Helen McGregor-Langley
Senior Sales Administrator
Summary
I am professional, hard-working, loyal and always strive to complete any tasks efficiently and timeously. I enjoy working in a team and get along well with my colleagues, no matter their designation.
Overview
38
38
years of professional experience
2
2
Languages
Work History
Office Manager/Administrator
INTEFAB
7 2021 - Current
- Quotations/Invoicing/ Pricing on Xero.
- Updating Stock Inventory.
- Office Maintenance.
- Scanning of all Invoices through to Bookkeeper.
- Sending and receiving of orders.
- Scanning of Innersole requests through to Dubai office.
- Deliveries when necessary.
- Opening and locking up of office and being available when MD is travelling.
- Ensuring that rent and electricity are updated when necessary on Urbion Smart System.
- Updating of nappi codes on Xero and pricelists.
Executive PA for Managing Executive: Northern Gauteng, Customer Liaison Officer – Large Enterprise Division, Fixed Order Management
Vodacom (Pty) Ltd
09.2006 - 04.2022
- Screening of Calls
- Diary Management
- Boardroom Bookings
- Compilation of Executive Report
- Tracking of VIP Complaints, Compilation of database
- Monthly stats and churn figures for CBU
- Minutes, Drawing of Reports on Actuate
- Drawing of Reports on Infoweb,
- Arranging of Functions
- Travel Bookings
- Supplier and Vendor Creation
- Creation, tracking and final closing of Purchase orders,
- Credit Card Reconciliations
- Petrol Card Claims
- Typing and compiling of correspondence
- Sales presentations, E-Mail, Presentations on Powerpoint
- First Aider Level 3, Evacuation Officer, Employee Well Being Representative, Health and Safety Representative
- Purchase Orders, Credit Card Recons
- Assisting Account Managers with Siebel Queries
- Remote collaboration and working using Teams
- Worked remotely efficiently during Covid lockdown period
- Moved to Fixed Order Management and Onboarding, Credit Vetting on Siebel for new VB account numbers, Creation of Service Requests on Siebel, Credit Note Requests, Billing Queries, Drawing of Opportunities/Leads off Siebel, Compiling weekly sales stats, Creation of Purchase Orders, Credit Card Recons, Following up on Projects, Sales Orders, Database Management, Assisting Onboarding Team with auditing Gifting file
- Management of all requests for Ampath, AVI, Libstar, Southern Sun and other ring-fenced accounts on Fixed side
- Fixed order Management from Service request creation on Siebel, submission to Technical Assistants for Order Creation, ensuring all necessary documentation is provided such as Desktop Feasibilities, Signed Quotation, Porting Forms, Checklists, Tracking of order until it is in open status and with Project Management Team
- Advising Account Managers of order status and following up of any queries.
Secretary
Tower Technologies (Pty) Ltd
11.2005 - 08.2006
- Typing and compiling of correspondence in Word
- Petty Cash
- Switchboard
- Dicta-typing
- Reconciling staff time-sheets and staff loans for salary run
- Compiling of presentations
- Typing of legal documentation
- Reconciling of Petty Cash Accounts for past 6 years due to change in financial year.
Personal Assistant to Managing Director
TŰV Rheinland Quality Services (Pty) Ltd
03.2005 - 08.2005
- Typing and compiling of correspondence in Word
- Payment and reconciliation of overseas transactions
- Monthly reports on Excel
- Casual Payroll in Pastel, Switchboard Relief
- Liaising with Nedfleet in purchasing of new vehicles, Control of Nedfleet petrol cards
- Reporting of all IT faults, Screening of calls, Travel arrangements both overseas and local
- Weekly backup of server
- Electronic Diary Management, Maintenance of Filing System, Control of Asset Register
- Liaising with Broker re both Medical Aid and Provident Fund, Maintenance of Personnel Files
- Monitoring of exchange rate on a daily basis
- Minutes of board/shareholder meetings
- Contract Agreements
- Generating Purchase orders in Lotus Notes and Pastel
- Arranging of Functions and Meetings, Banking and collection of post, Purchasing of office groceries, Printing of Telephone usage reports/programming of Switchboard system.
Secretary to Financial Manager and Human Resources Manager
N 1 City Hospital (Clinic Holdings/Netcare)
02.1995 - 09.1998
- Typing for Financial Manager
- Credit Control
- Human Resources Department
- Typing of Letters of Appointment/Increases
- Sending and Distribution of Faxes, Screening of Calls
- Compilation of spreadsheets and graphs
- Minutes of meetings and disciplinary hearings
- Petty cash, Ordering of uniforms, Photocopying, Filing, Travel Plans \
- Opening and sorting of Hospital Mail
- Banking, Writing of Sundry Cheques, Overnight Mail
- Head Office Queries, Occupancy Statistics
- Nursing Salaries Budget
- Doctors Revenue Graphs and Spreadsheets, Daily Revenue and Collections Statistics
- E-Mail, Pharmacy Accounts, Pharmacy Stock Taking.
Receptionist/Secretary
Bromor Foods (Pinepark and Sunrise Circle Cape Town)
06.1994 - 12.1994
- Switchboard – Teleboss System and Paging System
- Typing for Exports Manager
- Assisting Human Resources Department
- Mail, Faxing, Writing of Sundry Cheques, Overnight Mail.
Secretary
Bromor Foods (Pty) Ltd
06.1991 - 05.1994
- Typing of all correspondence both internal and external
- Compilation of spreadsheets and graphs for monthly Exco Pack
- Filing and updating of Capex Register
- Installation of new Optiplan Filing System
- Filing of all Personnel Records
- Pension/Provident Fund Queries, Housing Loan Queries, Medical Aid Queries
- Leave Records, Switchboard Relief
- All photocopying and faxing
- Insurance Claims for the Natal Region
- Control of Stationery Budget, Purchasing and distribution of Stationery, Collation of Budget Figures, Supervision of Tea Lady
- Conducting of Audits on a monthly basis
- Checking of all Pallet Slips.
Secretary to Regional Sales Manager, Secretary to Design Director
Van Dyck/Romatex Tufted Carpets
04.1988 - 02.1991
- Typing – both internal and external
- Screening of calls
- Switchboard Relief
- Co-ordination of contracts
- Typing of Product Development Specifications
- Typing of Price Lists, Photocopying
- Typing of Monthly Reports
- Overnight Mail, Faxing, Arranging of samples to be sent to other branches/SABS,
- Travel Arrangements
- Arranging of functions and meetings.
Receptionist
James Ralph (Pty) Ltd
11.1986 - 03.1988
- Typing, Filing, Invoicing, Answering Telephones, Reception, Overnight Mail, Photocopying, Petty Cash, General Office Administration.
Education
High School Diploma -
University of Cape Town (1985), Oriel Girls High School
04.2001 -
Legal Secretarial Diploma - Secretarial Studies And Office Administration
Technikon Natal
Durban, South Africa 04.2001 -
Skills
Task Prioritization
Adaptability and Flexibility
Written Communication
Excellent multi-tasking ability
Clerical Support
Excellent Communication
Documentation and control
Document Management
Teamwork and Collaboration
Billing
Clerical Support
Own Transport
Yes
Personal Information
- ID Number: 661107 0523 087
- Place of Birth: Kitwe, Zambia
- Number of Children: One
- Health Status: Excellent
- Date of Birth: 11/07/66
- Gender: Female
- Nationality: South African
- Driving License: Yes, Code 08
- Marital Status: Widow
Additional Information
REFERENCES:
1. Keith Ranjith - Executive Head at Vodacom
Contact Number: 082 447 5599
2. Francois Coetsee - Former Executive Head at Vodacom
Contact Number: 082 990 0155
3. Peet Kilian - Former Sales Manager at Vodacom
Contact Number: 082 444 442
Timeline
Executive PA for Managing Executive: Northern Gauteng, Customer Liaison Officer – Large Enterprise Division, Fixed Order Management
Vodacom (Pty) Ltd
09.2006 - 04.2022
Secretary
Tower Technologies (Pty) Ltd
11.2005 - 08.2006
Personal Assistant to Managing Director
TŰV Rheinland Quality Services (Pty) Ltd
03.2005 - 08.2005
High School Diploma -
University of Cape Town (1985), Oriel Girls High School
04.2001 -
Legal Secretarial Diploma - Secretarial Studies And Office Administration
Technikon Natal
04.2001 -
Secretary to Financial Manager and Human Resources Manager
N 1 City Hospital (Clinic Holdings/Netcare)
02.1995 - 09.1998
Receptionist/Secretary
Bromor Foods (Pinepark and Sunrise Circle Cape Town)
06.1994 - 12.1994
Secretary
Bromor Foods (Pty) Ltd
06.1991 - 05.1994
Secretary to Regional Sales Manager, Secretary to Design Director
Van Dyck/Romatex Tufted Carpets
04.1988 - 02.1991
Receptionist
James Ralph (Pty) Ltd
11.1986 - 03.1988
Office Manager/Administrator
INTEFAB
7 2021 - Current