GOITSEMANG JULIA MATHONSI
Fishhoek
Summary
With a strong foundation in procurement and logistics, I have 9 years of experience in procurement and 10 years in logistics, along with a Bachelor of Commerce Honors in Logistics (NQF Level 08). I am currently studying with the Chartered Institute of Procurement and Supply (CIPS) Level 4, and eager to expand my knowledge and expertise at a higher level.
My ability to inspire and motivate staff sets me apart as a team player and leader. I have a passion for all aspects of the supply chain, including logistics, procurement, and asset management, these drive me to excel in my work. I possess exceptional multitasking skills and am committed to producing quality results.
My expertise lies in supplier compliance, inventory management, acquisition, and cost reduction strategies. As a procurement specialist and detail-oriented professional, I promote expertise in supply chain planning. I am knowledgeable in managing suppliers relations, tracking products, and utilizing methods needed to obtain the best pricing.
Overview
21
21
years of professional experience
1
1
Certification
Work History
PROCUREMENT OFFICER POST ORDER ADMINISTRATION: (LIEUTENANT)
SOUTH AFRICAN NATIONAL DEFENCE FORCE
01.2021 - Current
- Responsible for managing Order Administration Section, Delivery Follow Up Section and Payment Section
- Collaborated cross-functionally to identify opportunities for improving efficiency in purchasing procedures.
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Knowledge of Public Finance Management Act1 of1999 (PFMA), Preferential Procurement Policy Framework act (PPPFA), Supply Chain Management (SCM) Practice notes
- Maintained current understanding of pricing structures, market conditions and trends in industry.
- When requirements are approved from evaluation section by adjudication board, I ensure that Financial Authority (FA) is loaded for approval by Expenditure Commercial Committee (ECC) board
- Inspect tax compliance status of suppliers on CSD before orders are placed
- Ensure suppliers commit to the delivery period
- After delivery suppliers are paid within 30 days according to the national treasury regulations
- Keep constant communication with internal and outside clients regarding price increase, reduction and cancellation of requirements according to the national treasury policy
- Give guidance every time needed and strive for each individual to give their best in every task assigned to them
- Encourage good working relationship with End users and Suppliers
- Compile weekly and monthly expenditure statistic reports
- Assisted in the development of annual budgets by forecasting procurement needs accurately based on historical data analysis.
- Monitored market trends closely to identify potential shifts in pricing or availability that could affect procurement decisions.
- Keep record of non complying suppliers captured on the register
- Prepare reports on SCM overall compliance status
- implement risk prevention mechanism and compliance mechanism
- Provide advocacy on matters related to financial accounting
- Monitor Financial control, budget management to ensure compliance
COMMODITY MANAGER NAVAL ORDINANCE AND DIRECTOR FLEET LOGISTICS ASSISTANT PLANNER
SOUTH AFRICAN NATIONAL DEFENCE FORCE
12.2018 - 12.2020
- Ensure the effective implementation, management and monitoring of the unit budget
- Provide input in the planning and compilation of the unit budget and annual budget aligned to the operational plans to support set objectives
- Control stock level at South African Navy Depot Unit
- Compile and monitors 3 year stocktaking plan is conducted according to prescribed policies
- Write report in mitigation plans to improve the logistic procuresses in the Fleet Logistic Unit
- Verified deliveries and resolved discrepancies between order and shipment.
- Manage and implement disposal plan to obsolete products.
- Manage allocated budget to the Director Fleet Logistics
- Compile Annual Performance Plan for Fleet Logistics Division
- Tracked contract performance metrics and reported issues or non-compliance with appropriate stakeholders.
- Applied demand-driven material resource planning strategies throughout supply chain network.
PROCUREMENT CONTRACT OFFICER (CHIEF PETTY OFFICER)
SOUTH AFRICAN NATONAL DEFENCE FORCE
01.2012 - 12.2017
- Advise Bid specification committee on complex requirements and give recommendation.
- Manage and monitor that Bids and RFQ's are sent to companies that are Tax complaint.
- Enforce compliance and adherence to the supply chain policy
- Implement control measures by recording bids and RFQ's received on weekly and monthly registers
- Conduct monthly audit to monitor compliance in procurement environment according to National Treasury and SCM practice notes
- After receipt of quotation, ensure file is sent to evaluation section, for technical evaluation and adjudication board
- Ensure that legal contracts are correctly stipulated in line with the requirements
- Ensure that Government Orders are processed in terms of contract scope of work
- Monitor suppliers' performance in terms of service level contract
- Management of contract documentation and information throughout the contract lifecycle
- Receive and distribute contract and information and circulars to internal clients and external clients
- Deal with contracts related correspondence
- Ensure compliance in record keeping
- Facilitate renewal and extension of contracts with the service providers
- Ensure that unauthorized, irregular, fruitless and wasteful expenditure is prevented, and any deviation of the relevant procurement prescripts is reported immediately
- Ensure adherence to policies and instructions for procurement and supply chain management
LOGISTIC SUPERVISOR (CHIEF PETTY OFFICER)
SOUTH AFRICAN NATIONAL DEFENCE FORCE
01.2008 - 12.2011
- Manage all items delivered are in good condition, right quality and correct specification.
- Maintain statistical system displaying data reflecting important tendencies of the depot in terms of abilities, objectives, standards and performance
- Arrange goods delivery with suppliers to prevent overstock in the warehouses especially perishable items
- Manage inventory items and ensure they are packed according to classification and according to specification
- Ensure real time invoicing of items, register invoices and bring item Oncharge.
- Compile a register for record keeping of all documentation received.
- Do annual stocktaking in all warehouses
- Conduct regular rounds and inspections to all depot warehouses and store rooms
- Initiate preliminary investigations into losses and damages of state property
- Provide guidance to subordinates in management of stores
- Manage human resources and all logistical requirements
- Always informed about current instructions and policies
- Ensure all personnel are properly administered, controlled, organised, motivated and trained
SUPPLY CHAIN ADMINISTRATION CLERK (ABLE SEAMAN- LEADING SEAMAN)
01.2005 - 12.2007
- Bring goods on charge when received
- Print receipt vouchers to clients
- Print demand vouchers to depot stores when items are demanded by the units
- Check ledger balances of all stores
- Conduct annual stock taking
- Update loan item ledger
- Write report on all the findings discovered after stock taking
MILITARY SKILLS DEVELOPMENT (SEAMAN)
01.2004 - 12.2004
- Military Skills
- Discipline
- Leadership
Education
Bachelor of Commerce Honours - Logistics
UNISA
Diploma - web designer
Boston Business College
Diploma - Computer Technician
Boston Business College
National Senior Certificate - undefined
Resoloftetse High School
Procurement And Supply Chain Management
Chartered Institude Of Procurement And Supply
Southern AfricaSkills
- Procurement Process
- Supplier Negotiation
- Performance compliance from both supplier and End user
- Risk Management
- Communication
- Attention to Detail
- Problem-Solving
- Flexible
- Budget Planning
- Ability to adjust to unforeseen changes and requirements
- Report writing
- Ability to participate in higher level strategic/operational decision making domains
- Ability to apply managerial principles (Planning, Leading, Organizing and Controlling)
- Procurement Expertise A deep understanding of procurement processes
- Supplier Management
- Sourcing strategies
- Quality checks
- Attention to details
- Communication
- Logistic Accounting
- Stock take Planning
- Demand Forecast
- First in First Out (FIFO) Principle
- Purchase order creation
Certification
- Unit Procurement Administration Certificate
- National Codification Bureau Certificate.
- Depot Inventory Management Certificate.
- OSIS Depot Verification Stock Certificate.
References
- M. L., MoshoIe, Captain, 0217874320, 0715689099, System Manager Naval Ordinance
- J. C., Manell, Commander, 0217875061, 0763097756, Officer In-Charge Naval Base Procurement
Timeline
PROCUREMENT OFFICER POST ORDER ADMINISTRATION: (LIEUTENANT)
SOUTH AFRICAN NATIONAL DEFENCE FORCE
01.2021 - Current
COMMODITY MANAGER NAVAL ORDINANCE AND DIRECTOR FLEET LOGISTICS ASSISTANT PLANNER
SOUTH AFRICAN NATIONAL DEFENCE FORCE
12.2018 - 12.2020
PROCUREMENT CONTRACT OFFICER (CHIEF PETTY OFFICER)
SOUTH AFRICAN NATONAL DEFENCE FORCE
01.2012 - 12.2017
LOGISTIC SUPERVISOR (CHIEF PETTY OFFICER)
SOUTH AFRICAN NATIONAL DEFENCE FORCE
01.2008 - 12.2011
SUPPLY CHAIN ADMINISTRATION CLERK (ABLE SEAMAN- LEADING SEAMAN)
01.2005 - 12.2007
MILITARY SKILLS DEVELOPMENT (SEAMAN)
01.2004 - 12.2004
Diploma - web designer
Boston Business College
Diploma - Computer Technician
Boston Business College
National Senior Certificate - undefined
Resoloftetse High School
Bachelor of Commerce Honours - Logistics
UNISA
Procurement And Supply Chain Management
Chartered Institude Of Procurement And Supply
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