Gaynor Adams-Wilson

In a Shared Services Manager role – managing a team of Shared Services team leaders, Shared Services clerks and interns responsible for Accounts Payable, Cashbooks, Fixed assets, Suspense clearing and GL functions

• Oversee development, implementation and enforcement of policies and processes at Central Office and across the business on Microsoft Dynamics.
• Oversee month end closure and ensure deadlines are met
• Oversee Accounts payable, Cashbook, Fixed assets, Suspense clearing and all expense allocation functions performed by Shared services team.
• Oversee vendor management process – verifications and approval of vendors on Microsoft Dynamics and vendor credit applications
• Assist with audit queries related to Accounts payable

Accounts Payable functions

• Lead and mentor Accounts Payable team
• Develop and train Accounts Payable team on Microsoft Dynamics
• Ensure accurate and timely processing of invoices and ensure payment processes are adhered to.
• Final review creditors reconciliations and suppliers statements.
• Acting as final approver for vendor payments on banking platforms.
• Acting as final approver for all AP journals on Microsoft Dynamics.
• Review and reconcile open prepayments to balance sheet
• Review creditors age analysis for Central office vendors
• Assist business units with queries.
• Review current accounts payable processes, recommend new and/or improvements on current processes.
• Implement and train employees on new business processes.
• Define and document new or improvement business processes.

Cashbook functions

• Lead and mentor Cashbook team
• Develop and train Cashbook team on Microsoft Dynamics
• Acting as final approver for all bank reconciliations for ±80 business unit bank accounts
• Assist FM with reconciliation of bank account balances to balance sheet ledgers
• Run all unreconciled bank transactions and follow up with relevant parties
• Ensures that all signed petty cash control sheets are submitted for month end closure
• Ensure that all expense management reports for credit cards as submitted for month end closure
• Ensure that all clearing journals for credit cards and petty cash are finalized for month end closure

Assets and General ledger functions

• Ensure that suspense ledger accounts and control ledger accounts are cleared with month end closure
• Ensures that all project related assets are created on Microsoft Dynamics on requests
• Ensure that all assets allocated to assets suspense ledger are created and cleared
• Review and approve acquisition journals on Microsoft Dynamics
• Assist with impairment journals on request

Month end reviews and closure

• Review of financial entries and balances for month end
• Resolves or advises on corrections of discrepancies
• Reviews financial monthly calendar and ensures achievement of deadlines
• Provisions for monthly expenses

System, Projects and Reporting

• Lead and assist with multiple procure to pay projects as and when required.
• Collaboration and support all central office departments with developing, documenting, improving and implementation of new or enhanced business processes and controls on Microsoft Dynamics.
• Assist with UAT testing and training of staff on Microsoft Dynamics with implementation of enhanced processes.
• Compile monthly Exco reports.
• Spend analysis reporting and updates on external system.

• Oversaw annual audit process
• Oversee month end closure
• Oversee and managed sales administrator, debtors/creditor clerk and bookkeeper.
• Managed budgeting process, ensuring accurate forecasting and timely adjustments to meet business needs.
• Strengthened communication between finance department and other business units, fostering an environment of collaboration across the organization.
• Collaborated with cross-functional teams to align financial goals with overall company objectives.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Bank administrator
• System administrator
• Forex transactions
• Project management
• Cost accounting
• Monthly key ratios

• Oversee yearly audits
• Submit monthly VAT returns
• Month end reporting
• Update budgets and actuals
• Training of employees on ERP system
• System administrator - responsible for system upgrades, testing and back ups
• Monthly inventory reconciliations
• Asset management and control
• Monthly Cash flow Projections
• Monthly provisions journals
• Bank administrator
• First approval for all payments
• Insurance administration and Claims
• Manage and oversee Accounts receivable
• Manage and oversee Accounts payable
• Manage accounts up to trial balance

• Processing customer orders on ERP system
• Dispatching customer orders and completing all dispatching documentation.
• Arrange dispatch of orders and complete all shipment documentation.
• Handling of all sales administration
• Handling of all order enquiries
• Stock take and stock control
• Send customer invoices and statement
• Follow up on lead times and back orders with production.
• Collection of outstanding accounts in debtors clerks absence
• Send out monthly statement to all customers