Helen Tlali
Team Leader - Export Control, Shipping & Dispatch
Akasia
Summary
Expert in shipping and control operations, including inventory management, distribution oversight, and compliance adherence. Proficient in leveraging technology to streamline workflows, reduce costs, and improve delivery timelines. Demonstrates a proactive approach in forecasting potential issues and implementing strategic solutions to maintain operational excellence. Skilled in negotiating and managing vendor contracts to ensure supply chain stability and cost-efficiency.
Thrives in high-pressure environments, delivering on-time results while maintaining a strong focus on safety and regulatory compliance. Committed to fostering a team-oriented culture that values continuous improvement, innovation, and meticulous attention to detail.
Overview
16
16
years of professional experience
Work History
Team Leader: Export Control, Shipping & Dispatch
Saab Grintek Defence (PTY) LTD
1 2016 - 12.2019
- Liaise with Procurement Department regarding all components compliances
- Complete the End User information as required by suppliers as per the relevant countries regulations
- Process end user undertakings (EUU)
- Process Export Control Classification Declaration (ECCD)
- Process foreign end user certificates (EUC)
- Apply for contracting permits from the Directorate of Conventional Arms Control
- Apply for amendments of contracting permits
- Liaise with Project Managers regarding the status of the contracting permits for the different projects
- Prepare EUC Specimen and forward it to the relevant Program Managers
- Checking of applications of import/export permits that are submitted to the Directorate of Conventional Arms Control
- Ensuring that all EUC’s are completed on time to eliminate any late deliveries for the projects
- Prepare report for Nedbank regarding all NEP forms that were completed
- Supervise and assist Import and Export Controllers
- Arrange import collections for the Procurement & Programs office
- Liaise with the import controller regarding the linking of permit applications of all Purchase Orders against the Contacting Permit to comply with the Armaments Development and Production Act
- Supervise and assist the Credit Controller
- Supervise and assist the Shipping Co-ordinators
- Supervise and assist the Dispatch Officer
- Attend weekly Pulse meetings to give the status on the different Projects to the Engineers and Project managers of the for all shipments, Contracting permits ,Import and Export Permits and End User Certificates
- Liaise with the dispatch officer regarding cargo that needs to be dispatched
- Ensure that all ATA carnets are returned to the South African Chamber of Commerce (SACCI)
- Update the Special Bond with Customs regarding all temporary imports after exportation
- Prepare letters of Acquittals to Customs regarding all temporary imports that have been exported
- Ensure that all EUC’s requested from the Purchasing Department are completed on time to ensure that all components are delivered on time for the different projects from all the Foreign Suppliers
- Liaise with the Dispatch officer and check that all the shipments packed correlate with the Export documents.
International Export Controller
Saab Grintek Defence (PTY) LTD
02.2015 - 12.2015
- Liaise with Procurement Department regarding all components compliances
- Complete End User information as required by suppliers as per relevant countries regulations
- Process end user undertakings (EUU)
- Process Export Control Classification Declaration (ECCD)
- Process foreign end user certificates (EUC)
- Apply for contracting permits and amendments from Directorate of Conventional Arms Control (DCAC)
- Liaise with Project Managers regarding status of contracting permits for different projects
- Prepare Foreign EUC Specimens and forward them to relevant Program Managers
- Assist with co-ordination and clearing of export and import shipments.
Shipping Co-ordinator
Saab Grintek Defence (PTY) LTD
06.2012 - 02.2015
- General Shipping Duties
- Co-ordinate and clear import and export shipments
- Arrange collection of permanent/temporary exports from overseas clients
- Liaise with agents/couriers regarding various customs & collections
- Liaise with Project Managers regarding shipments status
- Preparing transport purchase order
- Following up on packed containers with dispatch officer
- Send acquittals to customs.
Compliance Control and Shipping Administrator
Saab Avitronics
07.2009 - 05.2012
- Apply for import/export permits from Directorate of National Arms Control (DCAC)
- Apply for permit extensions
- Ensure that company complies with requirements of Section 4C (1) of Armaments Development and Production Act, 1968 (Act No.57 1968)
- Notify Program managers regarding Permits
- Prepare documents & End User Certificates for final authentication by Foreign Affairs
- Clear import/export shipments
- Providing Program managers with support and information regarding their shipments
- Verification and filling of all documents returned to assure compliance with South African Customs Authorities
- Ensure project deadlines and procedures are adhered to
- Preparing ATA carnets with South African Chamber of Commerce (SACCI)
- Key objectives
- Dealing with Letters of Credit
- To promptly complete commercial invoices on Process Assist
- To ascertain the delivery lead-times with conjunction with Procurement
- Responsible for logistical requirements of each export/import shipments
- Providing Program managers with regular updates on shipment status
- Providing Program managers with permit status
- Filling of all permit related documents
- Filling of all completed import/export Documents for VAT purposes.
Shipping Finance Administrator (Contract)
Saab Avitronics
02.2009 - 06.2009
- Verify charges on invoices
- Capture invoices onto Q-Muzik ERP
- Link requisitions to payments
- Draw open payables report on Q-net
- Preparation of creditors’ remittances
- Create reconciliation sheet for department
- Submit invoices to Finance department and handle related queries
- Carnet applications
- Couriers service requests.
Disbursement Manager
Blue Dot Housing
01.2007 - 08.2008
- Planning, organizing and management of the Department.
Supervisor Processing
Blue Dot Housing
01.2003 - 01.2006
- Processing of payments on the system
- Monitor team performance on a daily, weekly and monthly basis.
Processing Officer
Blue Dot Housing
01.2002 - 01.2003
- Collect schedules from the Collections department for processing.
Data Capturer
Blue Dot Properties
01.2000 - 01.2002
- Capturing customer data on the system.
Education
International Freight Management & Importers Admin
Unisa
Pretoria, South Africa 04.2001 -
Management Diploma in Hotel And Tourism
Mentor Business College
Pretoria, South Africa12.1999
Certificate in SAA Ticketing And Fares
Pretoria Technikon
Pretoria, South Africa 04.2001 -
High School Diploma -
Glen High School
Pretoria, South Africa 04.2001 -
Skills
Ability to work well under pressure
undefinedAccomplishments
- Obtained a certificate in air cargo security familiarization training
- Obtained a certificate in Commercial Terms
- Obtained a certificate in Advanced Export Essentials
- Obtained a certificate in Export Risk Management
- Obtained a certificate in Incoterms 2010
- Obtained a certificate in Jump Start Successful Leadership
References
- Mafori Finance, Malese Seloane, 0861623674, 076 846 8944 / 074 394 3214
- Saab Grintek Defence (PTY) LTD, Mirriam Sibeko, 012 674 3651, 071028 4892
- Saab Grintek Defence (PTY) LTD, Tshepo Seku, 012 671 4500, 0818906128
Timeline
International Export Controller
Saab Grintek Defence (PTY) LTD
02.2015 - 12.2015
Shipping Co-ordinator
Saab Grintek Defence (PTY) LTD
06.2012 - 02.2015
Compliance Control and Shipping Administrator
Saab Avitronics
07.2009 - 05.2012
Shipping Finance Administrator (Contract)
Saab Avitronics
02.2009 - 06.2009
Disbursement Manager
Blue Dot Housing
01.2007 - 08.2008
Supervisor Processing
Blue Dot Housing
01.2003 - 01.2006
Processing Officer
Blue Dot Housing
01.2002 - 01.2003
International Freight Management & Importers Admin
Unisa
04.2001 -
Certificate in SAA Ticketing And Fares
Pretoria Technikon
04.2001 -
High School Diploma -
Glen High School
04.2001 -
Data Capturer
Blue Dot Properties
01.2000 - 01.2002
Team Leader: Export Control, Shipping & Dispatch
Saab Grintek Defence (PTY) LTD
1 2016 - 12.2019
Management Diploma in Hotel And Tourism
Mentor Business College
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