FARZEEN DAWOOD
Project Administrator
Pretoria
Summary
Experienced Project Administrator with a strong background in diverse office environments. Highly organized and detail-oriented, consistently ensuring tasks are completed to a high standard. Proven ability to work both independently and collaboratively, delivering reliable and high-quality administrative support.
Overview
22
22
years of professional experience
Work History
Project Administrator
BICT Consult
Centurion
04.2023 - Current
- Provided administrative and coordination support to Project Director, Operational Manager, Engineers, and Draftsmen.
- Managed project schedules, milestones, and deadlines.
- Maintained accurate project records, ensuring version control and compliance with company and client standards.
- Assisted with procurement processes, including purchase orders and invoices.
- Coordinated stakeholder communication between planning teams and clients.
- Ensured office compliance with health, safety, and environmental regulations.
- Organized meetings, prepared agendas, and distributed minutes.
- Handled logistical support, including travel arrangements and resource scheduling.
- Maintained filing systems and databases for project information and reporting.
- Handled timesheet verification, leave form approvals, and candidate interview coordination.
- Coordinated and maintained office facilities.
- Coordinated all project team events.
Project Administrator
Huawei
Centurion
04.2010 - 03.2019
- Supervisor of all Project Admin staff in Centurion, Port Elizabeth, Cape Town, and Durban.
- Facility Management: Ensuring all office requirements are met (Managing essential central services such as reception staff, security, cleaning services, maintenance, stationery requirements, and meeting coordination).
- Event Planning: Arranging Events for customers and Project Team building.
- Assisting Project Director: Travel arrangements, Visa requirements & Diary Management.
- Project Communication: Assist with the compilation and distribution of relevant Project communication.
- Project Documentation: Updating project documentation on the server.
- Project Reporting: Monthly and weekly progress reporting and updating of project plans.
- General Project Procurement: Reviewing all Admin supplier contracts and implementing changes where required, managing office lease agreements, Corporate Apartment lease agreements, and all purchases for apartments and project offices.
- Finance: Preparing a monthly project office expense budget, Processing of all Project office payments.
- Human Resource Administration - Assisting HR with Project employee expense claims, overtime management, and contract evaluations.
- EHS representative: Ensuring the office buildings meet health and safety requirements, completing monthly EHS inspection reports for Apartments and Offices, and reporting all findings to the EHS Committee.
Administrator (Workmen's Compensation Fund)
Department of Labour
Pretoria
02.2010 - 03.2010
- Processing compensation claims.
- Verifying that all documents submitted are correct.
- Filing all hard copies of compensation claims.
- Updating the weekly spreadsheet on the amount of completed claims.
Market Research
Echo
Midrand
03.2009 - 11.2009
- Conducting telephonic surveys regarding the upgrading of the Gauteng freeways.
- Data capturing - inputting all information from completed surveys onto sugar.com.
- Editing surveys.
- Responding to Gauteng, motorist concerns regarding the surveys and the upgrading of the freeways.
- Submitting daily reports on a Excel spreadsheet with the amount of interviews completed and all issues raised.
HR Projects Administrator
Aero Inventory
London
08.2008 - 12.2008
- Maintain and monitor the HR Executive's diary.
- Maintaining and improving all personnel files and capture incomplete data.
- Assisting with the recruitment process.
- Handle grievance process, ensuring staff follow correct procedure.
- Contract Administration.
- Maintain and update training records.
- Handle exit interviews.
- Advertising in house positions.
- Assist in the coordination of overall HR Projects/activities.
- Ad-hoc tasks as requested by management.
Office Administrator
Citroen London West
London
05.2008 - 07.2008
- Processing Invoices for total loss on the Kerridge system.
- Liaising with Clients and Insurance company's regarding invoices and Quotations.
- Updating and confirming appointments on the Citroen system.
- Maintain and update Vehicle records.
- Handling client queries and complaints via email.
- Ad-hoc tasks as requested by management.
Administrator
RBS (Royal Bank of Scotland)
London
02.2008 - 04.2008
- Capturing customer Account information onto RBS computer system.
- Filing customer information according to the type of account being opened.
- Typing Customer Account Notification Letters.
- E-mailing customers regarding their accounts.
- Calling customers regarding changes to their accounts.
Project Administrator (Employee Skills and Development Project)
Eskom
Sandton
02.2004 - 12.2007
- Creating a monthly Project Office Budget and ensuring all expenses are accounted for.
- Interviewing Managers and their staff for confirmations of job descriptions, qualifications, man grades and cost centres according to the organizational structure.
- Updating of all employee Personnel Files.
- Creating and designing an internal project web page.
- Uploading and updating Information on the internal Eskom website for the project.
- Loading all confirmed employee data onto the SAP system.
- Editing Project documents/Articles before it's published.
- Review time sheets of project staff for accuracy and against project projection sheets.
- Updating all employees on the progress of the project.
- Administrator for the Project Shared folder.
- Weekly Reporting to the Project Manager on the progress of all project teams.
- Marketing the project to all staff: Organizing events for employees to get them interested in participating in the project.
- Processing all payments for marketing material purchased.
Education
Matric (Grade 12) -
Central Islamic School
Project Management -
University of KwaZulu-Natal
Writing effective Business Communication online course - undefined
Go Skills Career Advancement
Digital Marketing online course - undefined
Shaw Academy
Health and Safety -SHE Rep Functions - undefined
National Occupational Safety Association (NOSA)
Call Centre Effectiveness - undefined
Customer Centric Solutions
Microsoft Office - undefined
Ahlan Computer College
Health and Safety – First Aid Level 1 - undefined
National Occupational Safety Association (NOSA)
Skills
Office management
Problem solving
Planning and organization
Microsoft Office
Documentation management
Procedure implementation
Schedule management
Procurement administration
Time management
Team leadership
Health and safety compliance
Effective communication
Performance tracking
Accomplishments
- Improved admin policies
- Implemented documents for daily admin use.
- Improved Admin procurement procedures
INTERNAL TRAINING
- SAP (Basic) – Data capturing and information searching. (Internal training at Eskom)
- Website updating (Internal training at Eskom)
- Audatex – Basic (Internal training at Citroen London West)
- Kerridge - Basic (Internal training at Citroen London West)
- Corporate Business Solutions – Loan Management (Internal training at Citroen London West)
- HR Pro System– (Internal training at Aero inventory)
- ARCGIS - Basic - (Internal training at BICT)
- QuickBase – Basic - (Internal training at BICT)
Timeline
Project Administrator
BICT Consult
04.2023 - Current
Project Administrator
Huawei
04.2010 - 03.2019
Administrator (Workmen's Compensation Fund)
Department of Labour
02.2010 - 03.2010
Market Research
Echo
03.2009 - 11.2009
HR Projects Administrator
Aero Inventory
08.2008 - 12.2008
Office Administrator
Citroen London West
05.2008 - 07.2008
Administrator
RBS (Royal Bank of Scotland)
02.2008 - 04.2008
Project Administrator (Employee Skills and Development Project)
Eskom
02.2004 - 12.2007
Writing effective Business Communication online course - undefined
Go Skills Career Advancement
Digital Marketing online course - undefined
Shaw Academy
Health and Safety -SHE Rep Functions - undefined
National Occupational Safety Association (NOSA)
Call Centre Effectiveness - undefined
Customer Centric Solutions
Microsoft Office - undefined
Ahlan Computer College
Health and Safety – First Aid Level 1 - undefined
National Occupational Safety Association (NOSA)
Matric (Grade 12) -
Central Islamic School
Project Management -
University of KwaZulu-Natal