Gabriel Phungulani Sibisi
Manager Facilities
Richards Bay
Summary
Insightful Manager with experience directing and improving operations through effective employee motivational strategies and strong policy enforcement. Proficient in best practices, market trends and regulatory requirements of industry operations. Talented leader with analytical approach to business planning and day-to-day problem-solving.
Overview
19
19
years of professional experience
2010
2010
years of post-secondary education
Work History
Manager: Facilities Management
Parliament of the Republic of South Africa
10.2015 - Current
- Ensure that Parliamentary Facilities are managed consistently and effectively to ensure that they are supportive and aligned with the organizational mission and strategic plan
- Ensure the development of a strategy for the Division and ensure alignment of this strategy with the delivery of services as per SLA between Parliament and clients
- Ensure productivity is measured effectively against set objectives and ensure measures are into place to improve productivity including achieving of all LSA targets and agreements
- To liaise with clients, responding to queries in quick turnaround times and generally manage the client-landlord relationship
- To effectively manage service providers, to ensure an effective and efficient delivery service in a cost-effective manner and in line with good business practices
- Manage operations effectively to deliver services within timelines stipulated on the SLA and prescribed quality through effective resource management
- Monitor service providers' (contractors) performance and effect corrective action on any deviations to the SLA
- To develop, implement and manage planned and preventative, corrective and breakdown maintenance plans and to oversee the maintenance and repair of the common-use facilities and to manage the activities of the Facilities Management
- Provide strategic management and coordination of routine, corrective and breakdown maintenance services of all Parliamentary buildings/infrastructure
- Draft schedules for all equipment maintenance requirements and the intervals for maintenance
- Manage, implement, maintain, and track the planned and preventative maintenance program for all Parliamentary buildings/sites and recommend operational improvements to maximise asset life, utilising Parliamentary systems
- Ensure compliance with statutory regulations, policies, and procedures by conducting inspections and liaising with tenants to assist with non-compliance
- Ensuring that facilities are in good structural condition for all tenants/staff and that they comply with OHSA
- Ensure implementation of all Health Safety Acts (Health & Safety regulation/ Building Regulation Act 2004 and National Building Regulation and Building Standards Act 103)
- Ensure Cleaning and hygiene of all buildings, including offices, committee rooms/ boardrooms and public areas (toilets/passages) entrances, parking, and grounds
- Manage the process of building inspections and management of the Building Conditions Assessment plan, to ensure proactive life cycle management of all assets (buildings) and optimize performance of buildings
- Provide input into the Facilities Management capital planning process and contributes to annual operating budget subject to division approval and provides ongoing review with variance reports, schedules operations in accordance with approved budget
- Preparation, Implementation, monitoring, and reporting on capex and OPEX budgets
- Ensure compliance with PFMA, FMPA, MFMA, Treasury regulations and all other SCM regulations and contracts management related legislation
- Review/draft and monitor all facilities management tenders, specifications and serve as member of Bid Specification Committee/ Bid Evaluation Committee
- Establishment of an effective risk management system for mitigation of potential risk /fraud during procurement of facilities, services and projects
- Support and provide evidence to all internal and external audit and regulatory requirements
- Review policies and implementation of change management policy and diversity management strategies
- Compile and submit monthly reports to management and to the Secretary to Parliament
- Provide leadership and effective management and development of staff and ensure that all HR related matters are dealt with accordingly
Senior Professional Officer in Facilities Management
Eastern Cape Department of Health - East London Hospital Complex
07.2009 - 09.2015
- Manage key performance areas and indicators associated with the effective centralized facilities management services such as section operational management, service planning and development, lease management, space allocation, tenant, and contract management
- Manage key performance areas and indicators associated with the delivery of effective facilities management
- Gives direction on facilities management, to ensure strategic plans are formulated and implemented and ensure department's line functions to understand and follow the strategy
- Review all hard and soft FM service level agreements entered with external service providers and manage back-to-back SLA agreements with suppliers and contractors
- Manage client-landlord relationship and respond to queries timeously
- Ensures that the Facilities Management strategy and plan is disseminated and well understood by line managers throughout the organization
- Developing facilities policies, standards and directives that will support and enhance the core business and ensure effective utilisation of money furniture and facilities
- Manages Facilities Management operational performance, operations processes, policies, procedures, and guidelines
- Conducts facilities risk assessment and develop a risk management plan for all ELHC facilities - develop and implement disaster management strategies (in respect of facilities) which will ensure business continuity should disaster strike
- Develops and implements maintenance programmes relating to the interior and exterior of the property, as well as fire, life, safety and other safety programs for assigned property
- Manage customer and stakeholder relations, including providing necessary feedback to stakeholders
- Ensure the mitigation of risk through the identification and application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks
- Safeguarding resources against loss owing the waste management errors and fraud
- Development of internal financial Facilities management policies and procedure manuals for ELHC in line with the required standard and acts
- Ensure compliance with all Health and safety regulations (Health and Safety Act, OHS, OHASA and National Building & Building standard Act 103)
- Compile and submit all facilities related reports including financial reports and projects
- Strategic management and development of staff and attend to all HR related issues
Senior Admin Officer - Demand & Acquisition Management
Eastern Cape Department of Health - East London Hospital Complex
East London
01.2007 - 06.2009
- Development of the annual operational plan, demand plan and procurement plans
- Development, implementation, review, and evaluation of SCM policies, and ensure compliance with all relevant legislations
- Conduct needs assessment and managed demand planning process with end users ensuring procurement plan guidelines / specification management guidelines
- Ensure that all projects are budgeted for and linked to procurement plans
- Ensure compliance with all relevant policies and procedures and ensure that specification documents comply with PFMA, PPPFA, Treasury regulations and BBBE
- Manage, facilitate, and coordinate acquisitions through quotations and bid process to ensure transparency, effective economic trends and cost effectiveness
- Facilitates and coordinates all bid committees (BSC, BEC) and performs secretarial duties for the BAC
- Drafting of specifications or bid proposals and evaluation criteria for all bids
- Co-ordinate pre-evaluation process and ensure compliance
- Manages the supplier database and ensures sound relationship with suppliers to attain best value for money, on time deliveries and best quality, conduct supplier's day to ensure close communication and relationship with suppliers
- Management and administration of formal contract agreements (contractual obligations, authorized expenditure, irregular expenditures, and guard unauthorized expenditures)
- Identify and formulate strategies to mitigate any risk in procurement and give assurance that the identified risk is managed well on behalf of the organization
- Assist and initiate the development implementation of procurement strategies with the objective of meeting service delivery needs
- Ensure training and development of staff to ensure that they have skills to align themselves towards achieving the departmental Strategic planning
Provisioning Admin Officer
Department of Sport, Recreation, Art, and Culture
Eastern Cape
01.2006 - 12.2006
- Development of the annual operational plan and procurement plans
- Audit steering committee member- Preparation of Audit Action plans, implementation of the plans, monitoring and evaluation of performance
- Staff training and development
- Depreciation and statistical valuation of assets
- Asset register reconciliation and processing of journals for misallocations
- Customer relationship management (transfers, donations, repairs and losses)
- Establishment and maintenance of proper control systems for assets
- Establishing mechanisms for eliminating theft, losses wastage and misuse of departmental assets
- Annual verification audits to ensure effective, efficient, and economic utilisation and reconciliation of movable assets owned or leased by the department
- Implement and ensure adherence to policies and procedures to ensure appropriate allocation and acceptance of all movable assets
- Ensure the appropriate and compliant bar coding and capturing of all movable asset data on the asset management system
- Ensure compliance with all relevant legislation and policies in the management, reporting and disposal of movable assets
- Advise the relevant decision-making bodies on all matters pertaining to the asset demand and planning, procurement, allocation, utilisation, repair, and disposal of movable assets
- Ensure that movable assets procured are in line with the approved procurement plan
- Establish and maintain a Fixed Asset Register of all movable assets within the department
- Ensure that there is ongoing review of the assets management practices in the department
- Assist the department to address audit finding raised by the Auditor-General during the performance of statutory audits
- Assist in developing audit action plans that address audit findings raised by Auditor-General
- Monthly submissions of lead schedule for the monthly financial statements on the disclosure note of asset
Education
Grade 12 -
Hlahlindlela High School
MBA - public administration
Cape Peninsula University of Technology
Cape Town 01.2024 - Current
Bachelor of Business Administration - Public Administration
STADIO
Johannesburg 01.2020 - 01.2022
Bachelor of Business Administration - undefined
STADIO
01.2017 - 01.2019
Public Financial Management - undefined
Stellenbosch University
01.2022 - 01.2023
National Diploma - Business Management
Business Management Training of South Africa
01.2004 - 01.2006
Certificate - Facility Management
University of Cape Town
01.2017 - 01.2018
Middle Management Development Programme (MMDP) - undefined
University of Stellenbosch
01.2016 - 01.2017
Certificate - Procurement and Supply Chain Management
UNIVERSITY OF SOUTH AFRICA
01.2018 - 01.2019
Skills
Team leadership
Operations management
Strategic planning
Decision-making
Financial management
Project management
Budget control
Risk management
Conflict resolution
Work prioritization
Change management
Stakeholder management
Regulatory compliance
Analytical skills
Customer relationship management
Adaptability
Negotiation
Education Training
Grade 12, Hlahlindlela High School, 12/31/98, English, IsiZulu, Afrikaans, Biology, History, Business Economics, Master's in Public Administration (MGPMTR), Cape Peninsula University of Technology, Masters NQF Level 9, Ongoing, Bachelor of Business Administration, STADIO, Honours Degree NQF Level 8, 12/31/22, Bachelor of Business Administration, STADIO, Degree NQF Level 7, 12/31/19, Public Financial Management, Stellenbosch University, Postgraduate Diploma NQF Level 8, 12/31/23, National Diploma in Business Management, Business Management Training of South Africa, Diploma NQF Level 6, 12/31/06, Certificate in Facility Management, University of Cape Town, Certificate, 12/31/18, Middle Management Development Programme (MMDP), University of Stellenbosch, Certificate, 12/31/17, Certificate in Procurement and Supply Chain Management, University of South Africa, Certificate NQF Level 6, 12/31/19, Public Sector Supply Chain Management (PFMA), Introduction to Facilities Management, Nyukela Public Service SMS Pre-Entry Programme, Forensic Investigation Auditing, Certificate in Stock Keeping and Stock Control, Finance for Non-Financial Managers (Workshop)
Full Names
Gabriel Phungulani Sibisi
Drivers Licence
Code 8
Contact
zamsibisi@gmail.com, gsibisi@parliament.gov.za, +27 (0) 68 573 91 51, +27 (0) 79 507 890 9
Personal Information
- ID Number: 7901185365089
- Gender: Male
- Nationality: South African
- Marital Status: Married
Timeline
MBA - public administration
Cape Peninsula University of Technology
01.2024 - Current
Public Financial Management - undefined
Stellenbosch University
01.2022 - 01.2023
Bachelor of Business Administration - Public Administration
STADIO
01.2020 - 01.2022
Certificate - Procurement and Supply Chain Management
UNIVERSITY OF SOUTH AFRICA
01.2018 - 01.2019
Bachelor of Business Administration - undefined
STADIO
01.2017 - 01.2019
Certificate - Facility Management
University of Cape Town
01.2017 - 01.2018
Middle Management Development Programme (MMDP) - undefined
University of Stellenbosch
01.2016 - 01.2017
Manager: Facilities Management
Parliament of the Republic of South Africa
10.2015 - Current
Senior Professional Officer in Facilities Management
Eastern Cape Department of Health - East London Hospital Complex
07.2009 - 09.2015
Senior Admin Officer - Demand & Acquisition Management
Eastern Cape Department of Health - East London Hospital Complex
01.2007 - 06.2009
Provisioning Admin Officer
Department of Sport, Recreation, Art, and Culture
01.2006 - 12.2006
National Diploma - Business Management
Business Management Training of South Africa
01.2004 - 01.2006
Grade 12 -
Hlahlindlela High School
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