Timeline
Work History
Overview
Education
Skills
Summary
Generic
Esther Kgomotso Mabunda

Esther Kgomotso Mabunda

Project’s Administrator
Centurion ,Gauteng

Timeline

Project Management - Project Management

Richfield Business College
2023.01 - 2023.09

Projects Administrator

Little Creek Fire and Security
02.2020 - Current

Office Management & Technological Science - Information Management

University of South Africa
2017.07 - 2022.11

Project Assistant

Goldwave Construction
06.2017 - 12.2019

Office Administrator/ Receptionist

Takgalang-Jaig Pty Ltd
03.2013 - 05.2018

Grade 12 - Matric

Nyanisi High School
01.2004 - 11.2008

Work History

Projects Administrator

Little Creek Fire and Security
Centurion , Pretoria
02.2020 - Current
  • Skilled at working independently and collaboratively in a team environment.
  • Self-motivated, with a strong sense of personal responsibility.
  • Proven ability to learn quickly and adapt to new situations.
  • Worked well in a team setting, providing support and guidance.
  • Worked effectively in fast-paced environments.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Excellent communication skills, both verbal and written.
  • Strengthened communication skills through regular interactions with others.
  • Paid attention to detail while completing assignments.
  • Participated in team projects, demonstrating an ability to work collaboratively and effectively.
  • Cultivated interpersonal skills by building positive relationships with others.
  • Passionate about learning and committed to continual improvement.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Organized and detail-oriented with a strong work ethic.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Identified issues, analyzed information and provided solutions to problems.
  • Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
  • Optimized productivity by managing employee schedules, payroll operations and inventory transactions.
  • Identified and eliminated safety risks through additional training.
  • Completed accurate material and labor estimates for jobs ranging from small to large budgets.
  • Executed on-time, under-budget project management on complex financial issues for senior leadership.
  • Guided and directed third-party inspectors through project construction, commissioning, and closeout.
  • Wrote numerous project proposals in conjunction with company and departmental goals according to strict timelines.
  • Avoided construction delays by efficiently following through with site inspections.
  • Delegated assignments based on plans, project needs, and knowledge of individual team members.
  • Developed and maintained relationships with contractors, sub-contractors and stakeholders to support successful project completion.
  • Monitored project milestones and adjusted scheduling to meet deadlines.
  • Compiled daily field report, detailing all key activities and outlining project progress for stakeholders.
  • Coordinated planning, scheduling and successful execution of multiple large-scale construction projects.
  • Handled scheduling of subcontractors and staff to complete projects within required timeframes.
  • Participated in project budget and cost control measures, tracking progress and making necessary financial adjustments to meet company goals.
  • Resolved conflicts and disputes between contractors and other stakeholders.
  • Coordinated power equipment use and maintenance to create safe working environment, limit accidents and prevent damages.
  • Conducted walk-throughs with clients prior to project close, completing punchlists and answering all questions.
  • Worked with inspectors, workers and unions, to conduct weekly status updates.
  • Oversaw selection, procurement and allocation of building materials and equipment.
  • Coordinated on-site construction shutdowns, testing and inspections, reporting details and concerns to designated team supervisors.
  • Continuously inspected job sites for observation of safety protocols by staff and subcontractors.

Project Assistant

Goldwave Construction
Centurion
06.2017 - 12.2019
  • Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
  • Optimized productivity by managing employee schedules, payroll operations and inventory transactions.
  • Identified and eliminated safety risks through additional training.
  • Completed accurate material and labor estimates for jobs ranging from small to large budgets.
  • Executed on-time, under-budget project management on complex financial issues for senior leadership.
  • Guided and directed third-party inspectors through project construction, commissioning, and closeout.
  • Wrote numerous project proposals in conjunction with company and departmental goals according to strict timelines.
  • Avoided construction delays by efficiently following through with site inspections.
  • Delegated assignments based on plans, project needs, and knowledge of individual team members.
  • Developed and maintained relationships with contractors, sub-contractors and stakeholders to support successful project completion.
  • Monitored project milestones and adjusted scheduling to meet deadlines.
  • Compiled daily field report, detailing all key activities and outlining project progress for stakeholders.
  • Coordinated planning, scheduling and successful execution of multiple large-scale construction projects.
  • Handled scheduling of subcontractors and staff to complete projects within required timeframes.
  • Participated in project budget and cost control measures, tracking progress and making necessary financial adjustments to meet company goals.
  • Resolved conflicts and disputes between contractors and other stakeholders.
  • Coordinated power equipment use and maintenance to create safe working environment, limit accidents and prevent damages.
  • Conducted walk-throughs with clients prior to project close, completing punchlists and answering all questions.
  • Worked with inspectors, workers and unions, to conduct weekly status updates.
  • Oversaw selection, procurement and allocation of building materials and equipment.
  • Coordinated on-site construction shutdowns, testing and inspections, reporting details and concerns to designated team supervisors.
  • Continuously inspected job sites for observation of safety protocols by staff and subcontractors.
  • Completed multiple tasks simultaneously to optimize project completion.
  • Handled administrative duties, filing, and errands.
  • Provided assistance with preparation of project-related reports, manuscripts and presentations
  • Performed work according to project schedules and established quality standards.
  • Created and updated records and files to maintain document compliance.
  • Worked with senior leadership to complete complex projects on time and under-budget.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Conducted research to assist with routine tasks and special projects.
  • Tracked and recorded open and closed orders and change requests to prevent errors, keeping all team members aligned with current demands.
  • Researched and analyzed data to support project-related decisions.
  • Monitored and reported on project risks and proposed solutions.
  • Tackled array of tasks under watchful eye of project manager.
  • Identified communication channels to set roadmap to distribute information.
  • Provided technical support to project stakeholders to help meet project objectives.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Monitored project progress, identified risks and took corrective action as needed.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Sourced, vetted and managed vendors needed to accomplish project goals.
  • Developed and implemented project plans and budgets to ensure successful execution.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Facilitated workshops to collect project requirements and user feedback.
  • Analyzed project performance data to identify areas of improvement.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Recruited and oversaw personnel to achieve performance and quality targets.

Office Administrator/ Receptionist

Takgalang-Jaig Pty Ltd
Midrand, Gauteng
03.2013 - 05.2018
  • Delegated assignments based on plans, project needs, and knowledge of individual team members.
  • Optimized productivity by managing employee schedules, payroll operations and inventory transactions.
  • Compiled daily field report, detailing all key activities and outlining project progress for stakeholders.
  • Developed and maintained relationships with contractors, sub-contractors and stakeholders to support successful project completion.
  • Performed routine clerical tasks by scanning, filing and copying documents.
  • Screened phone calls to take messages and route calls to appropriate personnel.
  • Arranged conference rooms and facilities to prepare for meetings.
  • Performed routine analysis and calculations to process data for internal reports.
  • Created and maintained databases to track and record customer data.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Developed strategies to streamline and improve office procedures.
  • Assisted development and implementation of new administrative procedures.
  • Scheduled office meetings and client appointments for staff teams.
  • Processed customer orders accurately and within agreed timeframes to meet service standards.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Managed department budgets and generated financial reports for management review.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Maintained personnel records and updated internal databases to support document management.
  • Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
  • Collected, validated, and distributed information to employees.
  • Computerized office activities, maintained customer communications, and tracked records through delivery.
  • Troubleshot employee concerns and recommended corrective actions to resolve issues.
  • Entered and maintained departmental records in company database.
  • Coordinated with human resources department to handle payroll and personnel databases.
  • Managed company schedule to coordinate calendar and arrange travel.
  • Completed forms and reports to facilitate admission, transfer or discharge.
  • Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow.
  • Generated reports to suggest corrective actions and process improvements.
  • Targeted new customers to grow geographic reach and increase revenue.
  • Networked with industry professionals to exchange best practice knowledge and stay abreast of latest developments.
  • Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
  • Leveraged bookkeeping software and automated processes to reduce errors.
  • Drove marketing initiatives to increase brand recognition, facilitate promotion and boost revenue.
  • Collected, arranged, and input information into database system.
  • Gathered, organized and input information into digital database.
  • Evaluated customer needs and feedback to drive product and service improvements.
  • Maintained database systems to track and analyze operational data.
  • Educated staff on organizational mission and goals to help employees achieve success.
  • Developed and updated tracking spreadsheets for process monitoring and reporting.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
  • Conducted regular reviews of operations and identified areas for improvement.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Generated reports detailing findings and recommendations.
  • Developed effective improvement plans in alignment with goals and specifications.
  • Helped meet changing demands by recommending improvements to business systems or procedures.
  • Evaluated staff performance and provided coaching to address inefficiencies.
  • Devised and implemented processes and procedures to streamline operations.
  • Created and managed project plans, timelines and budgets.
  • Frequently inspected production area to verify proper equipment operation.
  • Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
  • Observed packing operations to verify conformance to specifications.
  • Supported creation of detailed, technical financial models to value potential acquisition targets.

Overview

10
10
years of professional experience
11
11
years of post-secondary education

Education

Office Management & Technological Science - Information Management

University of South Africa
Pretoria
2017.07 - 2022.11

Project Management - Project Management

Richfield Business College
Johannesburg
2023.01 - 2023.09

Grade 12 - Matric

Nyanisi High School
Pretoria
01.2004 - 11.2008

Skills

  • Project Commissioning
  • Project
  • Deadline Management
  • Project Control
  • Purchase Order Receipts
  • Project Support
  • Baseline Schedules Creation
  • Concrete Estimation
  • Interdepartmental Partnerships
  • Budgetary Controls
  • Staff Leadership and Direction
  • Hand and Power Tools
  • Subcontractor Reviews
  • Procedures
  • Project Records
  • Cost Control
  • Bid Estimation
  • Coordinating Project Operations
  • Subcontractor Supervision
  • Interior and Exterior Renovation
  • Subcontractor Coordination
  • and Regulations
  • Video Conferencing
  • Office Supplies and Inventory
  • Corrective Actions
  • Delegating Work Assignments
  • Office Organization
  • Health and Safety Compliance
  • Project Organization
  • On-Time Project Delivery
  • Project Commissioning
  • Project Commissioning
  • Contractor Liaison
  • Microsoft Office
  • Crew Safety Meetings
  • Exemplary Communication
  • Employee Timesheet Processing
  • Constructive Feedback
  • Maintenance Requirements
  • Productivity Standards Implementation
  • Google Drive
  • Employee Performance Evaluations
  • Effective Written and Verbal Communication
  • Predictive and Preventive Maintenance
  • Payroll Submittals
  • Measurement and Calculation Accuracy
  • Departmental Support
  • Maintaining Clean Work Areas
  • Strategy Implementation
  • Meeting Support
  • Technical Project Management
  • Customer Satisfaction
  • Corporate Regulations
  • Project Scope Understanding
  • Energetic and Positive
  • Analytical and Critical Thinking
  • Hardworking and Reliable
  • Administrative Oversight
  • Project Drawings
  • Safety Procedures
  • Building Codes and Regulations
  • Contract Preparation
  • Construction Protocols and Standards
  • Operational Efficiency

Summary

  • Knowledgeable construction professional known for developing effective schedules, creating plans to see projects through to completion and assessing work to comply with applicable codes. Multitasking Project Superintendent works productively with various personalities and meets very tight deadlines.
  • Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
  • Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Similar Profiles

CREATE PROFILE
Esther Kgomotso MabundaProject’s Administrator