Summary

Overview

Work History

Education

Skills

Certification

Timeline

Geraldine Labuschagne

Management - Facilities

Pretoria,Gauteng

Summary

A results-driven people-person and dedicated Executive Assistant, leveraging capabilities gained over the Corporate Level Communication | Stakeholder Engagement / Relationship Development | Administrative Control | Events Coordination | and Professional / Personal Schedule Management. Travel consultant and ambassador to the internal and external business environment. Optimising organizational efficiencies and managing complex and multifaceted initiatives is commendable. Management; having productively supported both roles throughout her career. Executive Assistant | Curriculum Vitae of Office Management CCMA Representation for Company Invoicing of clients monthly, Debtors on a monthly basis Having supported one individual across his career for the last 6 years, I have acted as Executive Travel Coordination Projects & Ad Hoc Requests PROFESSIONAL STRENGTHS - Clear and confident communicator [written and verbal]; engages valuably with role-players at all levels, and appropriately represents the employer in all interactions - Engaging interaction style; demonstrates the highest level of professionalism in customer / client service and response. - Natural team leader and resourceful team participant; able to build and maintain relationships that motivate and facilitate success. - Trusted and loyal team player; works with integrity and handles confidential information with discretion. - Focused and disciplined; seamlessly prioritizing and performing assigned tasks, while paying excellent attention to detail. - Adaptable to competing demands and able to work in a fast-paced environment. - Proactive and informed approach to decision-making and problem-solving; gets the job done with minimal input required from superiors. - Forward-thinker who actively seeks opportunities and proposes solutions, across multiple areas of involvement. High-achieving Facilities Management with extensive executive-level experience and proven vision to lead PABC and PAG organizations to continuous growth. Running routine operations and spearheading revolutionary updates to keep teams adaptable and systems salable for changing demands. Results-driven Executive with 15 years of progressive experience in Cleaning industry. Exceptional leader, change manager and complex problem solver. Proven skills in operations oversight, policy development and process improvements. Ambitious, career-focused job seeker, anxious to obtain an entry-level a portfolio position to help launch career while achieving company goals.

Overview

years of professional experience

years of post-secondary education

Certifications

Work History

PA to CEO / Moved to Management Facilities

PABC Security and PAG Cleaning

Pretoria, Gauteng

08.2015 - Current

Contributed to smooth business operations by planning and organizing meetings and conferences.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Managed complex calendar scheduling with focus on proper allocation of executive availability.
Researched, proposed and implemented vendor agreements to decrease costs and improve services.
Created expense reports, budgets and filing systems for management team.
Evaluated facility operations and personnel for safety and health regulations compliance.
Led facility management staff and consultants in producing business plan that focused on facility operations.
Supervised staff of 123 in day-to-day activities.
Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
Oversaw finances and made recommendations to reach or exceed budget in unforeseen circumstances.
Ordered, maintained and distributed supplies and inventory.
Prepared reports and schedules with accuracy.

Marketing Specialist

SSC Group, Curriculum Vitae of

Pretoria, Gauteng

01.2015 - 07.2015

Responsible for maintaining efficient and effective functioning of office, managing range of administrative and ad hoc support functions for five Shareholders.
Manages relationships with vendors, service providers and landlord; ensuring that all items are correctly invoiced and paid on-time.
Greets and directs visitors, resolving queries wherever possible.
Strictly maintains all filing systems, ensuring that all documentation / files are up-to-date, safely stored and clearly accessible by Shareholder’s as needed.
Controls office supplies inventory, re-ordering as needed - whilst securing efficient use.
Supported broad-spectrum administrative duties including; strict schedule management, composing and forwarding of correspondence, coordinating complex travel itineraries, compiling diverse documentation - Secured adherence to CEO’s schedule, acting as gatekeeper in creating win-win solutions for required stakeholder access to CEO.
Prioritized and followed up on issues and concerns addressed to CEO, inclusive of sensitive or confidential matters, determining the appropriate course of action, referral or response [further supporting the required research and feedback].
Facilitated effective communication between the CEO’s Office and Internal Departments, working to maintain responsiveness, trust and support of all Senor Management Staff.
Developed technical and non-technical marketing presentations, public relations campaigns, articles and newsletters.
Planned marketing initiatives and leveraged referral networks to promote business development.
Completed in-depth reviews of market conditions and customer preferences for Mining products.
Used market analysis and metric tools to increase key audience by 80%

Events Coordinator | Communications & Systems Administrator

WR Christie Engineering

01.2007 - 01.2012

Executive Assistant | for meetings, preparing expense reporting and monthly Invoicing and debtors monthly.
Debtors and Creditors updated on daily basis.
All invoicing done monthly.
Age Analysis to be no more than 60 days strictly.
Additionally, provided executive administrative support to Group Financial Director as required.
Facilitated all arrangements relating to meetings / conferences; booking venues, issuing reminders and compiling presentations.
Took dictation / notes and compiled all correspondence, reporting, memorandums, agendas and minutes of meet
Implemented efficient filing systems, supporting smooth and timely retrieval of required data.
Maintained confidentiality and professionalism in engaging with stakeholders at all levels of business [management, staff and associates].

Supercare

01.2002 - 01.2007

Built and strengthened relationships across functional leadership areas to keep revenue development and operational plans interconnected and effective.
Applied excellent problem-solving, process development and strategic implementation skills to lead and support all areas of operations.
Established and administered annual budget with controls to prevent overages, minimize burn rate and support sustainability objectives.
Defined strategic goals and worked with teams, departments, technology and processes to align systems to targets.
Sorted incoming mail and faxes and expedited urgent correspondence for immediate attention.
Developed and implemented performance improvement strategies and plans to promote continuous improvement
Eliminated downtime and maximized revenue by providing top project quality control

Document Analyst

Lloydds of London

London

01.1992 - 02.1999

Imported electronic documents into document management system and updated document and record master database.
Handled basic DCRM activities following procedures and documented instructions.
Prioritized and planned work activities, organized personal deadlines and managed time well.
Assessed impact of emerging technology and system upgrades on workflow.
Remained informed on current regulations, especially concerning research industry and document creation.
Created and maintained user accounts and properly routed documents for approval and training.
Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
Managed training courses, setup and maintenance for document control systems.
Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
Imported electronic documents into document management system and updated document and record master database

Education

High School Diploma -

Collegiate Girls High

Port Elizabeth

01.1989 - 12.1992

Skills

Organizational turnaround

Business alliances

Policy development and optimization

Business start up

Operational leadership

Corporate leadership

Strategic planning

Operational Oversight

Negotiation

Staff Management

Operations management

Project Management

Relationship Management

Operating budgets