GEZINA (Kitty) van der merwe

• Cash up of 16 Tills every day and preparing floats for next day.
• Checking Cashiers drops every day.
• Managing all cashiers and staff related problems.
• Working out leave for staff and rotation schedule.
• Ordering change every week.
• Capturing and balancing all income and expenses daily.
• Balancing all cash coming in
• Balancing change for the tills, R50 000.
• Making sure staff use clock-in system right.
• Calculating and double checking Monthly hours and overtime.
• Calculating salaries fortnightly/Bi-weekly.
• Entering deduction like Bargaining Council, Provident fund and staff loans.
• Pay staff and provide payslips on time.
• Calculating Daily Turnover and expenses and keep record of Supplier invoices and daily expenses
• Paying of all Suppliers as well as Monthly expenses like rent and electricity.
• Doing GRV's and capturing Invoices.
• Paying and reconciliation of Supplier Invoices.
• Developed and implemented streamlined office procedures, significantly enhancing workflow efficiency and reducing operational delays.
• Led a team in managing scheduling and resource allocation, improving project timeliness and employee productivity.
• Supervised staff and delegated tasks to maintain positive, productive administrative operations.
• Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
• Improved office efficiency by implementing streamlined administrative processes and procedures.
• Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
• Enhanced team productivity by providing ongoing professional development opportunities and regular performance feedback.
• Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
• Greeted visitors, employees and clients politely and professionally for excellent reception service.
• Verified customer information for orderly, up-to-date online systems.
• Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
• Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.
• Assisted in the development of strategic plans to achieve company objectives while maintaining a focus on excellent customer service delivery.
• Developed and implemented improved filing systems for enhanced order and accuracy.
• Improved office space utilization by redesigning layout, creating more efficient and pleasant working environment.
• Conducted regular performance reviews to identify areas for improvement and develop action plans for administrative staff.
• Implemented new filing system to streamline document retrieval, significantly reducing time spent on searching for files.
• Created organized filing system to manage department documents.
• Organized and updated databases, records and other information resources.
• Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
• Completed bi-weekly payroll for 40 employees.

• Managing all cash-ups and financial obligations, organizing and capturing of all administration.
• Streamlined financial reporting processes, enhancing accuracy and timeliness of monthly financial statements for management review.
• Conducted performance analysis of financial operations, identifying opportunities for cost savings and process enhancements.
• Implemented automated accounting systems, significantly reducing manual errors and streamlining transaction processing.
• Optimized cash flow management strategies, ensuring sufficient funds were available for daily operations while maximizing returns on idle cash balances.
• Increased financial efficiency by streamlining budget processes and implementing cost-saving measures.
• Created and implemented effective accounting systems, best practices, and policies.
• Managed accounting-team data using Excel, entering and organizing payroll, adjustments and monthly accrual information.
• Managed essential personnel data and records using Excel.
• Managed 16 cashiers, two shift intervals.
• Used Excel to manage employee payroll and benefits such as Bargaining Council, Provident Fund and Union.
• Managed inventory control systems, optimizing stock levels and reducing waste, resulting in increased operational efficiency.
• Facilitated cross-departmental collaboration to improve administrative workflows, enhancing overall productivity and communication.

General Admin and Switchboard Operating

General Admin, Switchboard operating and Local Creditors.