Gertrude Maleka
Pretoria
Summary
Organized and dedicated Senior Supply Chain Practitioner with over 8 years experience in public service procurement and providing secretarial administrative support to upper level team. managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills, coordinating procurement and administration of Bid process, With years of experiences in Public Sector procurement within different components of SCM (Acquisition, Demand, Bids, Contract, Assets) and technical experience in managing the procurement planning of the department.
Overview
13
13
years of professional experience
Work History
Senior Supply Chain Practitioner
Department Of Rural Development And Land Reform
2019.03 - Current
- Coordinate and review, research, analyze plan procurement needs of department
- Conduct shifting of funds
- Budget controller of unit
- Coordinate review, collect and collate information for annual procurement plan. Supervise and compile tender/quotation specifications as required.
- Develop, implement, and maintain supplier database. Coordinate review and execute bidding process.
- Coordinate, review and compile list of prospective providers for quotations and source quotations from database according to threshold values determined by National Treasury.
- Communicate with stakeholders (Written and verbal) and give detailed advice on procedural and technical related matters in respect of Supply Chain Management (Demand and Acquisition and Bid Administration) policies and procedures to ensure compliance.
- Supervise employees to ensure effective demand management service and undertake all administrative functions required with regard to financial and HR administration
Secretary to Chief Directors Office
Department Of Rural Development And Land Reform
2016.01 - 2019.02
- Arrange and manage Chief directors appointments
- Prepare and draft submissions and other information as requested.
- Compile reports on a monthly basis.
- Assist with travel management of the office, booking flights for officials
- Provide procurements of goods and services for the unit
- Monitoring progress towards objectives.
- Assisting the Chief Director with projects and initiatives by completing assigned tasks
- Financial management of the office budget
- Annual consolidation of unit's financial needs.
- Assist crafting of budget projections
- Monitoring activities assigned to other staff members
- Building and maintaining positive relationships with clients, management
- Arrange logistical support for events, meetings, boardrooms
- Organizing and filing documents, taking notes, and delivering messages to the Chief Director.
- Scheduling, organizing, meetings/ workshops.
- Coordinate and assist in interacting with the supply chain management.
- Supervise and direct the administration of finance and supply chain services.
- Monitor the provision of administration support and document management services.
- Compile monthly reports and statistics to management.
- Implement and ensure compliance with policies and liaise with clients.
- Provide quality assurance in submissions.
- Processing and duplication approved submissions
- Distribute approved submissions and letters to relevant programmes.
- Drafting of letters, memoranda and submissions as requested.
- Providing feedback to officials on status of submissions
- Submitting copies of the submissions
Provisioning Clerk
Department Of Rural Development And Land Reform
2014.04 - 2015.12
- Drafting memorandums and minutes of bid meetings
- Writing memorandums for deviation
- Ensuring that terms of reference are approved and advertised for Bids
- Preparing documents for Bids
- Preparing appointment letters for conveyancers
- Compile advert and send it to government tender bulletin
- Ensuring that recommendations are done , evaluations,
- Manage effective filling system
- Preparing documents for order creation
- Rendering administration activities to procure goods and services
- Collect, verify and consolidate Demand Management Plans to produce Departmental IDMP
- Provide and draft proper specifications and TOR’s in Demand Management unit
- Assist client with drafting of specifications and TOR’s.
Senior Secretary
Department Of Rural Development And Land Reform
2011.04 - 2012.03
- Provide reception services including call screening, receiving as well as attending to messages and provide hospitable reception of visitors to the Directorate
- Handling of confidential documents.
- Operate standard office equipment (Fax, photocopy machine and telephone)
- Administration in the Senior Manager’s office
- Provide secretarial and administration support to the Director.
- Liaise with in- house travel agency to provide logistical support (Flight, accommodation and travel arrangement).
- Plan, organize, manage and co-ordinate document flow in the directorate
- Perform quality control, distribution and tracking of documents in the directorate.
- Type/ draft letters, memorandums, reports for the Director.
- Manage the diary prioritize, confirm and remind the office of appointments,
- Manage task follow- ups delegated to official in the directorate.
- Arrange and coordinate meetings, workshops, venues, equipment etc.
- Record and manage the filling system
- Perform any other related duties that may be assigned
- Diary management and coordination of office activities.
- Creating and managing a filing tracking system for the Senior Manager’s office.
- Draft routine correspondence and reports.
Education
MATRCI CERTIFICATE -
MAKHOSINI SECONDARY SCHOOL
NATIONAL DIPLOMA : COMMERCIAL PRACTICE -
Tshwane University of Technology
2010
Skills
- Knowledge of Section 217 of RSA Constitution, PFMA, PPPFA with associated regulations, POPIA & PAJA & Treasury Regulations
- Memo preparation
- Project management skills
- Self motivated, able to work with little direction
- Able to delegate and give direction concerning operational procedures
- Flexibility and ability to handle multiple tasks accurately under deadline pressure.
- Ability to analyze planning of procurement requirements
- Excellent report writing and communication skills (both verbal and written
REFERENCES
1. Contact Person- Mr Abie Olyn
Position in Company -Assistant Director Company- Department of Agriculture, Land Reform and Rural Development
Telephone numbers 071 482 9362
E-mail- Abie.Olyn@dalrrd.gov.za
2. Contact Person- Mr Isaac Nthutang
Position in Company -Assistant Director Company- Department of Agriculture, Land Reform and Rural Development
Telephone numbers 072 467 5480
E-mail- Isaac.Nthutang@misa.gov.za
3. Contact Person- Mr Borna Lewele
Position in Company -Deputy Director Company- Department of Agriculture, Land Reform and Rural Development
Telephone numbers 082 460 8669
E-mail- Borna.Lewele@dalrrd.gov.za
Timeline
Senior Supply Chain Practitioner
Department Of Rural Development And Land Reform
2019.03 - Current
Secretary to Chief Directors Office
Department Of Rural Development And Land Reform
2016.01 - 2019.02
Provisioning Clerk
Department Of Rural Development And Land Reform
2014.04 - 2015.12
Senior Secretary
Department Of Rural Development And Land Reform
2011.04 - 2012.03
MATRCI CERTIFICATE -
MAKHOSINI SECONDARY SCHOOL
NATIONAL DIPLOMA : COMMERCIAL PRACTICE -
Tshwane University of Technology
Similar Profiles
Makhosazana GumedeMakhosazana Gumede
Agricultural Graduate at Department of Rural Development and Land ReformAgricultural Graduate at Department of Rural Development and Land Reform
Raisibe Prudence NgwepeRaisibe Prudence Ngwepe
Office Assistant at Department of Rural Development and Land ReformOffice Assistant at Department of Rural Development and Land Reform
Katlego Faith JonathanKatlego Faith Jonathan
Property Management Assistant at Department of Agriculture, Land Reform and Rural DevelopmentProperty Management Assistant at Department of Agriculture, Land Reform and Rural Development