Hsin Yu Tsou
Executive Assistant
Pretoria
Summary
Dedicated professional with 5 years’ experience in Education, including teaching English abroad in Japan. Skilled in administration, communication, and technical support, with a proven ability to manage schedules, coordinate tasks, and streamline workflows. My international background has strengthened my adaptability, cross-cultural communication, and organisational skills, which I now bring to administrative roles. Committed to continuous learning and eager to contribute efficiency and enthusiasm to new opportunities.
Overview
6
6
years of professional experience
1
1
Certification
3
3
Languages
Work History
Executive Assistant
Thai Summit Autoparts Industry
07.2025 - Current
- Provide high-level administrative and organisational support to senior management.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimise time.
- Prepare reports, presentations, and documentation to support decision-making.
- Coordinate with internal departments, particularly Finance, to facilitate invoice processing and payment authorisations.
- Experienced in using SAP Business One for invoice processing, approvals, and operational reporting.
- Act as a liaison between the company and external stakeholders to ensure smooth communication and service delivery.
- Support HR-related and operational processes, including auditing and reconciling employee timesheets with the clock-in/out system to maintain accurate attendance and payroll records.
- Processed travel expenses and reimbursements for executive team and senior management group.
Administrative Assistant
Royal Thai Embassy
10.2024 - 07.2025
- Manage and organise the Head of Chancery’s schedule on a weekly to monthly basis.
- Organise and coordinate meeting appointments/courtesy calls with business organisations.
- Managed the tracking of invoices and proof of payments, ensuring accuracy and timely processing.
- Systematically organised financial documents into both digital and physical filing systems for easy accessibility and secure storage.
- Supported overall administrative operations, contributing to the efficiency and effectiveness of daily workflows.
- Assist in arranging the Embassy’s functions and National Days.
- Attend meetings on behalf of the Royal Thai Embassy upon request.
- Coordinate, liaise with, and follow up on the Embassy’s contractors.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Head of School
GnoKids
08.2021 - 07.2024
- Overall responsibility for all areas contributing to the overall growth and maintenance of the assigned school.
- Providing curriculum feedback.
- Providing input in lesson plans and project displays.
- Organisation and school management of schedules and materials.
- Managed employee timecards, ensuring accurate tracking and payroll processing.
- Reviewed, verified, and processed timecards for payroll accuracy and compliance.
- Oversaw timekeeping systems to maintain efficiency and prevent discrepancies.
English Instructor
NOVA
11.2019 - 08.2021
- Selecting, planning, and conducting lessons.
- Monitoring student performance and reporting on student progress.
- Performing demonstration lessons and level assessments for new or potential students.
- Promoting available products and services.
- Maintaining a clean, comfortable, and welcoming environment.
Education
Bachelor of Arts - Law, Majoring in English
University of Pretoria
Pretoria, South Africa 04.2001 -
Skills
Project Planning
Efficient Task Prioritisation
Interpersonal Communication
Team Leadership
File Management
Schedule management
Proficiency in Microsoft Software
Database management
ERP Systems: SAP Business One (Intermediate)
Certification
GA Level 3 Certificate in Teaching English as a Foreign Language (TEFL) (i-to-i), 10/2019
COURSES
- Occupational First Aid, South African Red Cross Society 10/2013
- Academic Information Management, University of Pretoria 02/2016 - 06/2016
References
- Ms. Jenna, Ramavhale- Jenna.Ramavhale@thaisummit.co.za, +27 12-001-5301, Thai Summit Autoparts Industry, South Africa, South Africa
- Ms. Charnelle, Robinson- thaiembassy.pre@mfa.go.th, +27 12-342-5470, Royal Thai Embassy Pretoria, South Africa, South Africa
Timeline
Executive Assistant
Thai Summit Autoparts Industry
07.2025 - Current
Administrative Assistant
Royal Thai Embassy
10.2024 - 07.2025
Head of School
GnoKids
08.2021 - 07.2024
English Instructor
NOVA
11.2019 - 08.2021
Bachelor of Arts - Law, Majoring in English
University of Pretoria
04.2001 -