Fikile Michelle Ntuli

• Managed daily office operations, ensuring efficient scheduling and coordination of meetings for senior management.
• Developed and maintained filing systems, improving document retrieval time by streamlining processes and implementing digital solutions.
• Coordinated travel arrangements and itineraries for team members, optimizing logistics to minimize costs and enhance efficiency.
• Facilitated communication between departments by preparing reports and presentations that highlighted key project updates and operational metrics.
• Organized company events and meetings, overseeing logistics from venue selection to catering services to ensure seamless execution of initiatives.
• Utilized various office software applications to create templates for correspondence, enhancing consistency and professionalism in communications.
• Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
• Improved office efficiency by maintaining an up-to-date inventory of supplies and proactively ordering necessary items as needed.
• Streamlined office processes by implementing efficient filing and organizational systems.
• Coordinated travel arrangements for executives, including flight bookings, hotel reservations, and ground transportation logistics.
• Demonstrated exceptional attention to detail when proofreading documents or reviewing contracts before distribution to ensure accuracy and compliance with organizational standards.
• Enhanced executive productivity through comprehensive calendar management and meeting coordination.
• Assisted in the preparation of presentations or reports, ensuring accuracy and professionalism in all documents produced.
• Maintained daily report documents, memos and invoices.

• Self-motivated, with a strong sense of personal responsibility.
• Excellent communication skills, both verbal and written.
• Proven ability to learn quickly and adapt to new situations.
• Skilled at working independently and collaboratively in a team environment.
• Worked well in a team setting, providing support and guidance.
• Managed time efficiently in order to complete all tasks within deadlines.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Strengthened communication skills through regular interactions with others.

• Capture area incidents on TOMS system.
• Monitor, track and record trains in the spreadsheet and submit to CTC Manager.
• Capture train deviations and yard countdown.
• Consolidate information from Train Control, Train Crew and Yard Planning and also monitor area train dwell times.
• Perform various administrative duties of moderate complexity requiring general knowledge of train service and other issues.

complexity requiring general knowledge of train service and other issues.

• Provide administrative support function to the Operations Manager and Depot Managers and personnel in the operational area thus ensuring an efficient administration function.
• Execute general administrative tasks.
• Administer Human Resources policies.
• Assist with Act 85, act 16, NOSA, ISO 9000 documentation.
• Maintain depot records - archive system.
• Update operational monthly documents.
• Assist with operational depot arrangements (i.e. ordering and record keeping of Protective wear, stationery and cleaning material.
• Update and maintain records for refresher course, medicals and training.
• Accommodation bookings.
• Organizing farewell functions for retiring employees, awards ceremonies and memorial services.

• Prepare written communications.
• Co-ordinate meetings, control office and storeroom supplies and maintenance of office equipment.
• Process incoming and outgoing calls and control reception area.
• Plan, organize and control day-to-day admin of an office support.

Capturing of time sheets for kombi and Shed personnel.

Capture and safe keep records for fuel requisitions.

• Perform general locomotive personnel’s duties such as working of points and signals, operation and observance of fixed signals, protection of trains and control of stations.
• Assist the Train Driver on the safe movement of train from departure to destination.
• Execute shunting activities in sidings and en-route according to directives.
• Assist the Train Driver in ensuring the safety of the train and its load by ensuring that it is protected all the time and during the trip.

• Complete and process claim forms for subsistence travel, accommodation and overtime, pay related matters such as time sheets, annual leave rosters, etc.
• Administer financial, logistical and personnel related matters of the unit.
• Keep filing system up to date.
• Manage and maintain the vehicle fleet administration of accounting office.
• Acquisitions, distribution and controlling of Face Value Forms and Registers.
• Present information in report format.