GOMOLEMO NTWAEAGAE

Travel and Accommodation:

• Public Management Financial Act, 1997., General Recognized Accounting System
• Operating on the BAS system by capturing invoices, compiling, and capturing credit notes.
• Arrangement and processing of travel and accommodation requests of officials.
• Receive, process, approve and record all VA26A of (Travel and Accommodation) requests.
• Receive and verify, the correctness of received invoices and do follow ups on the outstanding travel and accommodation invoices.
• Reconciliation of invoices and travel payments within 30 days of receivable date.
• Insuring accuracy in all travel arrangement and documentation.
• Monitoring of vehicle fuel usage, vehicle repairs and maintenance costs.
• Follow up on damages of hired vehicles and no-show cases of officials and claiming the credit notes from relevant suppliers.
• General office administration, registering of outgoing and incoming documents, tracking and proper records keeping.

Supply Chain:

• Assist in procurement of goods and services within the department according to the SCM policy.
• Assist in sourcing out quotations to service providers who are registered on the CSD.
• Prepare and ensure requisition forms are signed and approved by relevant official for further processing.
• Do follow-ups on the status of requested requisitions and update end-users.
• Approve and confirm goods upon delivery and ensure invoices are approved and sent to finance for payment within the 30 days Treasury Regulation.
• Bid Adjudication Committee.
• Assist in the absence of BAC Secretary, I assist in the arrangement and distribution of BAC meeting documents before meeting, ensure that there is an attendance register that must be signed by all members, record/take minutes and send to all members for corrections then send to the chairperson for signature and approval and file them.

Secretarial:

• Taking calls and messages, noting down messages and arranging appointments and meeting venues in time.
• Managing and creating an orderly filling system for easy access and retrieval of documents.
• Typing and taking notes.
• Organize meetings, workshops, conferences and other functions.
• Writing of memorandums, submissions, and requests for stationery of the Directors office.
• Minute taking, diary management, preparation of trip authorities, travel and accommodation, subsistence and travel (S&T) compilation, and general office management of the Director's office in the absence of the Secretary.
• Register and submit all documents signed/approved by the head of the directorate to relevant offices leave forms, finance and supply chain documents including invoices.

Transport:

• Receive and compile on excel spreadsheet for G-Fleet payment procedures.
• Capture all departmental fleet invoices on BAS system.
• Assist the transport officer with inspection of fleet vehicles after each trip, processing of fleet accident and claims, tracker and kilometers.
• Process the renewal of license disk and traffic fines of the department including the Minister's office.