Frengelina Nyadzani
Tshilamba
Summary
Experienced Administrative Assistant with a proven track record at the Department of Health in South Africa, specialising in patient interaction, document management, and data entry. Demonstrates exceptional organizational skills and attention to detail, ensuring efficient management of patient records and inventory tracking. Proficient in Microsoft Office Suite, including Excel for monthly stock reporting, and skilled in handling office equipment and maintaining confidentiality. Adept at managing client relations and providing support for community services, with strong communication skills both verbal and written. Committed to enhancing operational efficiency through precise task prioritisation and effective team collaboration. Detail-oriented Secretary skilled in document management and community engagement. Manages correspondence and meetings with precision, ensuring accurate record-keeping and effective communication. Committed to enhancing community relations through organised and timely documentation.
Overview
5
5
Languages
7
7
years of professional experience
Work History
SECRETARY
Maheni Traditional Council [Community ]
TSHILAMBA[ thengwe], SOUTH AFRICA
05.2019 - Current
I AM CURRENTLY WORKING AS A VOLUNTEER AS A SECRETARY OF MAHENI TRADITIONAL COUNCIL
Duties : Writing letter to the community
.Recorded detailed minutes during community meetings to ensure accurate documentation of discussions.
>Addressed community queries by providing relevant information and assistance to residents.
: Writting testimonials and cornfimation letters to the community
- Took accurate and detailed notes at meetings covering agenda items, action points and proposals.
- Documented and shared weekly meeting minutes.
- Organised personal and professional calendars, sending reminders and updates for upcoming meetings and events.
- Generated high-quality reports, documents and presentations.
- Updated shared calendars with accurate meeting and event information.
- Organised and maintained filing systems, both electronic and paper-based, to uphold data confidentiality and ease of access.
- Dealt with confidential and sensitive data and appropriately maintained records.
:
Administrative Assistant
Department of Health
Limpopo, South Africa
11.2021 - 10.2022
- Opening the patient records
- Registration of patients informaion into system.
- Capturing of patients on the HPRS .
- Management of movement of patients files.
- Operating Photocopy Machines
- Circulating of documents within
- Dealing with incoming and general equiries
- Perform messengers services .
- Writing of section minutes when requested .
- Sorting of patientss files.
- Assists with collecting of quatations
- Recordings of issued stocks on tally and bin cards
- Monthly report of stock on Excel
- Assists with recording of incoming stocks and used inventory.
- Assists with distribution of orders to suppliers .
- Assists with recording of incoming stocks and used inventory.
- Assists with all related records activities
Education
Grade c - Security Officer
Mulisa wa Ndele Protection Unit cc
Limpompo 2023 - 2033
Certificate of Higher Education - Office Administration Level 4
Vhembe TVET College
Limpopo 2018 - 2021
Certificate Level 4 - Office Administration
Vhembe TVET College
Limpompo 2018 - 2020
Advance Computer diploma - Computer
T $ O Computer Training
Limpompo 2015 - 2015
Senior Certificate -
Mubalanganyi Secondary School
Limpompo 1991 - 1998
Skills
- Patient interaction
- Document management
- Data entry
- Inventory tracking
- Community Services > Secretary of Maheni Traditional Concil Duties
>Writing letters and testimonials to the community
> Taking minutes on the community meetings
- Technical Skills > Computer : Ms office , Acess, Power Point , Excel , Outlook, internet
- Organisational skills
- Administrative skills
- Client relations
- Attention to details
- Data entry proficiency
- Mail handling
- Records maintenance
- MS Office Suite
- Task prioritisation
- Attributes - concern for accuracy , order and learning -ability to work with people
- Organasational skills > Team work
> Events coordinators and Time Management
> Good interpersonal relations
> Problem solving and decision making
> Good communicatios skills[ verbal , written and non- verbal ]
- Microsoft Office proficiency
- Flexibility in task handling
- Email handling efficiency
- Patience and diplomacy
- Confidentiality awareness
- Calendar management
- Data organisation
- Decision-Making confidence
- Confidentiality maintenance
- Customer relationship management systems
- Typing speed and accuracy
- Precision under pressure
- Filing systems knowledge
- Office equipment operation
- Verbal articulation
- Spreadsheet creation and analysis
- Data entry speed
- Written correspondence
- Quotation collection
- File organization
- Records management
- Office administration
- Communication skills
- Team collaboration
- Time management
- Microsoft Excel
Languages
English
First Language
Xitsonga
Elementary
A2
Isizulu
Elementary
A2
Tshivenda
Advanced
C1
Sepedi
Advanced
C1
REFERENCES
NAME : Mr Mphaphuli PB
Portfolio : Department of Health [Mutale MHC]
Phone number : 015 967 2016
email : mphaphulipb34@gmail.com
Name : Mr Matodzi ND
Portfolio : Chairperson of Maheni Traditional Council
Phone Number : 082 715 3877
Email : danielmatodzi64@gnail .com
Name : Mr Nenungwi MA
Portfolio : Senior Lecture at Vhembe TVET College
Phone Number : 072 068 1992
Email : mboniseniallen@gmail.com
Timeline
Administrative Assistant
Department of Health
11.2021 - 10.2022
SECRETARY
Maheni Traditional Council [Community ]
05.2019 - Current
Senior Certificate -
Mubalanganyi Secondary School
1991 - 1998
Advance Computer diploma - Computer
T $ O Computer Training
2015 - 2015
Certificate Level 4 - Office Administration
Vhembe TVET College
2018 - 2020
Certificate of Higher Education - Office Administration Level 4
Vhembe TVET College
2018 - 2021
Grade c - Security Officer
Mulisa wa Ndele Protection Unit cc
2023 - 2033