Microsoft Office
Hi, I’m
Hlumelo Mfene
Personal Assistant
Summary
High-energy Administrative professional with proven leadership, critical thinking and project management abilities gained during 9 years administrative, secretarial and purchasing career. Experienced in managing clerical requirements of executives and highly responsive to dynamic business conditions. Smoothly organize resources to keep teams efficient and achieve daily targets.
Overview
9
years of professional experience
1
Certification
5
Languages
Work History
Jones & WagnerRivonia
Office Administrator
09.2021 - Current
Job overview
- Managing and organizing company files and documents, including engineering drawings, project specifications, and financial records.
- Coordinating with different departments to ensure smooth and efficient flow of information, materials, and resources.
- Coordinating meetings and appointments, including scheduling and sending invitations, preparing meeting materials, and ensuring all attendees are informed and prepared.
- Coordinating travel arrangements for employees and executives, including booking flights, hotels, and rental cars.
- Assisting with recruitment and onboarding process for new employees and bursary students.
- Managing office supplies and inventory, including ordering and restocking.
- Employee Support: Handle ordering, distribution, and reconciliation of vouchers for staff, ensuring timely and accurate payment.
- Coordinate departmental moves, including space planning, furniture arrangements, and relocation logistics.
- Supervise administrative staff and divide responsibilities to ensure performance.
- Processing and reconciliation of invoices and handling of payment queries.
- Developed and maintained onboarding materials, including welcome packets, training manuals, and company policies and procedures.
- Coordinated with HR, IT, and other departments to ensure new employees had all necessary equipment, systems access, and resources.
- Submit timely reports and prepare presentations/proposals as assigned.
- Managed the upkeep and maintenance of all office equipment to ensure optimal performance.
AmrodWoodmead
Junior Buyer (Operations)
10.2020 - 04.2021
Job overview
- Purchasing materials, supplies, and equipment needed for the company's operations, ensuring that the items meet quality, cost, and delivery requirements
- Conducted market research to identify potential suppliers and products that meet company's needs.
- Evaluated supplier bids and negotiating contracts to achieve best possible terms and conditions for the company.
- Issued purchase orders and ensuring timely delivery of goods or services to meet operational requirements.
- Identifying and addressing issues related to the procurement process, such as delays, quality issues, or supply chain disruptions.
- Worked jointly with internal stakeholders such as production, logistics, and finance to ensure that purchasing activities align with organizational goals and objectives
- Continuously monitored supplier performance and identifying opportunities for cost savings or process improvements
- Stayed up to date with market trends, industry standards, and regulations to inform purchasing decisions and strategies
- Sustained company's procurement BEEE score by diligently choosing vendors.
- Demonstrated leadership skills in managing projects from concept to completion.
- Supervised a team of cleaning and landscaping staff, ensuring that all work was completed to a high standard and within set timeframes (Cleaning and Maintenance team consisting of 18 employees).
WoodmeadWoodmead
Personal Assistant
09.2018 - 10.2020
Job overview
- Managed 5 executives calendars, scheduling appointments, and arranging travel plans while maintaining discretion and confidentiality.
- Served as the primary point of contact for the executives, including screening phone calls and responding to emails and other correspondence on their behalf.
- Served as the primary point of contact for the executives, including screening phone calls and responding to emails and other correspondence on their behalf as well as typing, compiling, and preparing reports, presentations, and correspondence.
- Conducting research, preparing summaries, and providing analysis on relevant topics to assist the executive in decision-making.
- Managing the executive's expenses, including tracking receipts, processing invoices, and preparing expense reports.
- Liaising with internal and external stakeholders, including other executives, board members, clients, vendors, and partners.
- Developed and implemented processes to streamline the creation and updating of organograms, resulting in increased efficiency and accuracy.
- Overseeing and coordinating the activities of other administrative support staff, including providing guidance, training, and support as needed.
- Maintaining and organizing confidential information and documents and ensuring that all necessary security protocols are followed
- Performing other duties and special projects as assigned by the executive, in order to support the achievement of organizational goals and objectives.
Inyatsi Construction, Kempton Park
Front Desk Officer/Procurement Assistant
10.2013 - 08.2018
Job overview
- Managing the day-to-day operations of the office, including coordinating administrative activities, handling incoming and outgoing correspondence, and scheduling appointments and meetings.
- Overseeing the maintenance of office equipment, supplies, and facilities, ensuring that they are properly stocked and functioning.
- Managing office budgets, tracking expenses, and processing invoices and payments.
- Providing administrative support to other departments or teams as needed.
- Ensuring compliance with company policies and procedures, as well as relevant laws and regulations.
- Assisting with human resources tasks such as recruiting, onboarding, and managing employee records.
- Planning and organizing company events or meetings, including coordinating travel and accommodations for staff members.
- Acting as a liaison between staff, management, and external stakeholders, including clients, vendors, and service providers.
Education
University of Cape TownCape Town
Advanced Certificate from Professional Communication And Office Management
05.2017 - 05.2017
Commercial Park High SchoolEast London
High School Diploma
04.2012 - 05.2012
Skills
Schedule & calendar planning
Extensive vocabulary
Resourceful
Project Management
Office administration
Expense reporting
Schedule Management
Report writing
Software
Google Workspace
Trello
Sage Procurement Software
Certification
Professional Communication and Office management
References
Amrod
- Floyd Naaidoo-Manager :011-457-9900
- Elizma Meyer-Senior Buyer :011-457-9900
- Lawrence Atherton - Executive R&D Manager: 011-457-9900
Inyatsi Construction Ltd
- Martin Ferreira-Managing Director: +268 2508 1000
- Makhosi Thwala-Senior Civil Engineer : +268 2508 1000
Timeline
Office Administrator
Jones & Wagner
09.2021 - Current
Junior Buyer (Operations)
Amrod
10.2020 - 04.2021
Personal Assistant
Woodmead
09.2018 - 10.2020
University of Cape Town
Advanced Certificate from Professional Communication And Office Management
05.2017 - 05.2017
Front Desk Officer/Procurement Assistant
Inyatsi Construction, Kempton Park
10.2013 - 08.2018
Commercial Park High School
High School Diploma
04.2012 - 05.2012