HAYLEY HANSEN
Bookkeeping And/or Personal Assistant
MOOI RIVER,KWAZULU-NATAL
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities that exceed the duties of a bookkeeper. Hardworking (not scared of work) and passionate about Accounting. I I enjoy challenges and am eager to secure a Virtual bookkeeping And/Or a Personal Assistant position. I am available through the day and night.
Overview
20
20
years of professional experience
Work History
Virtual Bookkeeper And/or Personal Assistant
Self Employed - Bookkeeping Solutions Remote Services
Mooi River
05.2023 - Current
- Day to Day Management of theCompany's Accounts.
- Maintain Up To Date Records, producing monthly management reports via a software accounting program.
- Accounts up to trial Balance.
- Keep Business Aligned With The Laws – Follow SARS, UIF and The Compensation Commissioner for Changes that Could Affect your Company Positively or Negatively, And Making It Work In The Company's Favor.
- Advise you in advance of due dates for Tax/Vat Submissions, for cashflow purposes.
- Capture Tax Invoices and Send Out Statements - Manage Your Accounts Receivable.
- Capture Accounts Payable and Make Payments as Per Your Authorization.
- Process Payroll - Legislative Requirements As Well As Monthly/Biannually and Annually Declarations to SARS via Efiling and Processing The Payments.
- Keep control of staff leave, sick leave and any other admin that affects their monthly salaries.
- Preparing a budget and doing a Cash flow forecast.
- Controlling of Inventory
- VAT – Returns And Payments via Efiling .
- Working Close With Your Bank Manager and Accountant for any reports and requirements – taking the stress away from Management.
- Reporting Changes and Requesting Authorization From Management At All Times Before Making Decisions On Their Behalf.
- Preparing the Books In Such A Way That The Accountant Would Not Have To Do Much – Thereby Reducing The Costs Of The Accountant.
- Discretion and Trust When It Comes To Handling Your Business Emails, Bank Accounts and Any Websites/Programs I would Need To Have Access too.
- Any Other Duties That Might Be Needed By Management Even If Not In The Bookkeeping/ Personal Assistant Job Description.
Accounting Bookkeeper
Choice Carriers
Mooi River
07.2016 - 04.2023
- Worked close with the Accountant to prepare financial documents and reports, year-end analysis, budgets, financial records, and financial statements.
- Provided comprehensive accounting support to the company by managing functions like payroll, accounts payable, accounts receivable and business expense processing, on Sage Business Cloud accounting program, daily.
- Reduced financial discrepancies through transaction monitoring and management and proposed courses of action to minimize losses.
- Completed VAT and PAYROLL electronically via SARS Efiling in compliance with legal regulations.
- Updated member's in advance of due dates for payment's of VAT and taxes, for the company and for them individually, for cashflow forecasting.
- Analyzed financial data to assist in budget creation and forecasting, by preparing the cash flow analysis.
- Any other duties including updating of assets register, personal assets and liabilities of the members.
- Completed applications for purchases of assets, credits and any other documents that needed completing.
Bookkeeping and Personal Assistant
Spring Valley Farm
Mooi River
07.2009 - 06.2016
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Established Pastel Partner accounting system to reflect accurate financial records.
- Completed payroll for employees using the VIP Payroll system and maintained detailed records of procedures.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Completed tax forms in compliance with legal regulations.
- Reduced financial discrepancies through transaction monitoring and management.
- Used knowledge of local laws to comply with reporting requirements.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Created financial dashboards to provide insights into key performance indicators.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Reviewed historical records, current operational data and forecasting information for the Bank Manager for yearly Over Draft Facility updates.
- Invoicing clients for boarding fees, vet expenses and foaling fees etc.
Bookkeeper and Personal Assistant
Anthony Banister World Wide Photographist
ROSETTA
10.2006 - 05.2009
- Completed payroll for employees and maintained detailed records of procedures.
- Maintained and processed invoices, deposits, and money logs.
- Calculations of different multi-currency income and expenses.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Reported financial data and updated financial records in the Pastel Partner Accounting program.
- Used knowledge of local laws to comply with reporting requirements.
- Completed tax forms in compliance with legal regulations.
- Identified accounting errors when cross-referencing documents and database information.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Management of staff and all other duties requested by Mr Banister while he was photographing in foreign countries over long periods of time.
Education
Diploma - Accounting Technology And Bookkeeping
VARSITY COLLEGE
Pietermaritzburg 01.2003 - 06.2023
Diploma - Financial Accounting
VARSITY COLLEGE
Pietermaritzburg 06.2003 - 12.2023
CERTIFICATE - GENERAL MANAGEMENT
SOUTH AFRICAN COLLEGE OF BUSINESS
ONLINE 04.2001 -
CERTIFICATE - SOUTH AFRICAN TAXATION
SOUTH AFRICAN COLLEGE OF BUSINESS
ONLINE 04.2001 -
Skills
Professional And Well Trained - 20 Years Experience In The Field Of Accounting
Computer Literate And Embrace New Technology
Organized And Dedicated With Superior Attention to Detail
Very Good Communication Skills And Taking Instructions From Management
Trust Worthy, Reliable And Punctual
Discretion With Finances Of The Company
Keep Abreast of Developments Within Accounting And Legislation Through Websites and Publications
Personal security
Personal accountability
Virtualization technologies
Personality profiling instruments
Excellent interpersonal abilities
Personalization expertise
Personal discipline
Virtual Box
Personal tool set
Interpersonal Communication
Written and interpersonal communication
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Price is what you pay. Value is what you get.
Warren Buffett
Timeline
Virtual Bookkeeper And/or Personal Assistant
Self Employed - Bookkeeping Solutions Remote Services
05.2023 - Current
Accounting Bookkeeper
Choice Carriers
07.2016 - 04.2023
Bookkeeping and Personal Assistant
Spring Valley Farm
07.2009 - 06.2016
Bookkeeper and Personal Assistant
Anthony Banister World Wide Photographist
10.2006 - 05.2009
Diploma - Financial Accounting
VARSITY COLLEGE
06.2003 - 12.2023
Diploma - Accounting Technology And Bookkeeping
VARSITY COLLEGE
01.2003 - 06.2023
CERTIFICATE - GENERAL MANAGEMENT
SOUTH AFRICAN COLLEGE OF BUSINESS
04.2001 -
CERTIFICATE - SOUTH AFRICAN TAXATION
SOUTH AFRICAN COLLEGE OF BUSINESS
04.2001 -