Fundisiwe Monaheng

Occupation: Deputy Director- Demand and Logistics management

Duites:

• Responsible to collate all the inputs for the Procurement Plan and Demand Management Plan for the National Skills Fund
• Submit the approved procurement plan to National Treasury by due date
• Submit all the quarterly reports for the Procurement Plan
• Follow up on the timelines with the respective units as detailed on the PP
• Ensure that all the Bid Committees are established for both RFQ’s and Bids. Secretariat for the Bid Adjudication Commitee meetings.
• Oversee the quotation processes and ensure compliance with the SCM policy and Departmental delegations
• Manage the contracts and ensure that supplier performance reports are submitted quarterly
• Responsible for the procurement of goods and services within the stipulated timelines irrespective of the value
• Responsible for the management of contracts
• Ensure that all contracts or service level agreements for goods and services are signed and approved by the delegated official.
• Attend to audit queries related to SCM and ensure that submission is done within the stipulated timeframe.
• Perform any duties assigned or related to SCM
• Conduct workshops where applicable

Logistics Management

• Ensure that orders are generated as per the agreement/ contract or RFQ ad are approved by the delegated official
• Ensure that payments are processed and submitted to Finance within 30 days
• Responsible for management of goods and services kept at the stores
• Oversee the receipt goods in line with 0-9 file
• Ensure that follow ups are made on our 0-9 file
• Ensure that we keep stock of the goods at our stores
• Conduct quarterly stock counts

• Worked well in a team setting, providing support and guidance.
• Demonstrated strong organizational and time management skills while managing multiple projects.

Acting Deputy Director: Logistics Management June 2016-July 2018

Duties:

• Advice internal and external clients on procurement matters.
• Detect or prevent unauthorized expenditure, fruitless and wasteful expenditure, irregular and noncompliance on goods and services.
• Report and monitor the irregularities on a monthly basis.
• Submit a report of the irregulars to the Loss Control Committee
• Ensure compliance to Legislation when acquiring goods and services
• Supervise the creation and maintenance of database of suppliers
• Ensure that suppliers are sourced from the database
• Approve and or recommend suppliers to supply goods and services.
• Enforce rotation of suppliers on the database of service providers
• Monitor the performance of suppliers.
• Conduct market and commodity analysis based on the departmental needs.
• Ensure that the specification is unbiased and competitive.
• Secretariat for Bid Specification Committee
• Manage the procurement plan for goods and services below R500 000.00.
• Supervise the sourcing of quotations and verify compliance in accordance with the internal processes.
• Conduct briefing session where necessary.
• Manage resources, Including Human Resource.
• Ensure that the procurement of goods and services R500 000.00 and below is in accordance with the SCM policy.
• Keep and generate all the reports in terms of procurement of goods and services as well as the database of service providers.
• Co-ordinate and review the BBBEE compliance buying reports
• Managing the order section with the creation and approval of orders on Logis system.
• Ensure that all orders are approved by the delegated official
• Manage proper maintenance of the buildings, cleaning services, catering and vending
• Ensure that the department complies with OHSA
• Manage office space, ensure that the telecommunication services are managed efficiently and effectively.
• Manage all the contracts related to cleaning, travelling, telecommunication, cleaning and building
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.

• Do the need assessment and determine the best possible solution of sourcing goods and services
• Responsible to advise the bid specifications committee and ensuring that it not biased prior to advertising the bids
• Responsible for Demand management process including – categorization of commodities
• Identify methods of procurement
• Availability of funds
• Oversee SCM performance management system in accordance with department policy and procedures and applicable legislative requirements that measures performance of suppliers, SCM unit and the department.
• Advertise and accept bids on the closing date and ensure that they are published on the departmental website with the bidding prices.
• Conducting briefing sessions with the prospective bidders.
• Advise the Bid Evaluation Committee of bids where I advised the end user on the Supply Chain processes
• Management of prescripts and procedures
• Draft and verifying the bid evaluation report.
• Preparing recommendations for approval by the Bid Adjudication Committee.
• Acting as secretariat of the Bid Adjudication Committee in the absence of secretariat
• coordinate and review the BBBEE compliance buying reports
• Preparing the Service level Agreement and Contract form to be signed by the preferred bidder.
• Monitoring the contracts that they do not exceed the contractual value and the period of the contract
• continuously implement enhancements on the system for monitoring the validity of contracts and advice on compliance issues with regard to signed contract
• Reporting to Treasury on the approved contracts.
• Managing the contract effectively by ensuring that prior to the expiry of the contract the end user should start with the new invitation of bids if the need still exists.
• Drafting of the procedural manual to ensure that the smooth operations of daily activities with the subordinates.
• Responsible for the development and utilization of a supplier database

• Receiving requests from various functionaries and check if there is budget allocated to the projects.
• Development of contracts and Services Level Agreements for tenders in relation to Supply Chain Management processes.
• Invite quotations and evaluate them.
• Responsible for the maintenance of the database of service providers.
• Advertise and close bids
• Evaluate the bids with the Bid Evaluation Committee and advise on evaluation process on Supply Chain policies.
• Drafting of submissions for approval by the Bid Adjudication Committee.
• Draft Service Level Agreements for the approved contracts.
• Train and manage the interns.
• conducting market analysis and commodity analysis in determining the availability of suppliers and commodities in line with requirements
• To providing guidance in terms of the optimum sourcing strategy and techniques to be used for procurement of goods and services.
• Negotiating prices with service providers in line with market analysis outcomes
• To continuously update and communicate with suppliers and internal clients on progress regarding requisitions and purchase orders
• Contract management
• Ensure that expenditure on contract is in line with the contract and the approved amount is not exceeded
• Advice end user on the expiry of the contract
• Report on supply chain management information as required to internal and external stakeholders.