GETRUDE MATSEPANE
OFFICE ADMINISTRATER
Tembisa
Summary
Results-driven administrative professional prepared for role requiring meticulous attention to detail and effective communication. Known for fostering collaborative environment and ensuring operational efficiency. Flexible and reliable with focus on achieving optimal outcomes, skilled in multitasking and coordinating tasks seamlessly.
Overview
10
10
years of professional experience
Work History
Assistant Administrator (Graduate Intern)
Department of Higher Education and Training
05.2024 - Current
- Supporting all TVET Colleges around South Africa, regarding the registration process, the NSFAS and giving support academically.
- Dealing with all kinds of queries from all the TVET Colleges.
- Doing all the Administration duties in the directorate.
- Doing the SSS survey hub tools and populating the reports Using Excel spreadsheet.
- Answering of calls from student and attending the all kinds of queries from their colleges.
- Sending and receiving of emails.
- Making the booking of accommodation and flights using travelit system for all the directors in the directorate.
- Arranging of meetings both visual and physical.
- Typing of the agendas, minutes of the meetings and memos.
- Doing the S&T and kilometres claims of Director.
- Filing of all the documents in the office.
- Ordering of office stationery when needed.
- Arranging and managing of all the conferences and projects in the directorate.
- Receiving and attending of all student’s queries about their nsfas issues.
- Attending meetings on behalf of the director and Assistant director.
- Managing of the directors Diary on a daily basis.
- Responsible of the meetings venue arrangements.
- Providing administration of the whole directorate.
- Making presentations of reports of the projects in meetings.
- Capturing of all student queries attended on a spreadsheet.
- Making of travel arrangements for directors meetings across the provinces.
- Making calls to all the hotels booked for director requesting for the invoices when making the claims.
- Directorate: Student Development and Support. Branch-(TVET)
Theuwedi Trading Entreprise
02.2020 - 08.2022
- Sending and receiving of calls, sending and receiving of emails
- Providing administrative and clerical support services, including, faxing, typing documents and records management required in the office
- Filling in of tender documents
- Filling in of the Bill of Quantities in the Bid documents
- Arranging of meetings with the different municipalities
- Filling of all documents in the office.
- Attending of any issues in the office.
- Ordering of the office stationery.
- Maintaining of all the company certificates and responsible for the expiring dates.
- Writing the minutes of the meeting.
- Keeping records of all the company vehicles and making bookings for their services.
- Sending of the office records and report to the director every term.
- Managing of all the administration roles in office.
- Attending of Tender Briefing meetings on behalf of the Director.
- Managing of the Directors Dairy.
- 2 years contract
Work Integrated Learner (student intern)
Capricorn College for TVET (Ramokgopa Campus)
04.2016 - 10.2018
- Providing administrative and clerical support services, including, faxing, and typing documents and records management required in the office.
- Registering of students in the coltech system.
- Answering and screening of calls.
- Giving of student examination time tables and giving them their statement of results and also their certificates.
- Receiving certificates from DHET and filing them for Students.
- Providing support services to all our students in the campus.
- Assisting the exam administrators in preparing for students exam.
- Giving clerical support to all the guests in the campus
- Doing of trip authorities for the colleges vehicles.
- Filing of the documents
- Helping lectures with their filing for Audit
- Arranging of Meeting and writing of minutes.
- Providing administrative and clerical support services, including, faxing, and typing documents and records management required in the office.
- Answering and screening calls, receiving leave forms and subsistence and travelling claims, photocopies and preparing bundle of documents for the HOD to sign.
- Handling the staff establishment
- Helping the HOD with the Registrations of students using the Coltec Sytem
- Assisting Students with Applying for their National Diploma.
- Dealing with the student queries at the College.
- Capturing of student Registration on the coltec System.
- Admin Assistant
- Personal Assistant of HOD
Education
Bed Education - Education
University of South Africa
Gauteng 04.2001 -
National Diploma - Management Assistance
CAPRICORN COLLEGE - Senwabarwana Campus
01-2018
National Diploma - End-user Computing
K AND T COMPUTER COLLEGE( MODJADJI CAMPUS )
01-2013
Senior Certificate Grade 12 - undefined
Modubatse High School
01-2013
Skills
Excellent communication, interpersonal and writing skills
Computer literate Knowledge in Microsoft PowerPoint, Microsoft excel, Microsoft word and Microsoft outlook
Strong administrative, organizational and general office management skills
Time management skills
Planning and organizing skills
Report Writing Skill
Skills Development Administration
Team work
Timeline
Assistant Administrator (Graduate Intern)
Department of Higher Education and Training
05.2024 - Current
Theuwedi Trading Entreprise
02.2020 - 08.2022
Work Integrated Learner (student intern)
Capricorn College for TVET (Ramokgopa Campus)
04.2016 - 10.2018
Bed Education - Education
University of South Africa
04.2001 -
National Diploma - Management Assistance
CAPRICORN COLLEGE - Senwabarwana Campus
National Diploma - End-user Computing
K AND T COMPUTER COLLEGE( MODJADJI CAMPUS )
Senior Certificate Grade 12 - undefined
Modubatse High School
Other personal information
- Nationality: South African
- Gender: Female
- Race: African
- Home language: Sepedi
- Date of birth: 08 February 1994