Ayanda Mahlakoana
Harare
Summary
Talented Legislative leader versed in reviewing budgets, program operations and established policies to ferret out inefficiencies and strengthen government structures. Identifies and secures funding for vital improvement projects. Demonstrated success in maintaining strong constituent relations.
Overview
13
13
years of professional experience
Work History
Office Administrative Assistant
IGrow Construction and Cleaning
South Africa
03.2023 - Current
- Enhanced office efficiency by streamlining filing systems and organizing documents.
- Facilitated communication between departments for improved collaboration and project success.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Improved communication between executives and departments with the creation and distribution of accurate meeting minutes and action items.
- Assisted in the development of presentations for board meetings, conferences, and other events by creating visually appealing PowerPoint slides that effectively conveyed key messages.
- Facilitated smooth transitions during periods of organizational change by providing administrative support during executive onboarding processes.
- Served as a trusted advisor to executives by providing insightful input on various topics, including company policy updates or potential process improvements.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Implemented new office procedures to improve workflow efficiency while reducing administrative errors.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Created detailed reports summarizing critical data points such as budgets or performance metrics for easy review by upper management.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Church Secretary
Divine Springs International Church
South Africa
09.2016 - 04.2023
- Enhanced congregation communication by managing and distributing church newsletters, bulletins, and announcements.
- Supported efficient church operations with accurate record-keeping of membership information, baptisms, weddings, and funerals.
- Streamlined office procedures by organizing and maintaining an up-to-date filing system for important documents.
- Assisted in planning and coordinating special events, ensuring smooth execution and positive experiences for attendees.
- Managed the church calendar effectively to accommodate various ministries'' activities without conflicts or overlaps.
- Collaborated with pastoral staff to develop meaningful worship programs that enriched congregational spiritual growth.
- Served as a liaison between the pastor, ministry leaders, volunteers, and parishioners to foster open communication channels within the church community.
- Handled church correspondence, member database and building scheduling.
- Facilitated efficient meetings by preparing and distributing meeting agendas to board members, ministry leaders, and other relevant parties in advance.
- Directed administrative and secretarial support for pastors, program directors and volunteers at church.
- Volunteered to help with special projects of varying degrees of complexity.
- Published, printed and mailed informative, prayerful newsletters to church members and leadership team.
- Maintained church calendar by collecting information about upcoming events and reserving appropriate spaces for regular meetings and special activities.
- Strengthened community outreach through timely updates on the church website and social media platforms.
- Ensured seamless worship services by preparing weekly bulletins that included hymns, readings, prayers, and announcements.
Guest Service Manager
B&B
South Africa
02.2012 - 05.2015
- Enhanced office efficiency by organizing and maintaining filing systems, managing correspondence, and scheduling appointments.
- Supported executive decision-making by preparing agendas, taking minutes during meetings, and distributing relevant information.
- Safeguarded sensitive information by implementing strict confidentiality protocols in the handling of documents and communications.
- Facilitated interdepartmental collaboration by establishing effective lines of communication between team members and leaders.
- Contributed to a positive work environment by demonstrating professional etiquette in all interactions with colleagues and clients alike.
- Expedited travel arrangements for executives by coordinating flights, accommodations, transportation services, and itineraries as needed.
- Mastered multi-tasking abilities by effectively prioritizing and managing concurrent projects to ensure timely completion of all assigned tasks.
- Ensured a professional image for the Minister by proofreading documents for accuracy, consistency, and adherence to company standards.
- Facilitated seamless collaboration between the Minister and other executives through efficient liaison work in setting up meetings and conference calls.
- Reduced time spent on administrative tasks by creating detailed reports on budgetary matters, project progress, and employee performance evaluations for the Minister review.
- Strengthened inter-departmental relationships with regular updates on key initiatives from the Minister's office to department heads or team managers.
- Demonstrated adaptability during periods of organizational change with seamless support for new priorities or initiatives assigned to the Minister.
- Handled confidential information in professional manner.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Collated and distributed agendas and minutes for all executive meetings.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors and other members of parliament.
- Wrote reports, executive summaries and newsletters.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Education
Diploma in Executive Secretarial - Business Development And Management
CCOSA College
South Africa 11.2015
Property Management
Havetc
South Africa 10.2013
Skills
- Verbal Communication
- Schedule Management
- Document Preparation
- Scheduling appointments
- Schedule and calendar management
Languages
English
Shona
Timeline
Office Administrative Assistant
IGrow Construction and Cleaning
03.2023 - Current
Church Secretary
Divine Springs International Church
09.2016 - 04.2023
Guest Service Manager
B&B
02.2012 - 05.2015
Diploma in Executive Secretarial - Business Development And Management
CCOSA College
Property Management
Havetc