GRACE COLLEEN BRUINTJIES
Stellenbosch
Summary
Accomplished administrative and finance/procurement management career reflects 28 years’ experience in administrative, logistics and finance in various organizations. Effective communicator with good interpersonal skills, work well with individuals at all levels. Recognized as resource person and team player a skill that is necessary for organizational cohesiveness. Impressive record of streamlining logistics and totally committed and spontaneous individual. From my experience and education, I have acquired persuasive techniques that are needed to influence people and community that I work in. I have also worked with the following funders: NIH (National Institute of Health); NUFU (Norwegian Programme for Development Research and Education); DFG (German Research Foundation); EGPAF (Elizabeth Glazer Paediatric Aids Foundation), MRC (South African Medical Research Council) Thrasher Research Fund; TBTC (Tuberculosis Trials Consortium); NRF (National Research Foundation); SATBAT (South African Tuberculosis Aids Training). Qualitative Researcher Project Co-ordination Community Development Practitioner Youth and Women Empowerment
Overview
24
24
years of professional experience
47
47
years of post-secondary education
Work History
Administrative Officer
Office of the Ombudsman - University of Stellenbosch
01.2019 - Current
- Providing secretarial support to the Ombudsman relating to administration, projects and all related support; Maintaining the highest level of confidentiality relating to the identity and contents of all contact with the Office of the Ombud; Diary Management, administering and scheduling activities of the Ombudsman, co-ordination follow-up actions arising from meetings, visits and consultations; general management and financial administration, travel arrangements, planning and arranging functions and other official events; Update of the website of Ombudsman; Supporting the Office of the Ombud in building positive image towards clients; internal and external liaising with stakeholders; liaising with the administrative staff within responsibility centre of the Rector; assisting with other human resource management administration.
Administrative Officer (Finance)
Department of Medicine Stellenbosch University
04.2012 - Current
- Financial administration, budgeting, controlling of the incomes and expenditures of various cost centers and the management of journal requests; Day to Day, Management of study/project finances, Ad Hoc payments (e.g., salaries of part-time workers), Handling all procurement for the department and research projects including laboratory expenses; Processing of all requisitions on the U.S
- Central system; Minute taking - Management Committee Meeting; Asset Management; Travel and accommodation arrangements including conference registrations; Invoicing of income - Compiling financial reports for departmental cost centres on a continuous basis.; Assist with bi-annual departmental conference event co-ordination and financial reporting.
Co-researcher
Collaborative Engaged Teaching and Learning (CETL) SU
8 2017 - 1 2019
Acting Personal Assistant
Vice Rector: Social Impact, Transformation and Personnel
10.2018 - 01.2019
- Operational and administrative management of the Office of the Vice-Rector: Social Impact, Transformation and Personnel (SITP); Providing administrative and personal assistant support to the Vice-Rector: SITP; Alerting the Vice-Rector: SITP and the management team of the Responsibility Centre with the regards to important activities/ meetings/dates relating to the office; coordinating follow-up actions arising from meetings, Independently handling routine enquiries addressed to the office of the Vice-Rector
- Liaising with national and international universities and contacts; Liaising, organizing and coordinating functions and events related to this portfolio; Local and International travel arrangements for the Vice Rector SITP; Assisting with Vice Rector to optimally utilise information communication technology and establishing and maintaining accurate databases; Effectively maintaining confidential information relating to high profile matters that reach the office of the Vice-Rector: SITP; Monitoring and controlling expenditure of specific cost centres and processing payments in consultation with the Finances Division, Support planning and preparing strategic and project plans; Managing and administering the reporting function of the Vice-Rector and the divisions in the Responsibility Centre.
Administrative Officer (Finance)/Programme Co-ordinator
University of Stellenbosch
- 07.2018
- Finance administration, budgeting, controlling of incomes and expenditures of various cost centres and journal transactions, processing of invoices and foreign payments, Ad Hoc payments (e.g
- Salaries of part-time workers), Asset Management for the Division of Social Impact and Maties Community Services Ad Hoc payments (e.g
- Salaries of part-time workers), Travel and accommodation arrangements including conference registrations; Compiling financial reports for departmental cost centres on a continuous basis; Monitoring of finances of MCS on a quarterly basis and reporting to Head of MCS Administrative support for audit process and funding proposal; Facility Management: Old Luckhoff Building, supervising cleaning and maintenance reporting, booking of venues within the Old Luckhoff Building, and annual parking renewals; Programme co-ordination for matric programme, matric exams; Liaise with internal and external stakeholders; Administrative support for the matric programme (registration, student liaison, handling of queries); Minute taking at Board Meetings, Trust Meetings and Tennant’s forum.
Financial and Administrative Officer
Desmond Tutu TB Centre, Stellenbosch University
10.2007 - 03.2012
- Day to Day, Management of study/project finances, Procurement of equipment and medical supplies; Store Management; Disbursement of patient enablers (transport fees) Participate in weekly study financial meeting with Grants Management and liaise with Grants Management Divisions within the University; Liaises closely with the PI, co-PI and study co-ordinator to ensure efficient and timely financial implementation; coordination of events and meetings (include minute taking); Arrange and co-ordinate national and international travel; Management of Leave (Staff); Report and manage office maintenance of various field sites; Asset Management – various projects.
Financial Officer Administration and Financial Management
Stigting vir Bemagtiging deur Afrikaans (SBA-NGO)/Foundation for Empowerment through Afrikaans affiliation of Media 24
02.2006 - 01.2007
- Secretarial support to the CEO of the organisation; Dairy management and arranging appointments; Travel – National and International; Minute taking at Board Meetings and personnel meetings; Organize internal functions and special functions; Manage personnel files and leave; Payments of all creditors and expenses; Financial reporting; Co-ordinating Monthly reports of all staff members and facilitators; General Office Administration - Assist with literacy projects and programmes for Primary and High Schools in WCED
Forensic Clerk
Audit & Forensic Services Department, Santam Ltd
02.2004 - 10.2005
- Managing the Fraud Line; Filtering new irregularity reports; Monthly stats – Forensic Services; Quarterly Audit Committee – Stats; Maintain and act as administrator in respect of the fraud database; Maintain Fraud Recoupment account and monitor recoveries; gathering and evaluating information in respect of suspected fraud/irregularities.
Administrative Assistant
Audit & Forensic Services Department Santam Limited
08.2002 - 02.2004
- General office duties, Budget and expense payments; Travel arrangements, taking of minutes; Compile and collate Audit and Risk Committee documents for quarterly meetings; Compile input/timesheets on MS projects; Departmental planning: Secretary to Head of Audit and Forensic Services (with 4 managers and 14 team members; Dairy management – Head of Audit and Forensic Services; Liaise with executive level clients (in-and external); Manage Staff files and departmental leave; Arrange functions (i.e
- Team building sessions, staff training); Managing the fraud line; Updating Fraud Case Register and Fraud Database; Monthly stats – Audit and Forensic Services; Reconciliation of Recoveries – Forensic Services
Secretary/Administrative Assistant
Complex Claims Unit, Santam Limited
12.2000 - 07.2002
- General office duties; Budget and expense payments; Travel arrangements; Typing of correspondence; Procurement of stationery and supplies; Claims administration and payments; Dairy Management
Education
Advanced MSc Evaluation Development and Management -
University of Antwerp
Masters in development studies - undefined
University of the Western Cape
Bachelors (Honours) Development Studies - undefined
University of the Western Cape
Bachelors of Technology in Forensic Investigation - undefined
University of South Africa
National Diploma Office Management & Technology - undefined
Peninsula Technikon
undefined
Skills
Have good numerical skills, analytical skills and interview skills
Timeline
Administrative Officer
Office of the Ombudsman - University of Stellenbosch
01.2019 - Current
Acting Personal Assistant
Vice Rector: Social Impact, Transformation and Personnel
10.2018 - 01.2019
Administrative Officer (Finance)
Department of Medicine Stellenbosch University
04.2012 - Current
Financial and Administrative Officer
Desmond Tutu TB Centre, Stellenbosch University
10.2007 - 03.2012
Financial Officer Administration and Financial Management
Stigting vir Bemagtiging deur Afrikaans (SBA-NGO)/Foundation for Empowerment through Afrikaans affiliation of Media 24
02.2006 - 01.2007
Forensic Clerk
Audit & Forensic Services Department, Santam Ltd
02.2004 - 10.2005
Administrative Assistant
Audit & Forensic Services Department Santam Limited
08.2002 - 02.2004
Secretary/Administrative Assistant
Complex Claims Unit, Santam Limited
12.2000 - 07.2002
Co-researcher
Collaborative Engaged Teaching and Learning (CETL) SU
8 2017 - 1 2019
Administrative Officer (Finance)/Programme Co-ordinator
University of Stellenbosch
- 07.2018
Advanced MSc Evaluation Development and Management -
University of Antwerp
Masters in development studies - undefined
University of the Western Cape
Bachelors (Honours) Development Studies - undefined
University of the Western Cape
Bachelors of Technology in Forensic Investigation - undefined
University of South Africa
National Diploma Office Management & Technology - undefined
Peninsula Technikon
Othercoursesandworkshops
- December 2022 – Accounting Technician South Africa – Level 4 Jamavlo Consulting
- March 2021 – Advanced Finance for Non-Financial Managers Programme
- December 2020 – Accounting Technician South Africa – Level 3
- February 2022 – Finance for Non-Financial Managers Programme
- May 2013 - Positive Leadership, Positive Change: Building Leadership in Transformation, Gender and Disability & HIV
- August – November 2011, Qualitative Research in Public Health, University of Stellenbosch, Research on Health and Society, part of the Division of Community Health
- June – July 2011, 1st NRF Winter Research School – Attended 3 weeks Research. School that included modules: Essential Professional Practice, Project Management, Intellectual Property Management, Ethics in Science, Grant Writing, Social Responsibility
- February 2007, Certificate in Project Management, University of Stellenbosch, Business School
- 2005, Business Intelligence (Santam – in house computer training)
- 2005, Pro-Audit Software Training (Santam – in house computer training)
- June 2005, Basic Statement Analysis and Advanced Statement Analysis
- March 2005, Interviewing and Interrogation Techniques
- June 2004, Forensic Investigation of Crime and Civil Matters
- December 2004, Forensic Examination of Questioned Documents with emphasis on the Identification of fraudulent techniques and the individualization of handwriting.
- 1999, Customer Care & Tele-Excellence – Langeberg Foods
- January 1992, Academy of Learning, Diploma-Bookkeeping to Trail Balance
Leadershiproles
- Captain of Table Tennis Team, Trophy for best player of the year – 1986
- Vice Chairlady -Faculty Council Peninsula Technikon
Personal Information
Date of Birth: 12/12/67
Volunteer Experience
- NPO Edu-Focus Projects, Chairperson of the Board, To empower and motivate teachers, working in previously disadvantaged public schools in South Africa by enhancing their holistic wellbeing through training, development and mentoring., 2022, 2023
- Online Radio Presenter, Christian Radio Station Radio-awakening, 2020, 2023
- NPO Youth at the Centre of our Community (YACC), CEO Founder, To ensure food security for a sustainable future. Provide access to nutritional foods. Promote food security by encouraging members of the community to grow vegetable gardens which form part of the UN’s Sustainable Development Goal 2 – Zero Hunger, 2011, 2023
- Community Building Tygersig Uitsig, Co-facilitation of community building conversations, with parents and community members in collaboration TB free kids/ Symphonia, 2011
- Victim Empowerment Programme, Bellville South SAPS, 2009, 2011
- Women of Worth, Empowering young girls and boys in our communities by running Workshops and camps (Self-esteem, motivation), 2006
- Sanctuary - (Bellville South), Empowering young girls and boys in our communities by running Workshops and camps (Self-esteem, motivation), 1997, 2000
- Acting Member of Cape Flats Players for the Performing Arts, Performing – productions at the Baxter Theatre, Grahams Town Festival as well as touring and performing in community halls etc., 1987, 1990
References
- Prof M Moosa, Executive Head: Department of Internal Medicine, rmm@sun.ac.za, 021 938 9081
- Prof Nico Koopman, Vice Rector: Social Impact, Transformation and Personnel, nkoopman@sun.ac.za, 021 808 3710
- Dr A Smith-Tolken, Principal Investigator (CETL), 082 881 7032
- Ms Claudia Francis, Study-Coordinator, claudiaf@sun.ac.za, 021 927 7006
Conferencepresentations
- Lifting the blindfold - enhancing collaborative engaged teaching and learning through communities of practice.
- Stuck in the middle with service-learning, or engaging in a hybrid of practices?
- What makes me tick, sick or run-an exploration of motivators, deterrents and support for collaborative engaged teaching and learning.
- Reflection or refraction? Shining a light on assessment in collaborative engaged teaching and learning.
Othercoursesandworkshops
- December 2022 – Accounting Technician South Africa – Level 4 Jamavlo Consulting
- March 2021 – Advanced Finance for Non-Financial Managers Programme
- December 2020 – Accounting Technician South Africa – Level 3
- February 2022 – Finance for Non-Financial Managers Programme
- May 2013 - Positive Leadership, Positive Change: Building Leadership in Transformation, Gender and Disability & HIV
- August – November 2011, Qualitative Research in Public Health, University of Stellenbosch, Research on Health and Society, part of the Division of Community Health
- June – July 2011, 1st NRF Winter Research School – Attended 3 weeks Research. School that included modules: Essential Professional Practice, Project Management, Intellectual Property Management, Ethics in Science, Grant Writing, Social Responsibility
- February 2007, Certificate in Project Management, University of Stellenbosch, Business School
- 2005, Business Intelligence (Santam – in house computer training)
- 2005, Pro-Audit Software Training (Santam – in house computer training)
- June 2005, Basic Statement Analysis and Advanced Statement Analysis
- March 2005, Interviewing and Interrogation Techniques
- June 2004, Forensic Investigation of Crime and Civil Matters
- December 2004, Forensic Examination of Questioned Documents with emphasis on the Identification of fraudulent techniques and the individualization of handwriting.
- 1999, Customer Care & Tele-Excellence – Langeberg Foods
- January 1992, Academy of Learning, Diploma-Bookkeeping to Trail Balance
Leadershiproles
- Captain of Table Tennis Team, Trophy for best player of the year – 1986
- Vice Chairlady -Faculty Council Peninsula Technikon
Personal Information
Date of Birth: 12/12/67
Volunteer Experience
- NPO Edu-Focus Projects, Chairperson of the Board, To empower and motivate teachers, working in previously disadvantaged public schools in South Africa by enhancing their holistic wellbeing through training, development and mentoring., 2022, 2023
- Online Radio Presenter, Christian Radio Station Radio-awakening, 2020, 2023
- NPO Youth at the Centre of our Community (YACC), CEO Founder, To ensure food security for a sustainable future. Provide access to nutritional foods. Promote food security by encouraging members of the community to grow vegetable gardens which form part of the UN’s Sustainable Development Goal 2 – Zero Hunger, 2011, 2023
- Community Building Tygersig Uitsig, Co-facilitation of community building conversations, with parents and community members in collaboration TB free kids/ Symphonia, 2011
- Victim Empowerment Programme, Bellville South SAPS, 2009, 2011
- Women of Worth, Empowering young girls and boys in our communities by running Workshops and camps (Self-esteem, motivation), 2006
- Sanctuary - (Bellville South), Empowering young girls and boys in our communities by running Workshops and camps (Self-esteem, motivation), 1997, 2000
- Acting Member of Cape Flats Players for the Performing Arts, Performing – productions at the Baxter Theatre, Grahams Town Festival as well as touring and performing in community halls etc., 1987, 1990
References
- Prof M Moosa, Executive Head: Department of Internal Medicine, rmm@sun.ac.za, 021 938 9081
- Prof Nico Koopman, Vice Rector: Social Impact, Transformation and Personnel, nkoopman@sun.ac.za, 021 808 3710
- Dr A Smith-Tolken, Principal Investigator (CETL), 082 881 7032
- Ms Claudia Francis, Study-Coordinator, claudiaf@sun.ac.za, 021 927 7006
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