Ghandi Sifunda
Office Administrator/Librarian
Mbombela
Summary
I am a dedicated and organised professional with a BA in Library and Information Studies and over five years of hands-on experience in administrative roles across both public libraries and the private sector. I have a strong foundation in office support, having worked closely with directors and senior teams to manage diaries, coordinate meetings and workshops, handle correspondence, and maintain well-structured filing systems.
My time in both the public and private sectors has sharpened my communication skills, strengthened my ability to multitask under pressure, and deepened my appreciation for well-run, people-centred office environments. I am confident using Microsoft Office tools like Excel and PowerPoint, and I take pride in being reliable, approachable, and proactive in getting things done smoothly and professionally.
Overview
7
7
years of professional experience
4
4
Languages
Work History
Administrator/Coordinator
Mrs S' Kitchen
03.2024 - 12.2024
- Completed projects on time with thorough research and data analysis to support decision-makers.
- Improved budgetary control by tracking expenses and generating financial reports for management review.
- Managed calendars and schedules for multiple executives, ensuring punctuality and smooth workflow.
- Maintained strict confidentiality while handling sensitive information pertaining to company operations or personnel matters.
Library Intern
City of Johannesburg
01.2023 - 12.2023
- Provided secretarial and administrative support to library management, including managing diaries and scheduling appointments.
- Assisted in coordinating meetings, workshops, and events, including organising logistics such as room bookings and refreshments.
- Welcomed visitors and handled telephone enquiries with professional etiquette, ensuring positive communication with diverse visitors and staff.
- Procured office supplies and stationery to maintain smooth office operations.
- Worked efficiently under pressure, balancing multiple tasks while maintaining attention to detail and confidentiality.
Library Intern
Chief Albert Luthuli Local Municipality
01.2022 - 01.2023
- Supported the Senior Librarian by managing the office diary and assisting with scheduling workshops and meetings.
- Assisted with maintaining filing systems and document control for library correspondence and administrative records.
- Helped prepare and screen memoranda and reports submitted to senior management.
- Adapted to working under pressure during busy periods while maintaining high-quality administrative support.
Office Administrator
Fountain Square Construction
03.2018 - 12.2021
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
Education
Bachelor of Arts - Library And Information Studies
University of The Western Cape
Bellville, South Africa 04.2001 -
Skills
Proficient in Microsoft Excel and PowerPoint
Basic computer literacy and office software knowledge
Excellent verbal and written communication skills
Strong telephone etiquette and professional visitor handling
Effective diary and calendar management
Meeting, workshop scheduling, and event logistics coordination
Filing system development and maintenance
Managing internal and external correspondence
Procurement of office stationery and supplies
Ability to work efficiently under pressure
Strong organisational and multitasking abilities
Professional and friendly interpersonal skills, able to communicate with diverse groups
Timeline
Administrator/Coordinator
Mrs S' Kitchen
03.2024 - 12.2024
Library Intern
City of Johannesburg
01.2023 - 12.2023
Library Intern
Chief Albert Luthuli Local Municipality
01.2022 - 01.2023
Office Administrator
Fountain Square Construction
03.2018 - 12.2021
Bachelor of Arts - Library And Information Studies
University of The Western Cape
04.2001 -