Summary
Results-driven professional with a proven track record of implementing strategies to improve efficiency and service standards. Demonstrates leadership in competitive environments, meeting deadlines, and performing at the highest standard. Skilled at engaging effectively with others, building rapport, and understanding their needs. Recognized for tackling challenges with skill and accuracy, providing reliable and friendly service while upholding the organization's reputation. Expertise in maintaining efficient office operations, including scheduling meetings, managing travel and expenses, and transcribing minutes.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Finance and Operations Coordinator
Sango Capital Advisers Pty Ltd
09.2022 - Current
- Diary management, meeting scheduling and coordinating for the partners.
- Purchasing and managing the office supplies and other related items for the office.
- Maintaining inventory for appropriate items.
- Asset and travel insurance renewal, maintenance and claims.
- Handling all travel arrangements including booking flights, accommodation, passport and visa organization.
- Handling and managing on the ground transportation and logistics.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Taking minutes in meeting, preparing and distributing them to all stakeholders.
- Maintaining polite and professional communication via phone, e-mail, and mail.
- Maintaining operations by following company policies and procedures.
- Fixed assets register
- Petty cash reconciliation
- VAT reconciliation and submission
- Member of the ESG Committee
- Compiling monthly bank summary for ZAR and USD accounts
- Supporting fund accountant with fund expenses and receipts
Office Manager and Bookkeeper
Lesolo Investment Holdings
08.2018 - 08.2021
- HR management and administration management.
- Capturing and reconciling debtors and creditors.
- Managing bank statements and general ledger reconciliation.
- Managing SARS computations and submission (VAT, Compensation Fund etc)
- Asset register control and invoicing.
- Cash book processing and bank reconciliations.
- Supervising and monitoring the work of admin staff and ensuring that company policies are adhered to.
- Recording transactions such as income and outgoings, and posting them to various accounts.
- Maintaining records of financial transactions by establishing accounts; posting transactions, ensuring legal requirements compliance.
- Preparing financial reports by collecting, analyzing, and summarizing account information and trends.
Bookkeeper
Molpro Consulting
07.2017 - 07.2018
- Processing debtors and creditors accounts.
- Loading of payments, and handling bank reconciliations.
- Processing of financial journal entries as when required.
- Ensuring insurance documents are up to date.
- Processing of project related debtors and creditors invoices.
- Managing fixed assets register and handling month end supplier reconciliations.
- Maintaining a complete filing system to support financial records.
- Assisting with audits.
- Calculating and submitting VAT information to the relevant party.
- Petty cash reconciliations and cashbook processing.
Executive Assistant
Mol Pro Consulting
11.2015 - 05.2017
- Providing administrative assistance such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
- Maintaining comprehensive and accurate records.
- Performing minor accounting duties.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Answering phone calls in a polite and professional manner.
- Handling additional duties as assigned by the supervisor.
Office Manager
Kayema Energy Solutions
06.2010 - 10.2015
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
- Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
- Assisting with the bi-annual company accounting audit.
- Assessing all IT and computer equipment requests from employee enquire with the IT service provider for professional advice and suggestions.
- Taking minutes for all meetings as per request.
- Overseeing company branding requirements including liaising with the company graphic designer on adjustments and updates to the company profile, company logo, business cards, project profile designs, email signatures, website and etc.
- Answering and making calls as well as taking messages.
- Office Management as well as maintaining an effective filing system.
- Managing and controlling office supplies, consumables and petty cash.
- Assisting Directors and Senior Management with project administration duties on various large projects.
- Managing and overseeing staff leave, travel expense claims, debtors and creditors, and various other administration tasks.
- Preparing invoices and purchase orders, time sheets, updating and maintaining asset registers.
- Providing information by answering questions and requests.
- Handling sensitive information in a confidential manner.
Education
Certificate - Chartered Company Secretary
11-2027
National Diploma - Office Management & Technology
01.2009
Grade 12, Senior Certificate - undefined
01.2004
Skills
- Office Management
- Bookkeeping
- Organizational skills
- Attention to details
- Record keeping
- Interpersonal skills
- Audit Preparations & Compliance
- Problem solving skills
- Analytical skills
- Adaptability
- Communication skills
- Time Management skills
Certification
- Bookkeeping Fundamentals Certificate - Sage
- Basic Accounting for Office Managers Certificate - Tshwane University of Technology
- Excel on Steroids, Pivot Tables and Pivot Charts, Formulas and Functions - Sage Intelligence
- Project Management for PA, Secretary and Executive assistant - Crinet System
- Level 1 Company Secretary - Fluidrock Governance Academy
Languages
English
Sepedi
IsiZulu
Personal Information
- Notice Period: One Month Calendar
- Criminal Record: None
- Date of Birth: 12/03/87
- Gender: Female
- Nationality: South African
- Driving License: Code 08 & with own vehicle
- Marital Status: Married
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Finance and Operations Coordinator - Sango Capital Advisers Pty Ltd
09.2022 - Current
Office Manager and Bookkeeper - Lesolo Investment Holdings
08.2018 - 08.2021
Bookkeeper - Molpro Consulting
07.2017 - 07.2018
Executive Assistant - Mol Pro Consulting
11.2015 - 05.2017
Office Manager - Kayema Energy Solutions
06.2010 - 10.2015
Bokamoso Senior Secondary School - Grade 12, Senior Certificate,
Chartered Governance Institution of South Africa - Certificate, Chartered Company Secretary
Tshwane University of Technology - National Diploma, Office Management & Technology
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