Summary
Overview
Work History
Education
Skills
Languages
References
Knowledge Of
Personal Information
Timeline
Generic
Fanelesibonge Myeni

Fanelesibonge Myeni

Centurion

Summary

Dynamic project administrator with extensive experience at the Independent Electoral Commission, excelling in project management and stakeholder engagement. Proven ability to enhance compliance and efficiency, while effectively managing resources. Skilled in budgeting and financial management, complemented by strong interpersonal skills to foster collaboration and drive successful outcomes.

Overview

10
10
years of professional experience

Work History

Assistant Project Coordinator

Independent Electoral Commission
06.2021 - 12.2021
  • Management, Coordinate and Administer the Local Government Elections project.
  • Identify and develop strategic plan projects in the department; Monitor programmes and compliance; Support management of project risks and issues; Provide effective people management.
  • Promote awareness of youth rights to vote by visiting schools and community events.
  • Maintaining relationship with stakeholders.
  • Managing resources and accurate distribution thereof amongst the municipality wards.
  • Participate in youth development programmes within the municipality to ensure visibility.
  • Weekly reporting on programmes.
  • Coordinate and provide all administrative duties in the office.
  • Effectively manage and administrate projects.
  • Working in close collaboration with specialists from other disciplines.
  • Liaising with clients and authorities.
  • Carry out legal audits for electoral staff recruitments and compliance.
  • Compile monthly reports for submission to Regional Management.
  • Participating in organization development and awareness activities.
  • Confirm and contracting of registration/voting stations.
  • Management and payment of electoral staff.
  • Electoral staff recruitment in the municipality.
  • Electoral staff training in the district.
  • Requisition through SAP systems for electoral needs and office needs.
  • Operational administrative duties.
  • Recruitment and Selection function, including but not limited to: Compilation, distribution and facilitation of advertisements, Short listings and interviews and organizational structures aligned to Council Policy.
  • Administration of electronic Recruitment System.
  • Responsible for updating Employment Equity statistics and submission of Employment Equity reports.
  • Planning of registration process within the municipality.
  • Ensure logistics for registration are aligned to needs of the registration process.
  • Conducting of the elections.
  • Post-election activities and roll back, debriefing and reports.
  • Ensure management of equipment and storage.
  • Continuously maintain municipality voter's roll.
  • Supervising electoral staff and ensuring contracting as well as payment therefor publishing.
  • Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.
  • Reason for leaving: End of Contract

Administrator

Department of Basic Education
02.2019 - 12.2019
  • Administering of multiple projects under QLTC; Assist in the identification and development of strategic plan projects in the department; Monitoring and evaluating programmes and compliance; Support management of project risks and issues; Provide feedback.
  • Monitoring and evaluation of schools.
  • Visiting schools across the country to ensure compliance, Assessment Reports and recommendations.
  • Ensure quarterly submission of reports, Administrative Support in the office.
  • Procure office equipment and day to day stationary.
  • Management and administer of filing and record keeping electronically.
  • Attending to all directorate correspondence using emailing and faxing system and/or redirect accordingly.
  • Capturing, receiving and distribution of correspondence from different stakeholders and/or directorates and.
  • Administer social events.
  • Provide Procurement Services within the office, including but not limited to: Procurement of Goods and Services, Ensure Stock Control of Office equipment and stationery, Ensure Invoices are processed for payments monthly.
  • Administer and manage office financials, including but not limited to: Allocate funds according to the needs of the directorate, Provide future budget assumption for department financial planning, Ensure accuracy of monthly spending statement.
  • Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.
  • Reason for leaving: Resignation

Project Administrator

National Department of Basic Education
06.2017 - 01.2019
  • Administering of multiple projects.
  • Provide administrative support to the Director.
  • Receiving and critic of proposals for European Union funding.
  • Ensuring compliance of proposals according to donor and National Treasury.
  • Meeting preparation and meeting matrix.
  • Provide guidance in terms of proposed agenda for meetings.
  • Preparation of documents for meetings.
  • Compile submission to the office of the DDG and/or DG.
  • Travel arrangements and preparing claims.
  • Management and tracking of documents.
  • Management of directorate leave a reconciliation thereof.
  • Quality assuring submissions.
  • Receiving of European Union delegates Administrative Support in the office: Including but not limited to - Monitoring European Union funded projects.
  • Ensuring compliance of proposals according to donor and National Treasury.
  • Ensure quarterly submission of reports.
  • Management and administer of filing and record keeping electronically.
  • Attending to all directorate correspondence using emailing and faxing system and/or redirect accordingly.
  • Capturing, receiving and distribution of correspondence from different stakeholders and/or directorates and.
  • Administer social events.
  • Provide Procurement Services within the office, including but not limited to: Procurement of Goods and Services, Ensure Stock Control of Office equipment and stationery, Ensure Invoices are processed for payments monthly.
  • Administer and manage office financials, including but not limited to: Allocate funds according to the needs of the directorate, Provide future budget assumption for department financial planning, Ensure accuracy of monthly spending statement.
  • Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.
  • Reason for leaving: Transferred to another project

Chief Administrative Clerk (Acting)

KZN Department of Basic Education
01.2015 - 05.2017
  • Management and Supervise administrative and general staff.
  • Co-ordinate and manage the financial and human resources of the office; Co-ordinate and manage risk and security in the district office; Manage the strategic and business planning processes; Manage the facility, physical resources, information and communication related to district office; Compile and analyze district office performance trends; Support case flow management at the office; Compile annual performance and statutory reports to the relevant users; Develop and implement customer service improvement strategies; Lead and manage the transformation of the office; Manage the projects intended to improve education in the district; Manage the communication and relations with the internal and external stakeholders; Manage service level.
  • Supervise and Render General Clerical Support Services.
  • Supervising switchboard services.
  • Supervise the receiving, sorting, and recording of all applications.
  • Provide inputs into District Action Plans.
  • Provide statistics and reports on LTSM.
  • Record, Organize, Store, Capture and Retrieve Correspondence.
  • Provide support to underperforming schools by ensuring full staff compliment amongst other support systems.
  • Handle Routine Enquiries.
  • General Administration.
  • Drafting of Correspondence.
  • Provide Procurement Services within the office, including but not limited to: Procurement of Goods and Services, Ensure Stock Control of Office equipment and stationery, Ensure Invoices are processed for payments monthly.
  • Do initial sifting of educator applications received.
  • Identifying surpluses and placing them accordingly and ensure compliance to PPN.
  • Identifying vacant level 1 educator posts and ensure compliance in filling of vacant posts.
  • Providing secretarial duties to recruiting panels.
  • Maintain and management of Circuit Management Centre (CMC) leave register.
  • Supervise Cleaning, Gardening, and Security Services Staff in the office.
  • Supervise Human Resources, including but not limited to: Ensure Quality of work produced, Responsible and ensure for personnel development, Assess staff performance hence EPMDS, Apply discipline and manage conflict.
  • Management and administration of financials, including but not limited to: Allocate funds according to the needs of the office, Provide future budget assumption for department financial planning, Ensure monthly payments of service providers, Ensure accuracy of monthly spending statement.
  • Provide Mentorship to In-Service Trainees and Internship Staff Allocated to the office.
  • Reason for leaving: Relocated to National Office

Senior Administrative Clerk

KZN Department of Basic Education
02.2012 - 12.2014
  • Office management and office administration.
  • Draft and maintain routine correspondence and submissions.
  • Management of the office administration functions.
  • Compiling and coordinating annual, monthly, and quarterly reports.
  • Attending to internal and external Calls, correspondence/circulars.
  • Filing and record keeping.
  • Sorting correspondence using emailing and faxing systems.
  • Receiving and distribution of correspondence from various sections and departments.
  • Provide, duties to Arrange and do bookings for meetings and workshops.
  • Managing Circuit Manager's diary.
  • Taking minutes of sub directorate meetings.
  • Attending to urgent queries at the absence of manager.
  • Making appointments for Circuit Manager.
  • Management of document and correspondence.
  • Attending to urgent queries at the absence of Manager.
  • Receiving, recording, scrutinize educator's appointment document for onward submission.
  • Receiving school-based applications according to departmental policies and recording thereof.
  • Sifting of applications.
  • Identifying vacancies within different schools within CMC.
  • Provide Personal Assistant duties to District Director.
  • Provide administrative duties in provincial final push camps for matriculates including travel with the learners ensuring all learners are accommodated and balance diet is served.
  • Panel member in the KZN provincial management recruitment process.
  • Panel member in the District Social Events Committee.
  • Coordinate and provide administrative duties to District Workshops.
  • Panel member of the Circuit Management Centre Social Events Committee.
  • Appointed as acting Chief Administrative Officer.
  • Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.
  • Reason for leaving: Acting on a promotional post

Education

Office Management (3-day course) -

SNH Business Seminars
01.2024

Project Management (3-day course) -

Le Mark (Training & development)
01.2018

Educator Appointment Workshop - Minute Writing, Records Management, Customer Care & Service Delivery

KZN Department of Education
01.2015

Financial Management -

KZN Department of Education
01.2015

Bachelor of Technology Degree in Public Management -

Durban University of Technology
01.2013

National Diploma in Public Management -

Durban University of Technology
01.2012

Presentation Skills -

Durban University of Technology
01.2012

Report Writing -

Durban University of Technology
01.2012

Grade 12 -

Ferrum High School
01.2006

Some College (No Degree) - Higher Certificate in Project Management

Academic Institute of Excellence
Midrand

Skills

  • Project management
  • Computer literacy: MS Office
  • Presentation skills
  • Team support
  • Interpersonal and problem-solving skills
  • Communication and information management
  • Technical writing
  • Budgeting and financial management
  • Report writing
  • Diversity management
  • SAP
  • My cosmos
  • ESS

Languages

  • English
  • IsiZulu
  • IsiNdebele
  • Afrikaans
  • IsiXhosa
  • Siswati

References

  • MR B NTULI, DIRECTOR, DBE NATIONAL, 083 566 8799, 012 357 4189, Ntuli.B@dbe.gov.za
  • MR N MTHETHWA, DIRECTOR, KZN DOE, 082 514 9187, 031 274 1910, Nhlanhla.Mthethwa@kzndoe.gov.za
  • MR D MBULI, OPERATIONS MANAGER, IEC, 082 804 5295, 031 279 2200, Mbulib@elections.org.za
  • MS N NDAMASE, ASSISTANT DIRECTOR, KZN DOE, 073 2471548, Nobuhle.Ndamase@kzndoe.gov.za

Knowledge Of

  • PFMA
  • Public Service Act
  • Constitution of South Africa
  • Treasury Regulations
  • Batho Pele Principles
  • Employment Equity Act
  • Labour Relations Act
  • Preferential Procurement Framework
  • Basic Conditions on Employment Act
  • Skills Development Act
  • Electoral Act
  • Electoral Commission Act

Personal Information

  • Ethnicity: Black African
  • Date of Birth: 01/12/87
  • Gender: Female

Timeline

Assistant Project Coordinator

Independent Electoral Commission
06.2021 - 12.2021

Administrator

Department of Basic Education
02.2019 - 12.2019

Project Administrator

National Department of Basic Education
06.2017 - 01.2019

Chief Administrative Clerk (Acting)

KZN Department of Basic Education
01.2015 - 05.2017

Senior Administrative Clerk

KZN Department of Basic Education
02.2012 - 12.2014

Office Management (3-day course) -

SNH Business Seminars

Project Management (3-day course) -

Le Mark (Training & development)

Educator Appointment Workshop - Minute Writing, Records Management, Customer Care & Service Delivery

KZN Department of Education

Financial Management -

KZN Department of Education

Bachelor of Technology Degree in Public Management -

Durban University of Technology

National Diploma in Public Management -

Durban University of Technology

Presentation Skills -

Durban University of Technology

Report Writing -

Durban University of Technology

Grade 12 -

Ferrum High School

Some College (No Degree) - Higher Certificate in Project Management

Academic Institute of Excellence

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Fanelesibonge Myeni