Ilse-Marie Alberts
Springs
Summary
Hands-on professional with 20 years of experience in bookkeeping, office management, and payroll administration. Proven track record in maintaining accurate financial records, managing data, and ensuring compliance. Strong negotiation and problem-solving skills contribute to effective conflict resolution and organizational success. Committed to achieving deadlines and exceeding expectations in a dynamic business environment.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Bookkeeper
ACO Systems (Pty) Ltd.
09.2024 - 12.2024
- Managing accounts payable and receivable
- Reconciling cash, bank accounts & revenues
- Maintaining an accurate general ledger, journals as required
- Creating journal entries for all accounts including assets
- Monitoring the cash flow
- Issuing invoices to and collecting payments from customers
- Preparing tax returns and monthly and quarterly financial statements
- Remitting payroll, income, sales and use taxes
- Processing employees' timesheets and managing payroll
- Supervising accounting staff, such as payroll clerks, billing clerks or payroll clerks
- Collecting information for auditing purposes
- Reason for leaving: Contract Expired
- Reference: Petro Redelinghuys, Manager
- Salary: R25,000 p/m CTC
Financial & Wages Administrator
Plastique Injection Moulders cc
04.2024 - 08.2024
- Debtors & Creditors - Daily invoicing and capturing of supplier invoices.
- Petty Cash control & recon
- Wages function on Sage for weekly paid employees
- Order and controlling of stock and stock levels
- Accurate recordkeeping of the financial position of the company and records of all the company's assets & liabilities.
- Annual Archiving and filing
- Job deliverable: Maintenance and evaluation of financial and transactional records in the relevant accounting books and supporting computerised bookkeeping systems.
- Renewals Sage Payroll license (annual) & WCA - Letter of Good Standing.
- Reason for leaving: Contract Expired
- Reference: Anita Moss, Owner
- Contact Nr: 079 687 2754
- Salary: R18,000.00 p/m CTC
Bookkeeper & Payroll Administrator
Drake Financial Services (Pty) Ltd.
01.2023 - 10.2023
- Monthly accounting client's portfolio: 15-20 clients depending on VAT cycle.
- Cashbook Processing
- Depreciation Journals
- Monthly payroll Journals
- Stock Journals
- Debtors and Creditors Control
- VAT reconciliation and submissions
- Accurate monthly reporting/Management Accounts
- Preparing Trial Balances
- Performing bank reconciliations
- Preparing cash flow statements
- Preparing financial reports
- Monthly payroll client's portfolio: 25 - 30 clients
- Monthly and weekly payroll
- EMP201
- EMP501
- IRP5's
- Tax directives
- Performing payroll administration duties: Full monthly payroll including all statutory reporting i.e. leave schedules, deductions, EMP201 monthly submissions on E-Filing, EMP501 recons and submissions.
- Filing tax returns - Tax practitioner's profile on SARS E-Filing. Full function including all communications with SARS, debt management arrangements etc.
- WCA submissions
- Financial Services Company - Accounting & Payroll, Income Tax, Provisional Tax etc.
- Reason for leaving: Contract Expired
- Reference: Mr. Walter Green CA (SA), Owner
- Contact Nr: 079 890 3521
- Salary: R20,000.00 p/m CTC
Bookkeeper & Payroll Administrator
Touch Point Retail Communication (Pty) Ltd.
02.2022 - 11.2022
- Maintain accurate and up-to-date financial records using accounting software.
- Record day-to-day financial transactions, including purchases, sales, receipts, and payments.
- Process and reconcile accounts payable and receivable.
- Verify and process invoices, ensuring accuracy and adherence to company policies.
- Reconcile bank statements and resolve any discrepancies.
- Monitor and manage petty cash transactions.
- Prepare financial statements, including profit and loss statements and balance sheets.
- Generate and analyse financial reports for management review.
- Administer payroll processes, ensuring accurate and timely payments to employees.
- Calculate and process payroll taxes and deductions.
- Assist in the preparation and monitoring of budgets.
- Collaborate with management to provide financial insights and support decision-making.
- Ensure compliance with relevant accounting standards and regulations including SARS compliance on Provisional taxes, EMP201 monthly submissions, EMP501 bi-annual submissions, VAT201 submissions etc.
- Manage HR functions such as employee onboarding and offboarding.
- Maintain employee records and ensure compliance with HR policies.
- Support HR initiatives and projects as needed.
- Maintain and update HR databases (Employee records, leave records, work rosters, disciplinaries etc.)
- Prepare paperwork for HR policies and procedures.
- Process employees' requests and provide relevant information timeously.
- Coordinate any training requests to Management.
- Provide orientations for new employees and the drawing up of new employee contracts.
- Coordinate & compile incident report if needed.
- Maintain compliance with all company policies and procedures.
- Reason for leaving: Contract Expired
- Reference: Candice Roux, Head of Finance Department
- Contact Nr: 071 126 0225
- Salary: R20,000.00 p/m CTC (Half Day Position)
Bookkeeper & Payroll Administrator
Celcius Refrigeration
02.2017 - 02.2022
- Full function of the daily bookkeeping processes
- This includes accounts receivable and payable.
- Bank Reconciliations and cash book processing
- Customer & Supplier Age Analyses
- Processing of supplier invoices and matching to quote, purchase orders and doing the monthly reconciliations
- Overseeing the debtor's clerk and assisting with invoices, credit notes and any queries on the statements
- Record keeping of all relevant customer and supplier documentation as well as all bank statements and bank recons.
- Monthly and weekly payroll for 15 monthly paid employees and 30 weekly employees
- This includes record keeping of all employee documentation from inception to termination dates in employee files.
- Clock Card system - checking and verifying time keeping.
- Statutory reporting to auditors SARS EMP201, VAT etc.
- Preparation of year end files for the auditors and aiding as required.
- The owner of the company also has another powder coating company & I'm also responsible for the bookkeeping of said company. (Bank, Creditors, Debtors - I also do the payroll for this company)
- The owner of the company also has a property rental company of which I deal with all the municipal accounts.
- Registration of new account and transfers of accounts onto rental property name
- Reason for leaving: Resigned
- Reference: Mr. Eric Badenhorst, Manager
- Contact Nr: 074 275 0947
- Salary: R29,200.00 p/m CTC
Bookkeeper
Elegistics C.C.
04.2015 - 06.2016
- Working on multiple sets of accounts monthly
- Ensuring deadlines are met and accounts are processed timeously.
- Dealing with clients daily directly
- Building key relationships with clients
- Processing of bank accounts, creditors & debtors monthly
- Reconciling accounts Reconciling VAT and submit to SARS timeously to avoid penalties & interest being charged.
- Completing daily timesheets of staff to ensure accurate.
- Processing and completing books to Trial Balance
- Reconciling various Cash Books/ Petty Cash & Credit Card statements
- Preparing monthly management accounts for signing off by director/owner.
- Processing of Financial Year end Journals in Pastel, and ensuring Pastel agrees to the financial statements.
- Monthly processing on Pastel Online
- Manual Bookkeeping as well as manual VAT calculations, Sales & VAT Reconciliations
- Customer & Supplier Journal
- Processing customer invoicing
- Supplier invoicing
- Assisting clients telephonically with any pastel and payroll queries
- Completion of Payroll calculations and generating payslips, Submission of EMP 201 to SARS
- Completing of UI19 adding and removing any new employees and employers that left EMP 501 Reconciliation and generating of the IRP5/IT3 Certificates
- Basic Tax calculations, Income Tax Registrations
- Calculations and submissions of Workmen's compensation to Commissioner
- Reason for Leaving: Retrenched
Bookkeeper
Catkom Rebuild Centre
03.2013 - 12.2014
- Maintaining the financial records of the organisation.
- This includes journal entries, ledger accounts and trial balances.
- Maintaining a filing system for all source documents and other relevant documentation.
- Bank deposits and doing bank reconciliations.
- Paying invoices that were issued to the organisation.
- Issuing invoices on behalf of the organisation and following up on overdue payments.
- Assisting the accountant(s) by providing financial records, documents, statements, and reports.
- Office admin tasks such as ordering stationery and other office supplies.
- Performing payroll functions.
- Reason for Leaving: Better Opportunity
Bookkeeper / Office Manager
Atomaer RSA (Pty) Ltd.
10.2002 - 05.2012
- Monthly stock takes and process stock counted onto the accounting system under the supervision of the Financial Manager
- Process orders where the stock purchased and ensure the relevant creditors are paid.
- Credit applications with suppliers
- Devise and maintain office systems to deal efficiently with paper flow.
- Operate switchboard.
- Screen telephone calls and enquiries
- Data capturing
- Debtors: invoicing, collect monies due to company, send out statements, post invoices/statements and debtor age analysis
- Suppliers: process supplier invoices on Pastel Accounting, creditor reconciliations, supplier age analysis and complete creditor applications on behalf of the company
- Post collection and distribution, as well as process relevant documents and filing thereof.
- Run other errands such as banking and grocery shopping for office.
- Petty cash: process and safe keep of petty cash, as well as monthly reconciling of petty cash and cash up
- Arrange travel and accommodation for Atomaer employees, as and when required.
- Arrange foreign currency for employees, if required
- Welcome and address visitors at reception, if necessary
- Process cash book on daily basis
- Bank reconciliations on daily basis
- Process journals: general journals, supplier journals, customer journals, depreciation journals, etc.
- Payroll: fully functional on Pastel Payroll, process pay slips, print and hand out and order pay slip stationery form Payroll
- Process leave application forms, ensure leave for all employees are current and up to date.
- Order stationery and stock control thereof
- Standard Bank Business Online: responsible for capturing and releasing of payments.
- Print bank statements daily
- Work on company cash flows and coordinate budgets as directed by Chief Financial Officer
- Agendas for meetings and preparing minute from the meeting.
- Type and distribute agendas to relevant parties.
- Reason for Leaving: Maternity Leave
- Reference: Mark Verwayen, Financial Manager
- Contact Number: 082 901 5763
Secretary / Receptionist
Dexion Storage Centre Transvaal CC
06.2001 - 09.2002
Education
Bookkeeping Certificate - With Distinction, Payroll Certificate
Damelin College
01.2004
Grade 12 -
Driehoek High School
01.2000
Senior Bookkeeper - NQF L3
Institute of Certified Bookkeepers
South AfricaSkills
- MS Office 365
- MS Excel Advanced
- MS Outlook
- Sage Pastel Partner
- QuickBooks Accounting
- Xero Accounting
- Sage One Accounting
- Sage Pastel Payroll
- Sage One Payroll
- Sage Evolution Payroll
- Sage Evolution Accounting
- Easy File
- SARS E-Filing
- Negotiation
- People
- Lateral Thinking
- Problem Solving
- Conflict Handling
- Tenacious
- Resilient
- Bank reconciliations
- Accounts receivable
- Accounts payable
- Payroll administration
- Intuit Quickbooks
- Expense reporting
- Accounts reconciliation
- VAT returns
- Microsoft Excel proficiency
- Accounts Payable (AP)
- Invoice processing
- Account reconciliation
- Effective time management
- Accounts receivables
- Confidentiality maintenance
- Accounts payable procedures
- Payment Processing
- Customer Service
- Invoicing
- Administrative support
- Accounts payable / accounts receivable
- Accounts Payable/Accounts Receivable
- Quickbooks
- Excel
- Strong communication skills
Languages
Afrikaans
English
Personal Information
- Available: Immediate
- ID Number: 820420 0114 080
Certification
- Level NQF3 (Diploma Incomplete)
- Certification - Bookkeeping - Damelin College
- Certification - Payroll - Sage Pastel Payroll
- Certification - Sage Evolution - Sage Evolution Online
- Code 10 License
- Own Vehicle
Interests
- Reading
- Gym
- Family & Friends
- Religious
Timeline
Bookkeeper
ACO Systems (Pty) Ltd.
09.2024 - 12.2024
Financial & Wages Administrator
Plastique Injection Moulders cc
04.2024 - 08.2024
Bookkeeper & Payroll Administrator
Drake Financial Services (Pty) Ltd.
01.2023 - 10.2023
Bookkeeper & Payroll Administrator
Touch Point Retail Communication (Pty) Ltd.
02.2022 - 11.2022
Bookkeeper & Payroll Administrator
Celcius Refrigeration
02.2017 - 02.2022
Bookkeeper
Elegistics C.C.
04.2015 - 06.2016
Bookkeeper
Catkom Rebuild Centre
03.2013 - 12.2014
Bookkeeper / Office Manager
Atomaer RSA (Pty) Ltd.
10.2002 - 05.2012
Secretary / Receptionist
Dexion Storage Centre Transvaal CC
06.2001 - 09.2002
Bookkeeping Certificate - With Distinction, Payroll Certificate
Damelin College
Grade 12 -
Driehoek High School
Senior Bookkeeper - NQF L3
Institute of Certified Bookkeepers