Gwendoline Thabane

• Safety/Risk Reduction of audit finding risk in HR Compliance.
• Manage recruitment files.
• Prepare interview packs for all vacancies/roles.
• Accurate interview pack.
• Book interview venues & refreshments on time.
• Candidate’s point of contact.
• Calculate interview scores after interviews.
• Assist new employees with induction, access cards, parking, meals, safety induction and offer administrative support for new engagements.
• Visitors parking for employees.
• Submit online psychometric assessment requests for potential candidates.
• Assist with employee movement administration (recruitment, promotions, transfers, terminations). Prepare packs and send to GSS timeous and accurately.
• Administer Long Service Awards each month with GSS.
• Retirement Notifications.
• Submit claims to Old Mutual via Old Mutual Superfund e-claims for payments or transfer to Funds company of employee’s choice.
• Administer study assistance applications.
• Submit approved applications for payments and follow up on remittance advise.
• Manage LMS System.
• Accurate and timeous submission of all Invoices.
• Accurate and timeous submission of Purchase Orders and follow up to ensure timeous processing.
• Submit invoices with Purchase Orders & GRV numbers for payments. Submit accurate and timeous Purchase Orders and GRV numbers for payment and follow up to ensure timeous turn around.
• Maintain employee files and personnel records storage.
• Updated HR database with new employee information, changes in benefits, and other details.
• Communication with staff and employees & clients. Ensure communication with all employees and internal and external stakeholders are professional and timeous and good customer relations are managed.
• Prepared new hire letters, employee contracts, and corporate policies.
• Ensured accurate record-keeping by conducting regular audits of personnel files and HR databases.
• Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
• Maintained up-to-date knowledge of HR best practices, applying this expertise when advising managers on employee matters.
• Oversaw hiring, staffing, and labor law compliance.
• Served as a knowledgeable resource for all staff members regarding company policies, procedures, benefits, and other HR-related matters.
• Conducted thorough recruitment processes to attract top talent in the industry.
• Enhanced employee retention by developing and implementing comprehensive onboarding programs.
• Assisted employees with benefits enrollment, ensuring accuracy of information and timely processing of forms.
• Created an inclusive work culture by promoting diversity and inclusion initiatives.
• Coordinated employee events and recognition programs to promote a positive work culture and strengthen team relationships.
• Improved recruitment processes by streamlining candidate screening and interview scheduling.
• Supported leadership development through targeted training programs, preparing employees for management roles.

Compile reports (excel) and assist with ad hoc administration.

Compiling and managing work orders.

Data capturing

Placing orders and follow up on delivery and payment.

Compliance with management decisions, legal requirements, and company standards/policies

Compile and manage capital applications and manage capital order placements and reports.

• Increased customer satisfaction through prompt responses to inquiries and effective problem resolution.
• Assisted in budget preparation activities such as data collection analysis ultimately supporting financial planning efforts.
• Maintained accurate financial records with diligent bookkeeping and timely invoice processing.
• Streamlined reporting processes within the department leading to more efficient use of time and resources.
• Set up meetings and organized supporting materials.
• Worked with upper management to complete complex projects on tight budgets within specific timelines.
• Contributed to cost-saving efforts by monitoring inventory levels and placing orders for necessary supplies in a timely manner.
• Developed strong relationships with vendors to negotiate favorable terms for contracts and purchases.
• Placed supply orders and restocked office items.
• Applied advanced abilities on COUPA to produce high-quality order processing
• Provided administrative support for senior leadership during critical decision-making processes or high-profile projectsevents.
• Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
• Monitored and tracked budgets and expenses.
• Supported staff on special assignments and ad hoc projects.
• Input data into spreadsheets and databases.

• Assist the Planner to schedule weekly maintenance orders each Thursday and submit to Planner/Foreman.
• Print/send out Master schedule and distribute to Engineer and Supervisors.
• Print and issue the work orders relative to the master schedule.
• Prepare and issue Daily Reports as requested by Supervisor/s or PMO.
• Print weekly maintenance schedule each Thursday and submit, with list of PM01 orders, to the relevant line Supervisor/s for job l.
• Engineering the maintenance personnel with the following week's scheduled maintenance and backlog PM01 orders.
• Determine job priorities and balance available resources in liaison with line Supervisor.
• Create and print Master schedule and distribute to Engineer Engineer and Supervisors.
• Print and issue the work orders relative to the master schedule.
• Ensure quality and accuracy of Checklists and follow on tasks of deviations found on the checklists, that were created by the PMC.
• Ensure quality and accuracy of Checklists and PM reports drafted by the PMC.
• Generate PM01, PM02, PM04, PM05 and PM06 orders as required, print and distribute.
• Re-schedule PM orders that cannot be executed due to breakdowns, etc.
• Ensure that work orders are returned on time.
• Ensure all orders are collected from maintenance Supervisor/s and report all overdue returns to Engineer Planner.
• Ensure that all feedback fields on work orders have been filled in correctly and work orders have been signed off by the maintenance person and the Supervisor.
• Ensure the credibility and quality of all feedback on PM orders.
• Discuss discrepancies with Supervisor and maintenance personnel and make corrections.
• Capture all feedback accurately from PM01, PM02, PM03, PM04, PM05 and PM06 orders onto the SAP system (order confirmation).
• Generate sub-orders for over inspections and failure analysis when required.
• Monitor and report on number of outstanding work orders, missed services, legal compliance, artisan utilization and status of critical equipment sent off-site for repair to the Supervisor and the PMO on a weekly basis.
• Prepare PM reports as requested by Supervisor/s or PMO.
• Ensure accuracy and quality of all reports.
• Track all equipment sent for repair from the relevant Operational Area to other Operational Areas, OEMs or other vendors and follow up on progress/delivery.
• Raise reservations and requisitions for Engineering.
• Follow up on delivery of materials.
• Monitor system effectiveness and report all problem areas to PMO.
• Assist Supervisors with SAP PM related problems or ask PMO for assistance.
• Participate in the development of RCM based task lists for all maintenance significant equipment.
• Participate in RCM exercises for new equipment before commissioning.
• Participate in cross functional engineering and production teams to minimize reactive maintenance e.g. RCA exercises, Capacity Planning etc.
• Support programs to minimize unplanned downtime on key equipment.
• Notify PMO of any equipment movement or new installation at Engineer.
• Assist in addressing all key elements of asset care strategy.
• Support cross functional teams to address cleaning, lubrication and first line maintenance functions.
• Participate in failure analysis techniques for cross functional teams.
• Report recurring failures to PMO.
• Support preventive actions to ensure cost effective maintenance programs.
• Make formalized recommendations to PMO.
• Assist in ensuring that all work is controlled by works orders and information loops are closed.
• Administer KPI reports.
• Report any critical equipment or spare used or sent for repair to PMO so that the Engineer critical equipment and spares register can be updated.
• Prepare weekend labour documentation and ensure works orders are submitted and returned for the specified activities.

• Conduct administration of exploration budget (orders, invoices and payments).
• Accurately complete work Financial Accounting in basic accounting functions.
• Prepare reports and typing to prescribed requirements.
• Ensure high standard of housekeeping.
• Ensure safe filing of departmental information.
• Accurately complete role administration requirements.
• Effective two way communications with team and clients.
• Generating ideas to improvement administrative procedures.
• Liaison with managers and departments clients.
• Set up effective processes for document management and prioritization, including e-mails.
• Support Manager in basic accounting functions, such as Stationary Control, Department Budget Control, etc.
• Support the setting up of conferences, workshops, visits, etc. for team.
• Liaison with clients for customer service enquiries.
• Minute taking at appropriate meetings and the appropriate recording of decision.
• Reason for leaving: Retrenchment

• Perform general office administrative duties.
• Effectively manage the Attendance registers and submitting the relevant documentation.
• Support the Road Travel Policy process by keeping the department file CONCUR Travel management and follow the correct procedures when using the system.
• Liaise with AMEX, including organizing foreign currency, hotel accommodation, visa requirements, travel, transfers, chauffeurs where relevant and closing off Foreign Trip expenses on CONCUR after obtaining the correct allocations / cost codes.
• Support with the coordination of events and functions, including informal departmental meetings / functions.
• Support with various finance related matters as and when required.
• Assist with duties such as SAP invoice processing.
• Support with the processing of Credit card and Out of Pocket expenses and Supplying all records for report purposes.
• Reason for leaving: Retrenchment

• Allocate & record equipment downtime.
• Record production & operational statistics.
• Create and close work orders.
• Schedule and run equipment maintenance.
• Compile & analyse engineering reports.
• Produce graphs and presentations.
• File legal and statutory documents.
• Ensure compliance with Anglo American Maintenance Policies.
• Reason for leaving: Permanent offer

• Extensive diary management including organisation & administration of meetings.
• Setting up internal and external meetings, events, conference calls, conferences etc.
• Handle all correspondence and communication including mail, faxes, letters, memorandums and responding to routine mail, handling telephone and customer enquiries related to the Chief Financial Officer.
• Manager/control the CFO’s task items for the team to ensure timely adherence to deadlines.
• Typing of all correspondence for Finance Head of Department and maintain confidentiality of all correspondence and communication for the Chief Financial Officer.
• Produce and proofread correspondence, documents, packs and presentations.
• Administrative responsibilities including filing, maintenance of records, expenses, time sheets, faxing, photocopying for the Finance Department.
• Following up on all outstanding and pending requests for other units.
• Provide support to the Chief Financial Officer in the co-ordination of the departmental activities by ensuring that the Head of Department meets his/her objectives and serves internal and external customers in an efficient and timely manner. This includes ensuring, on a day-to-day basis matters that requires follow-up are acted on by the CFO.
• Maintaining confidential correspondence and reports for Finance Department.
• Assisting the Finance Department with agent requirements needed by various stakeholders.

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport, and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling, and preparing reports, presentations, and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers, and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support manager.
• Completing corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
• Reason for leaving: Contract ended

• Maintenance Of SAP/R3 Repairable System.
• Preparation of Waybills & Other Documentation For Shipments.
• Receipt Administration & Record Keeping.
• Ensure Proper Document Control for All Administrative Areas.
• Track & Monitor Item Movements (Internal & External).
• Compile Daily, Weekly & Monthly Reports on Rotables.
• Collect Rotables & Repairable Items from Operational Areas.
• Loading of Repairable & Rotables At the Warehouse.
• Offloading of Incoming Repairable & Rotables.
• Movement of Rotables & Repairable on Site.
• Conduct Inspections on Items Received from External Partners.
• Liaise on Collection & Movement of Rotables & Repairs with External Vendors & Suppliers.
• Reason for leaving: Relocation

• Evaluation of documentation in terms of legal requirements.
• Data capturing on SAP – PM and MM and proactive gathering of outstanding feedback.
• Assist planner and senior planner in collecting data for financial reports.
• Filing of documentation, handling of internal and external customer’s queries.
• Application of work standards, policies, procedures and planned maintenance system Breakdown investigations and report findings.
• Print reports and forms, sort and distribute according to requirements.
• Assist planner and senior planner when required.
• Reason for leaving: Internal restructuring – moved to Rotables department

• Allocate & record equipment downtime.
• Record production & operational statistics.
• Create and close work orders.
• Schedule and run equipment maintenance.
• Compile & analyse engineering reports.
• Produce graphs and presentations.
• File legal and statutory documents.
• Ensure compliance with Anglo American Maintenance Policies.
• Reason for leaving: Relocation

• To support the Department of SPORTS to implement the School Sport Program.
• Support Sport Official in enhancing the participation of Schools and learners in the Area, Cluster and District School Sport Program.
• Provide administrative and logistical support during district, regional and provincial Games.
• Facilitate and record all information including statistics with regards to program implementation.
• Assist the Sport Official in coordinating capacity building programs in the district.
• Submit monthly reports to Sport Official.
• Liaison between sport students & management.
• Reason for leaving: Contract ended