maintain compliance with industry regulations.
• Oversaw successful launch of new product lines, coordinating between departments to ensure unified approach and timely delivery.
• Handled all Debtors statements and reconciliations
• Handled all Creditor statements and reconciliations
• All Payroll duties and payments
• Sales duties
• All HR duties
• All Safety files
• Bank Reconciliations
• Management accounts
• EFT payments
• Handled Petty cash and reconciliations
• Strengthened internal controls through regular audits and adherence to regulatory requirements.
• Trained new and existing staff members in various financial procedures to prepare for job requirements.
• Improved forecasting accuracy, allowing company to make proactive adjustments with strategic initiatives.
• Proven ability to learn quickly and adapt to new situations.
• Skilled at working independently and collaboratively in a team environment.
• Worked effectively in fast-paced environments.
• Paid attention to detail while completing assignments.
• Organized and detail-oriented with a strong work ethic.
• Resolved problems, improved operations and provided exceptional service.
• Participated in team projects, demonstrating an ability to work collaboratively and effectively.
• Self-motivated, with a strong sense of personal responsibility.
• Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
• Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
• Improved creditor-client relationships by effectively managing a large portfolio of accounts and promptly addressing concerns.
• Maintained accurate records of all credit-related activities, facilitating efficient reporting and analysis for management review.
• Managed disputes effectively, investigating issues thoroughly and implementing appropriate resolutions to maintain client satisfaction.
• Prepared reports of findings and recommendations.
• Monitored accounts for signs of fraud and non-payment issues.

Administrative Manager from 18/1/2016 to 26/5/2016

• Promoted to Financial Manager from 27/5/2016 to present
• Financial Reports & Costing
• Supplier reconciliations and costings
• Payroll and payments
• Word/Excel reports
• All admin & financial related managerial duties
• Order of material
• Time sheet control
• Store management
• Stationery and asset control
• Management reports
• EFT payments
• Bank Reconciliations
• Managing Admin ladies on Kusile site
• Fuel card reports
• Credit card reconciliations
• Budget reports
• Invoicing to Clients (Debtors)
• Petty cash with reconciliations
• All payments to suppliers
• Wage reports
• Bookings of flights and accommodation
• HR duties and reports
• Ariba/Quadrem
• Quotations to Sasol
• Ensured quality workmanship with thorough inspections and adherence to established standards and guidelines.
• Delivered projects within allocated budgets by closely monitoring expenses and optimizing resource utilization.
• Collaborated with project managers to develop comprehensive plans, including detailed estimates and schedules.
• Scheduled staff and volunteers to cover all necessary duties during planned events.
• Performed regular job site observations to provide direction for general contractor personnel and subcontractor laborers.
• Tracked project costs and other financial metrics to maximize profitability.
• Optimized cash flow management strategies, ensuring sufficient funds were available for daily operations while maximizing returns on idle cash balances.
• Enhanced financial reporting accuracy through regular audits and reconciliations, leading to improved decision-making capabilities.
• Developed and transformed finance and operations team from transactional to analytical to provide enhanced business support.
• Conducted thorough risk assessments for potential investments, safeguarding company assets from undue exposure.

• Invoicing to Sasol
• Financial Reports & Costing
• Supplier reconciliations
• Report JCE's to Sasol
• Customer Statements
• All filing duties
• Weekly invoice reports
• Payroll - Salary calculations for head office processing
• Typing of all Word/Excel documentations
• Estimate planning reports to Sasol
• All admin related duties
• Scoping of work
• Order of material
• Time sheet control
• Reconciliation of Debtors
• Badge of vehicles and employees
• Reports for Head Office
• Store management
• Stationery and asset control
• Process estimates and orders on Navision
• Ariba/Quadrem
• Ensured quality workmanship with thorough inspections and adherence to established standards and guidelines.
• Maintained accurate records of all site activities like daily logs which ensured seamless handover at the end of each shift.
• Maintained strong client relationships by providing regular updates on project status and addressing concerns promptly.
• Reduced downtime on-site by maintaining equipment inventory and coordinating necessary repairs or replacements.

• Company Overview: (Company received EOC from Sasol)
• Invoicing to Sasol
• Financial Reports
• Supplier reconciliations
• Report JCE's to Sasol
• Customer Statements
• All filing duties
• Weekly invoice reports
• Payroll - Salary calculations for head office processing
• Typing of all Word/Excel documentations
• Estimate planning reports to Sasol
• All admin and PA related duties
• Scoping of work
• Order of material
• Time sheet control
• Reconciliation of Debtors
• (Company received EOC from Sasol)
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
• Oversaw personal and professional calendars and coordinated appointments for future events.
• Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
• Maintained appropriate filing of personal and professional documentation.

• The Financial Manager & Personal Assistant
• All Filing duties
• Daily balancing of Petty cash & Cashbox
• Quotations
• Reception
• Inquiries & Queries
• All invoicing - Debtors & Creditors
• Placement of orders & receiving of stock
• All EFT payments, Bank Reconciliations etc
• Reconciliations
• Monthly & weekly budgets
• Income statements
• Weekly Financial Reports
• All Managerial Duties as required
• VAT submissions
• Payroll - Monthly Salaries & Fortnightly wages
• July 2009 I received an Ixora Spa voucher as a thank you for great work performance and achievements
• Pastel Payroll & SARS E-filing course
• Coral draw designs
• Issue Cheque & Petty cash payments
• Analyzed budgets, financial reports, and projections for accurate reporting of financial standing.
• Oversaw administrative staffing by recruiting, interviewing and onboarding new personnel.
• Reduced outstanding accounts receivable balances by consistently following up on overdue payments and negotiating payment plans with clients.

• Supplied ISO 9000 approved Chemicals
• All administrative duties

• Monthly Audits
• Issue cheque & Debit Notes
• Handling & Balancing Petty cash
• Set up and updated Excel spreadsheets to track financial data.
• Commercial Equity
• Provided exceptional customer service to both internal departments and external clients while resolving billing inquiries efficiently.
• Payments to Suppliers (EFT)
• Assessed data and information to verify entry, calculation, and billing code accuracy.
• Process all invoices & Journals for Accruals (A summary of all orders issued that we haven't received invoices for & need to follow up on these & to include them in the following month's budget)
• Ensured prompt payment of invoices, negotiating with vendors to secure favorable terms and discounts.
• Balance all Pocatello Departments & Process all on a Program called AccPac
• Handled cashbooks & Reconciliations with follow ups
• Stock takes & balancing thereof
• Stock Controller duties on a program called Softech
• All deliveries to be checked etc
• Balance all stock
• Was nominated as the FFC Employee of the month (August 2007) for organizing sponsors for food to give to the poor
• In 2008 I was awarded employee of the month for Excellent Work Performance - Received a certificate

• Handled the monthly VAT
• Reconciliation of accounts
• Management reports and feedback
• Processed all invoices/Receipts of Companies etc
• UIF Calculations etc
• Insurance Consultant
• Handled all Short- & Long Term Insurance
• Handled Claims
• Updated Insurance Policies & Managing all accounts
• Insurance quotes
• Bookkeeping duties
• Administration duties
• Reception duties
• Compliance with FSB license management
• Maintained filing system and organized customer documents for easy retrieval of information.
• Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
• Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
• Provided quality clerical support through data entry, document management and email correspondence.
• Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
• Improved customer satisfaction by promptly answering inquiries and providing accurate information.
• Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
• Processed mail accurately and efficiently, ensuring that all correspondence was distributed to the correct recipients in a timely manner.
• Enhanced customer service with timely and accurate information when handling inquiries.
• Worked at Bes-Top while finishing my studies in Business Management

• Helped Cashiers
• Window displays
• Stock takes
• Worked on weekends and during holidays when in High School for extra income to assist my parents financially with school costs