Hlengiwe Gladness Ndhlovu

LEAVE ADMINISTRATION

Capturing leave on PERSAL and SAP system.

Checking leave transactions and updates on PERSAL.

Informing regional office and employees on amount to be deducted in the event of unpaid leave.

Manage the maintenance record on submitted and captured leave.

Administration of leave records.

POLICY AND PROCEDURE ON INCAPACITY LEAVE AND ILL HEALTH RETIREMENT (PILIR)

Receiving and checking accuracy on the applications of Short- and Long-term incapacity leave and also on the Ill Health Retirement.

Processing and doing follow-ups on PILIR applications.

TERMINATION OF SERVICE

Processing of terminations documents (Death, Retirement, Resignation, Dismissals and Early retirement.

Receive documents and verify them.

Terminate on ATS or Persal before sending them to E-gov.

Assist with auditors and provide them with all requested queries.

Arrange Exit interviews for Knowledge Harvesting

Write compulsory Retirement letter and Service Certificate letters to officials turning 65 years or Exiting service.

Assist officials in filling in the termination forms correctly.

Record all the beneficiary form and submit them to GEPF.

Liaise with GEPF to find out if officials have been paid their pension benefit.

Pay leave discounting and Leave gratuity of officials.

Liaise with our finance department and check for official’s departmental debt before submitting documents to EGOV.

Attend meeting with our internal regions on matters involving terminations within the department.

RECRUITMENT AND SELECTION

Drafting of an advert for line managers

Ensuring that post is advertised as per the specifications matched with the job profiles.

Providing support on response handling for advertised positions.

Making sure that the submitted advert has the signed HR1.

Conducting reference checks and other verifications on recommended candidate.

Compiling files for appointment after the interviews.

Creating Ref numbers for the post to be advertised.

Preparing files, confidentiality form, register for the panel members before interviews.

Contacting candidates using phone calls and emails to invites them for an interview.

Preparing register for candidates to sign before entering the interview room.

Ensuring that processing of detailed schedules of applications are implemented and kept on database.

Keeping record of the established detailed database of application received.

Doing application profiling and facilitating the shortlisting processes.

Arranging scheduling and facilitating the interview processes, providing support to managers during shortlisting and interview.

APPOINTMENT AND POST

Typing appointment letters for new employees.

Calling candidate for fingerprint.

Sending candidates qualifications to SAQA for verifications.

Sending regret letters to unsuccessful candidates

SERVICE AND BENEFITS

Assist in administrating of all employees’ salary related matters.

Assist in quality assurance of all PERSAL transactions and related mandates forwarded to e-Gov, ensuring correctness.

Administer all claims that are submitted by the employees.

Facilitate all the GEHS withdrawals submitted.

Maintain and update database in scope of area.

• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.
• Analyzed problems and worked with teams to develop solutions.
• Contributed to a positive team environment by collaborating with fellow interns on group projects and presentations.