Gareth Stander

1. PROPERTY MANAGEMENT
• Analyse and report on property performance against benchmarks
• Investigate individual property performance or aspects as required by Regional Manager
• Assist with reporting on strategic initiatives or focus areas
• Assist with budget preparation and reviews and provide input to Exco & support services areas
• Ensure regional resources are supported with centralised support services
• Keeping track of Capex budget and projects and loading and reviewing Capex projects on MDA

2. MANAGEMENT REPORTING
• Prepare monthly management reporting packs (Facilities, Debtors, Leasing Fill reviews, Property
Management meetings)
• Prepare, review and communicate partner packs as applicable to the region
• Ensure all Regional KPA information is tracked, captured, reported on and developed
• Assist Regional Head with reporting back on performance of properties/portfolio
• As an MDA user to liaise with service areas that data is accurate and report discrepancies and
omitted data
• Prepare and ensure adherence to weekly reporting inputs by various regional functions
• Prepare weekly regional monitoring reports to assist with effective management

3. FINANCIAL MANAGEMENT
• Regional process are implemented according to functional area policy
• Regional mandates/delegated authorities are in place and decisions are made and implemented
according to mandates and controls in place
• Regional Assets are controlled and managed appropriately
• Regional Office administration is managed and effective – HR, general office management all kept
up to date according to expectation. Attend monthly IT Manco.
• Key support to Central Finance in terms of reporting and queries
• Manage Debtors Collection, Helpdesk and Operations Finance support

• Preparation of monthly VAT
• Preparation of monthly invoices to shareholders
• Preparation of monthly budgets & cashflow for payments
• Preparations of monthly cash reconciliations
• Preparation of monthly bank drawdown invoices to shareholders
• Preparing and securing sign off of monthly payment schedules by shareholders
• Review of all bank receipting to ensure accurate billing
• Manage and implement effective arrears collection strategies
• Review of all creditor's reconciliations and ageing
• Review of management pack
• Review and approval of all vendor applications
• Review and negotiations of all Utility accounts
• Cost saving initiatives for the mall
• Review and auditing of leases
• Release of payments on MDA
• Reporting to CEO and Shareholders on over financial position of the company
• Procurement of all Capex items
• Review and approval of all R&M purchases for cost effectiveness and budget monitoring
• Vetting of all vendors to market for benchmarking purposes
• Proactive engagement of stakeholders, understanding business requirements and goals to advise the most appropriate sourcing approach
• Ensure execution of sourcing transactions, in alignment with the Business and Sourcing Strategy and negotiation of favourable, binding contractual agreements that are operationally executable
• Managing of all on site projects from internal projects to managing tenant installation builds
• Negotiation with contractors on bills of quantities for Tenant Installations
• Attending to pre-termination and disconnection notices from the municipality
• Reviewing on in and exit inspections for new and existing tenants
• Ensuring that site is complete for Beneficial Occupation
• Large Capex Projects Cost & Implementation analysis and monitoring
• Contract and Tender vetting
• Build and maintain credibility with all internal and external stakeholders
• Oversight of all Maintenance managers and monitoring of on-going preventative maintenance as well as emergency maintenance
• Review of all maintenance purchases to mitigate overspending
• Monitoring of all maintenance spend against budget and investigation of variances
• Review and approval of all overtime
• Asset Management Tracking
• Monthly report on overall financial position of Fourways Mall as it relates to the Income Statement
• Prepare a summary report on variance, explaining the overall (main) variances in income and expenses which needs to tie in with the monthly reporting pack
• Further note and explain any items that the owners should be made aware of which is not necessary dealt with in the variance analysis.

• Reviewing of all operational expenditure, asset purchases and allocations
• Monthly review of creditors age analysis
• Review of all creditors reconciliations
• Weekly and Monthly Cashflow forecasting
• Managing and monitoring of departmental costs within budgetary expectations
• Establish good working relationships with all stakeholders such as suppliers and professionals
• Implementation of cost control measures
• Vendor Management
• Monitoring schools Capex budgets, payments and fixed assets register
• Reviewing of procurement process on all school asset purchases
• Cost saving initiatives and Cost control on all Capex purchases
• Negotiation of payment terms and engagements with suppliers
• Variance analysis on budget versus actual
• Capex management of all ongoing projects for payments, allocations, retentions, cashflows, reasonability of claims and budget compliance
• Review of Professional Fee Cashflows
• Review of Bills of Materials
• Monitoring of costs on all projects and conducting investigations of any irregular costs
• Dealings with all professionals' consultants and building contractors
• Preparation and payment of weekly and monthly payment listing of Capital Expenditure
• Drafting and reviewing of financial statements on Caseware
• Assist in financial audit preparations, manage the projects internal auditing process as well as cost and allocation audit
• Oversight function on procurement processes for the company as a whole
• Reviewing of purchase requestions/purchase orders to determine if the goods or services are required, cost effective and within the approved budget etc
• Ensuring that all supporting documents on the 3 way match (PO/Invoice/GRN) are received and submitted to the finance for payment approval
• Ensuring that procurement process is finalised in a timely manner
• Ensuring that disputes or deviations to the procurement process is followed up and resolved timeously
• Supplier contract management
• Supervision over the activities performed by the procurement buyer
• Provide oversight on the reimbursement process
• Management and issuance of contractor fines
• Ad hoc duties from the CFO and CPO.

• Develop annual audit plan and coordinate audit activities
• Perform audits for business operations, finances, compliance with policies and procedures
• Oversee audit planning and reporting activities according to established policies
• Supervise audit team to ensure quality and on-time delivery
• Evaluate performance of junior audit staff and provide appropriate feedback
• Assist in risk assessment and mitigation
• Assist in developing budgets and timelines for upcoming audits as well as reviewing and providing feedback on variances
• Communicate audit status to management on regular basis
• Analyse and resolve audit issues in a timely fashion.

• Familiarizing with the clients in addition to maintaining and developing good relations by giving maximum importance to clients
• Learning the proper functioning of audit programs that are approved by the organization
• Carry out fieldwork properly and documenting all the information related to the field work as per the quality standards
• Examining and testing validity, accuracy and completeness of balance sheets, profit and loss accounts as well as cashflow in detail
• Identifying the problems and risks for assessing the reporting systems of the company.