Gaileen Coetzee
Boksburg
Summary
Passionate Senior Buyer with over 10 years' experience in procuring goods and driving business success. Sharp individual well-versed in using exemplary research skills to determine up and coming style trends. Looking to use smart mind and procurement experiences to tackle new challenges within your organisation.
Overview
3
3
Languages
14
14
years of professional experience
Work History
Technical Buyer (Assistant manager)
CT Hydraulics Nqoba
Germiston
01.2019 - Current
- Validated raw material (steel) requirements against quality standards, issued purchase orders, reconciled deliveries to orders placed, and allocated materials accordingly
- Expedited open purchase orders, ensuring timely delivery aligned with project schedules
- Negotiated with suppliers to shorten lead times and lower costs.
- Analysed proposals, negotiated pricing and lead times for maximum benefit, and established terms and conditions
- Conducted forecasting to predict future inventory needs based on historical data.
- Monitored inventory levels, placing orders for stock replenishment to prevent shortages.
- Processed daily orders for raw materials (steel) and consumables based on job requirements.
- Monthly replenishing on stock (consumables, paints, etc.)
- Communicate with vendors via email, phone, and in-person meetings
- Work collaboratively with other departments to tackle day to day issues, as well as special projects
- Executed assigned jobs promptly.
- Oversaw daily operations, including opening and closing procedures, to maintain store standards.
Buyer / Expeditor / Sourcing
Safomar Aviation
08.2014 - 12.2018
- Local and International buying of aircraft equipment, fires, spares, parts and consumables
- Local and International sourcing on all supplier required stock
- Negotiated prices with existing and new vendors to achieve favourable terms for the company
- Placed purchase orders with suppliers, ensuring accurate fulfilment of stock requirements
- Ensured timely receipt of orders by coordinating closely with suppliers and monitoring delivery schedules
- Monitored outstanding shipments to ensure timely arrival
- Expedite orders daily
- Follow up on COD payment for orders that are ready
- Following up on outstanding and back orders
- E-mail orders to suppliers and confirm that orders have been received by the respective suppliers
- Ensure that orders for materials are placed on suppliers timeously, keeping lead times
- Keeping all customers/suppliers informed and up to date by updating, processing and maintaining customer/supplier orders
- Resolving discrepancies on stock and invoices
- Assist in resolving account queries
- Processing of Returns & credit notes
- Creating quotes, job cards, picking slips & purchase orders on Pastel and WMS
- Performing strategic procurement activities across multiple categories by sourcing for better deals and finding more profitable suppliers
- Sourcing of all aircraft equipment oils and consumables for stock and as per customers request
- Updating estimated delivery dates on system
- Invoiced price matches purchase order price
- Working closely with our sales guys regarding new orders to be processed
- Working closely with stores to keep track of orders and back orders
- Liaise with suppliers regarding quality of products
- Liaise with suppliers regarding incorrect and/or damaged materials supplied
- Contact suppliers if goods are not delivered in accordance with the delivery dates stipulated on purchase orders
- Ensuring customer satisfaction are adhered to at all times.
- Working closely with our sales guys regarding new orders to be processed
- Working closely with stores to keep track of orders and back orders
- Ensuring customer satisfaction are adhered to at all times.
Customer Service Administrator
Auto Mobile Association (AA)
05.2012 - 07.2014
- Handle complex customer queries through the facilitation of the solution through all the relevant departments of the AA
- Managed and responded to telephonic enquiries and complaints.
- Manage correspondence (e-mail, written, telephonic, fax) regarding AA member's complaints
- Facilitated communication between customers and departments to efficiently address inquiries and enhance service delivery
- Ensure follow-up and tracing of enquiries and complaints to provide customers with updates and resolution status
- Coordinated responses to department complaints, ensuring timely resolution and customer satisfaction
- Provide customer service, such as limited instructions on proceeding with claims or referrals to auto repair facilities or local contractors
- Assess an analyze information regarding AA products through current CRM system (Nova)
- Do quality checks and recommendations on all outgoing written correspondence
- Transmit claims for payments or further investigation
- Design and implement an affective electronic filing system
- Managed daily office tasks, including scheduling and document organisation
Education
No Degree - Purchasing, Procurement, And Contracts Management
Chartered Institute of Procurement And Supply
Pretoria11-2025
Advanced Diploma - Procurement and supply-(studying), Contexts of Procurement & Supply (D1), Business Needs in Procurement & Sup (D2), Sourcing in Procurement & Supply (D3), Negotiating & Contract in Procurement & Supply (D4), Manage Contracts & Relations in Procurement & Supply (D5)
Chartered Institute of Procurement and Supply
Skills
- Purchasing Processes
- Material Requirements Planning
- Strategic Sourcing
- Purchase Order Management
- Pricing negotiations
- Cost Control
- Vendor coordination
- Materials sourcing
- Quality Control Analysis
- Ordering process
- Technical knowledge
- Strategic Planning
- Business understanding
- Syspro
- Sage Evolution
- WMS
- Pastel
- Problem-Solving
- Decision-Making
- Multitasking
- Time management
- Blue Box
- Oasis
Languages
English
Afrikaans
isiZulu
Personal Information
- Dependents: One
- Health Status: Excellent
- Criminal Record: none
Timeline
Technical Buyer (Assistant manager)
CT Hydraulics Nqoba
01.2019 - Current
Buyer / Expeditor / Sourcing
Safomar Aviation
08.2014 - 12.2018
Customer Service Administrator
Auto Mobile Association (AA)
05.2012 - 07.2014
No Degree - Purchasing, Procurement, And Contracts Management
Chartered Institute of Procurement And Supply
Advanced Diploma - Procurement and supply-(studying), Contexts of Procurement & Supply (D1), Business Needs in Procurement & Sup (D2), Sourcing in Procurement & Supply (D3), Negotiating & Contract in Procurement & Supply (D4), Manage Contracts & Relations in Procurement & Supply (D5)
Chartered Institute of Procurement and Supply