Goitshasiwang Maria Moalahi
Senior Management Assistant
Glenway Estate
Summary
Dynamic management professional with exceptional organizational, communication, and problem-solving skills. Expertise in supporting executives, managing complex schedules, and coordinating projects to drive efficiency and effectiveness. Committed to fostering team collaboration and achieving results while remaining adaptable to evolving business needs. Proficient in Microsoft Office Suite, project management software, and a wide range of administrative support functions, ensuring seamless operations and high-quality outcomes.
Overview
21
21
years of professional experience
Work History
Senior Management Assistant
Department of Security Services, University of Pretoria
05.2013 - Current
- Provides high-level administrative and secretarial support to the Director including executive and board members
- Administration & Secretarial: Oversee the divisional employees’ and the director’s office’s support and administrative tasks. Organize and assist with legal-related issues for the Director’s office. Coordination and assistance with complaints, investigation-related issues, case data system administration, and the upload and administration of student misconduct cases on PeopleSoft Campus Solutions. Create and maintain an efficient electronic file system for document management. Organize meetings and run a productive secretarial service while they’re going on.
- Human Resources: HR information and leave management, team performance coordination, and skill development activities. Oversaw the database system’s load and personnel departure operations, and made sure that HR rules and regulations were observed.
- Finance: Responsible for procurement via PeopleSoft on the requisitions, purchase orders, asset management and travel claims. Maintain accurate and up-to-date financial records, ensuring accurate financial records, proper documentation and filing of financial transactions. Ensure compliance with relevant financial regulations, policies and procedures.
- Operation & Facilities: Oversee access control, integrated reception services, and adherence to health and safety regulations. Coordinate stock and waste management, handle kitchen and meeting room logistics, support departmental meetings and functions, communicate with service suppliers, and repair any malfunctioning facilities to One stop for repairs or maintenance. Oversee all security personnel at the administrative building and rectorate main entrances, make sure the departmental golf carts and rental photocopiers are in good working order, and make sure that essential copies for other departments and faculties are completed quickly.
- Management: Support the department’s seamless and effective operation by overseeing daily administrative duties, making sure that processes are efficient, and offering assistance to other departments and staff. This frees up managers to concentrate on leadership and strategic objectives.
- Reliever in the office of the Executive: Institutional Planning
- Administration & Secretarial: Oversee the Vice Chancellor’s administrative and secretarial tasks, including institutional planning, writing and preparing letters and presentations, keeping up with paper and electronic registration and filing systems, creating documents for meetings, seminars, and conferences, keeping a high volume of contacts both inside and outside the organization, and proofreading and formatting documents, sharing information with the other executive assistants in the Institutional Planning Component.
- Assist at the Visitor’s Help Desk at the Main Entrance
- Access Control: to verify access privileges on the access control system in order to oversee access control at the visitor’s desk. obtaining the UP’s announced and unexpected visitors and guests. Ensure consistent operations and that access is allowed in compliance with the access control policy and procedures; Keeping track of daily visitor numbers, helping students and staff who have forgotten their cards to gain access through their identity cards.
Personal Assistant
Department of Water & Sanitations
02.2012 - 04.2013
- Provides one-to-one support to the CFO, managing a wide range of administrative, organizational, and personal tasks.
- Administrative support: Taking notes, creating reports, managing calendars, setting up appointments, and responding to emails and letters.
- Communication: Answering questions, handling calls, and serving as the person’s point of contact.
- Events management: Plan and coordinate events, including conferences, meetings, and social gatherings.
- Travel management: Making reservations for lodging, flights, and ground transportation.
- Research and Information Gathering: Investigating subjects, compiling data, and giving the person pertinent information.
- Project management: Helping with task delegation, project planning, and progress monitoring.
Senior Secretary
x2Directors, Internal Audit & Legal Services, Dept. Rural Development & Land Reforms
09.2011 - 01.2012
- Provide comprehensive administrative and executive support to Directors
- Communication: Answering phones, emails, and other inquiries; handling correspondence; acting as a point of contact for clients and visitors.
- Scheduling and Coordination: Managing calendars, scheduling meetings, and making travel arrangements.
- Administrative Support: Preparing documents, reports, and presentations; maintaining records and files; managing databases; and ordering supplies.
- Meeting Management: Organizing meetings, taking minutes, and distributing agendas.
- Office Management: Maintaining office organization and cleanliness; implementing new procedures and systems.
- Higher-Level Responsibilities: Recruiting, training, and supervising junior staff.
Various Positions (Admin Clerk, HR officer & Secretary)
Visible Policing, South African Police Services
01.2005 - 08.2011
- Provide Clerical duties to the staff, HR recruiting and auditing of personnel leave and providing general administrative support to the Director
- Clerical duties: Data entry, filing, answering phones, managing correspondence, scheduling appointments, and maintaining records.
- HR Officer: Recruitment, employee onboarding, managing HR systems, and ensuring compliance with labor laws.
- Secretary: Providing administrative support within the department, managing calendars, handling correspondence, organizing files, and providing customer service.
Education
Postgrad DIP - Public Admin
UNISA
Certificate - Customer Service Management
UNISA
Certificate - Total Quality Management
UP – Enterprise
01.2025
Public Service SMS Pre-entry Programme - undefined
National School of Governance
01.2024
Bachelor of Administration - undefined
UNISA
01.2023
NQF Level 3 General Security Practice - undefined
SASSETA
01.2023
Certificate - Office Management for Administrators & Executive Assistants
UP – Enterprises
01.2021
National Diploma - Public Management
UNISA
01.2016
Skills
Administrative support
Client interaction
Transaction verification
Recruitment expertise
Effective meeting facilitation
Customer acquisition strategies
Client relationship management
Proficient in technology
Effective scheduling skills
Collaborative teamwork
Collaborative teamwork
Proficient in Microsoft Office
Executive calendar coordination
Clear communication
References
Phillip, Mnushi, Dep Director, UP, Phillip.Mnushi@up.ac.za, +27 83 822 3888, +27 12 420 4490
Section name
- 606 Isiphelo Str, Glenway Estate
- PRETORIA – 0122
- +27 72 368 0870 / +27 12 420 3745
- Pinkymoalahi@yahoo.com
- Pinky.moalahi@up.ac.za
- Linkedin.com/in/pinky-moalahi-ab7ab0101
- Code C1
Timeline
Senior Management Assistant
Department of Security Services, University of Pretoria
05.2013 - Current
Personal Assistant
Department of Water & Sanitations
02.2012 - 04.2013
Senior Secretary
x2Directors, Internal Audit & Legal Services, Dept. Rural Development & Land Reforms
09.2011 - 01.2012
Various Positions (Admin Clerk, HR officer & Secretary)
Visible Policing, South African Police Services
01.2005 - 08.2011
Certificate - Customer Service Management
UNISA
Certificate - Total Quality Management
UP – Enterprise
Public Service SMS Pre-entry Programme - undefined
National School of Governance
Bachelor of Administration - undefined
UNISA
NQF Level 3 General Security Practice - undefined
SASSETA
Certificate - Office Management for Administrators & Executive Assistants
UP – Enterprises
National Diploma - Public Management
UNISA
Postgrad DIP - Public Admin
UNISA
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